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Decisions

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Decisions

17/01/2019 - ST JAMES QUARTER: BRIEFING ref: 3130    Recommendations Approved (subject to call-in process)

Cabinet is asked to agree that following detailed appraisal of options for strategic delivery of remaining St James/South Grove sites, a phased delivery plan will be presented to Cabinet for approval at a later stage.

 

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet:

(a)   approved the direction of travel towards the preferred option for the regeneration of the St James Quarter;

(b)   noted that the Director of Regeneration and Growth and the Director of Property and Asset Management, in consultation with the Director of Finance and Governance, will carry out detailed analysis of the Supplementary Planning Document (SPD) area, produce a comparative study of the most likely delivery options and present its findings, including a preferred option, for consideration by Cabinet later in 2019;

(c)    noted that the Council was working with the Waltham Forest Clinical Commissioning Group (CCG) and other partners to seek to facilitate the relocation of the existing St James Surgery to a new Health and Care Hub at Site C. This is subject to on-going discussions on design and deliverability, and is a challenge to the CCG and GPs urgently =to address the unacceptable state of primary care provision at the existing health centre

(d)   noted the ongoing work on Site C by Sixty Bricks in conjunction with the Housing Department which is the subject of a GLA Funding bid reported to Cabinet at this meeting.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

The St James SPD identified eight potential development sites (sites A-H). The Council has freehold ownership of four of these  - sites A, B, C and F (see Sites Map in Appendix 1 of the report).  The future options for these sites are set out in the report. 

 

The report was a briefing and update and presented no new or additional options.

 

Wards affected: High Street; Markhouse;

Lead officer: Lucy Shomali


17/01/2019 - ENDING 'NO FAULT' EVICTIONS ref: 3127    Recommendations Approved (subject to call-in process)

Cabinet to agree to support measures to reduce “no fault” evictions, including:

·         supporting an end to ‘no fault evictions’ under s21 of the Housing Act

 

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet agreed to support measures to reduce “no fault” evictions, including supporting:

·         an end to ‘no fault evictions’ under s21 of the Housing Act; and

·         relevant private rented legislation reforms.

 

OPTIONS & ALTERNATIVES CONSIDERED

To do nothing: Waltham Forest residents who rent privately lack security and often turn to the council’s housing services when faced with homelessness as a result of Section 21 evictions. Without action to give tenants more power and security, these issues will continue.

 

Wards affected: (All Wards);

Lead officer: Darren Welsh


17/01/2019 - jhINTEGRATED SUBSTANCE MISUSE SERVICE - DELEGATION OF AUTHORITY TO AWARD CONTRACT ref: 3124    Recommendations Approved (subject to call-in process)

Cabinet requested to approve to delegate authority to the Deputy Chief Executive – Families and Homes, in consultation with the Portfolio Lead Members for Health and Voluntary Sector and for Children, Young People and Families, and the Executive Director Finance and Governance to approve the award of the Integrated Substance Misuse Service Contract

 

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet delegated authority to the Deputy Chief Executive, in consultation with: (i) the Portfolio Lead Member for Health and Voluntary Sector; (ii) the Strategic Director Finance and Governance; and (iii) the Director for Governance and Law, to approve the award of contract(s) for the provision of Integrated Substance Misuse Services for a period of 3  years, with effect from 1st August 2019, or such other date as the Deputy Chief Executive considers to be appropriate in all of the circumstances.

OPTIONS & ALTERNATIVES CONSIDERED

 

Option 1: Do not seek delegation of authority to award contract(s) and wait to seek cabinet approval to award the contract(s), once the re-procurement process concludes.

 

Risk: Approval to award contract(s) will not be secured in time to allow the minimum three month mobilisation period. In this event, the Authority would risk incurring costs in extending the existing contract at its current, potentially higher, value.

 

Wards affected: (None Specific);

Lead officer: Joe McDonnell


17/01/2019 - MARLOWE ROAD REGENERATION - PURCHASE OF 66 ADDITIONAL UNITS FROM COUNTRYSIDE PROPERTIES ref: 3129    Recommendations Approved (subject to call-in process)

Cabinet will be asked to approve the recommendations to purchase 66 additional units in Phase 1B of the Marlowe Road regeneration

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet:

(a)       approved the principle of the Council acquiring the 66 units in blocks P3 / P4 of the Estate and authorised officers to proceed with negotiating the commercial terms of such acquisition;

(b)       approved a maximum budget provision of £30 million in the general fund capital programme to meet the cost of the acquisition, subject to viable business case being approved by the Lead Portfolio Member for Economic Growth and High Streets in consultation with Strategic Director of Finance and Governance and Corporate Director of Housing, which demonstrates that this scheme will be cost neutral and all risk plus any issues can be managed. Due diligence has been undertaken to ensure no more than £30m is required; and

(c)       delegated authority to Corporate Director of Housing in consultation with the Strategic Director of Finance and Governance and Director of Property and Asset Management to approve the final commercial terms of the acquisition and enter into all associated legal agreements.

 

OPTIONS AND ALTERNATIVES CONSIDERED

 

The alternative is not to purchase the 66 units.

 

In the event that the Council did not purchase the 66 units Countryside could sell the units directly themselves or dispose of all the units to a third party such as another Registered Provider. The latter option could result in more than one landlord at Marlowe Road and impact the Council’s ability to effectively manage the estate. A slower, less certain sale could also result in a slowing of Countryside’s build programme on site. It may also impact on the making of the Compulsory Purchase Order if there are delays in the build programme or financial difficulties for Countryside.

 

Wards affected: Wood Street;

Lead officer: Meera Kumar


17/01/2019 - LONDON BOROUGH OF CULTURE 2019: PROGRAMME UPDATE ref: 3119    Recommendations Approved (subject to call-in process)

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet noted:

 

(a)  the programme developments since the October 2018 Cabinet paper and steps taken to realise the council’s plans to deliver an ambitious London Borough of Culture 2019 programme;

 

(b)  the achievement of reaching key milestones – the programme highlight announcement and the first event ‘Welcome to the Forest’, an update on which was provided to the Cabinet meeting;

 

(c)  the success of the first round of the Fellowship Funding grants programme;

 

(d)  the Equalities Impact Assessment screener for the programme;

 

(e)  the Evaluation Framework to measure the impact and benefits of the programme;

 

(f)   the plans to announce further programme elements in the last week of January 2019; and

 

(g)  that further updates on the London Borough of Culture 2019 programme will be presented to Cabinet on a quarterly basis, with the next update scheduled for April 2019.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

Our status as the first London Borough of Culture provides the borough with an unprecedented opportunity to shine a spotlight on Waltham Forest. As officers and stakeholders refine our programme for 2019, full consideration will be given to the options and alternatives for delivering each event, maximising local involvement at every opportunity.

 

Not a key decision and not subject to call-in.


17/01/2019 - PUPIL PLACE PLAN 2018-2022 ref: 3125    Recommendations Approved (subject to call-in process)

Cabinet to approve the report to be published on the Waltham Forest website.

 

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet approved the Pupil Place Plan 2018-2022 at Appendix A to the report for publication on the Council’s Website.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

Cabinet could decide not to adopt the new Plan, however, this would mean that there would be no up to date information available to educational providers including the Council which would adversely impact on the potential for the Council to meet its’ statutory obligations. 

Wards affected: (All Wards);

Lead officer: Rob White, Rob White


17/01/2019 - FORMER EMD CINEMA - ACQUISITION AND PROPOSED TENANCY UPDATE ref: 3133    Recommendations Approved (subject to call-in process)

1)    Approval to the Heads of Terms for the lease of an element of EMD Cinema to a preferred Theatre Operator.

2)     Approval to commence procurement process for the Fit Out Contract at EMD Cinema.

 

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet:

(a)  agreed, subject to contract, on terms of the freehold acquisition of the former EMD Cinema, 186 Hoe Street, E17 from the current owner, EMD Walthamstow LLP;

 

(b)  agreed a revised acquisition cost of £2.8 million plus associated professional fees of £150,000 to secure vacant possession and accelerate the scheme;

 

(c)  noted on completion of the acquisition, the Council will lease parts of the EMD Cinema on a short term basis for existing uses set out in exempt Appendix 4 of the report;

 

(d)  approved the engagement of Soho Theatre, under the proposed Heads of Terms, as set out in exempt Appendix 3 of the report as the operator on a long term agreement and to delegate authority to the Director of Property & Asset Management to document and complete the Agreement to Lease (subject to completion of the acquisition);

 

(e)  approved an overall construction budget of £17 million, including enabling budget, to fund the total refurbishment costs of the theatre, assuming no grant funding is achieved. This is to be added to the Council’s Capital programme. This budget comprises all contractor costs, professional fees including multi-disciplinary and any specialist fees; and

 

(f)   delegated approval to Director of Property & Asset Management, in consultation with the Strategic Director of Finance and Governance, to procure and appoint the Multi- disciplinary team and to determine the appropriate route to procure a construction company for the EMD Cinema.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

Other than the temporary uses within the lobby, the EMD currently remains mothballed and provides no benefit to the community or the     Borough. The ground floor unit, previously occupied by Eckovision, is currently vacant and is considered in exempt Appendix 4 of the report. The           following options were assessed in consideration of possible actions;

 

Do Nothing

 

  • The current owner, EMD Walthamstow LLP, will continue to hold the liability and will attempt to develop a scheme, or fold the Company to return the EMD cinema to the market for purchase.
  • There is no alternative development opportunity envisaged, and it would be expected that the building remains derelict and mostly vacant, even if purchased by a new owner.
  • The site will not be developed and will not deliver growth opportunities, having a detrimental impact on Walthamstow Town Centre and Hoe Street vitality and wider economic growth.
  • The Council will have little control (outside of the planning system) over the future use of the iconic building.
  • The Council could bid for the site, if it goes back to the market, and potentially secure a lower purchase price, but there is no guarantee the Council will be the winning bidder.
  • Continued delay in the development of the site and deterioration in the historic listed building.

 

Invest in the development through a £7m grant to current owner

 

  • Limited control of the future use of the site.
  • There is reduced financial exposure, but also less control on development of the scheme and no long-term potential investment.
  • Ownership still under private sector ownership. Profits will remain internal rather than be invested in economic or community benefit.

 

Pursue an alternative Cultural opportunity in the Borough

 

The EMD Cinema presents a unique opportunity for the Borough. The introduction and development of the EMD Cinema on Hoe Street, is a venue, which will attract audiences from further afield across London, and will support growth inherently in alternative cultural nodes. This would involve, stopping the current development strategy and business case recommendations, and agreeing to adopt an alternative solution whilst accepting changes of costs, programme, and risks.

Wards affected: High Street; Hoe Street;

Lead officer: Glen Miller


17/01/2019 - RE-PROCUREMENT OF THE HOUSING REPAIRS & MAINTENANCE CONTRACT FOR BUILDING WORKS (APPENDIX B TO FOLLOW) ref: 3132    Recommendations Approved (subject to call-in process)

A full re-procurement exercise for the building works contract has been undertaken. Officers are now seeking approval from Cabinet to support the recommendation to appoint a supplier(s) based on the outcome of the procurement exercise to deliver these services as of 1st April 2019. The contract will be for an initial 8 year period with the option for an additional 7 years.

 

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet:

(a)       considered the observations made by leaseholders, in response to the Notice of Proposal to enter into a Qualifying Long Term Agreement, which was issued to Leaseholders on 10th December 2018 with a deadline for responses of 14th January 2019, pursuant to section 20 Landlord and Tenant Act 1985 (as amended), together with the responses provided to leaseholders, as highlighted in Appendix B of the report; and

 

(b)       while taking account of any leaseholder observations, approved the award of a contract to the preferred supplier, Morgan Sindall Property Services Ltd.,  for the provision of Housing Repairs and Planned Maintenance Works to the Council, for an eight year period with the option to extend for a further seven years.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

A full options appraisal was presented to Cabinet in October 2017. This included a number of different options for the Building Works contract that were considered by Cabinet including:

 

·      Creation of a Direct Labour Organisation

·      Joint Venture

·      Managed Service (or Insourcing)

·      Partner with Other Local Authorities/RP’s

·      Combine with Other LBWF Contracts

 

These were discounted for a variety of reasons largely due either to financial cost /risk and/or a lack of successful examples elsewhere. The recommendation from Cabinet was to undertake a full re-procurement exercise.

 

Wards affected: (All Wards);

Lead officer: Maureen McEleney


17/01/2019 - FINANCE PEER CHALLENGE ref: 3123    Recommendations Approved (subject to call-in process)

In October 2018, the council participated in a Finance Peer Review. In line with good practice promoted by the LGA, the outcome of the peer review and the council’s action plan will be reported to Cabinet in December.

 

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet:

(a)      noted the findings from the finance peer challenge, as set out in Appendix A of the report;

 

(b)      accepted the peer team’s recommendations in full;

 

(c)       approved the action plan designed to address each of the peer team’s recommendations attached at Appendix B of the report; and

 

(d)      noted that a further report on progress against the action plan will be presented to Cabinet in twelve months’ time.

OPTIONS & ALTERNATIVES CONSIDERED

Not applicable. The Council could have chosen not to participate in a peer challenge, but this would have meant foregoing a valuable opportunity to draw on the expertise of peers to further improve the Council’s effectiveness and resilience.

 

Wards affected: (None Specific);

Lead officer: Ben Plant


17/01/2019 - FINANCIAL MONITORING: MONTH 8 (NOVEMBER) ref: 3131    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet:

 

(a)   noted the projected revenue expenditure position of a spend to budget as at month 8;

 

(b)   noted the progress on savings proposals detailed in Appendix 1 of the report;

 

(c)    approved the London Councils Grants Scheme contribution for 2019/20 of £208,175;

 

(d)   noted additional winter pressures funding of £1.089 million being allocated in 2019/20 to the Council;

 

(e)   noted Social care support grant funding of £1.86 million being allocated in 2019/20 to the Council for Children and Adults services;

 

(f)     noted the Brexit implications on the Revenue Budget and Capital Programme as detailed in Appendix 2 of the report;

 

(g)   approved increased budget for Ive Farm from £10.5 million to £11.2 million as detailed in paragraph 3.42 and 3.43 of the report which will be funded from the Score Site development proceeds;

 

(h)   approved that the residual balance of £543,000 from the Growth fund, in conjunction with a contribution of £457,000 from the Investment fund will be utilised to fund the delivery of the Borough of Culture legacy strategy;

 

(i)     noted one year funding of £20,000 for social intelligence to analyse sentiment, tone and content of social posts on Facebook, Twitter etc. which will be funded from the Budget Strategy Reserve;

 

(j)     noted additional resource costs to fund the development of a gender pay gap strategy and action plan (£30,000) and the development of a HR policy for Council employees deployed to Council-owned companies (£12,000), to be funded from contingency;

 

(k)    noted funding for social media streaming and AV system support of £16,000 from contingency;

 

(l)     noted an allocation of £42,000 from the Growth Fund to support resources to develop our Connectivity Programme, which has the objective to deliver Gigabit broadband at affordable cost across the Borough in order to boost economic growth and regeneration in Waltham Forest;

 

(m)  noted the allocation of £7,500 from contingency to fund work on credit union;

 

(n)   noted the allocation of £16,000 from contingency to fund work on the Capital Strategy; and

 

(o)   noted that where services were forecasting to overspend (including non-achievement of savings), that in line with the ground rules for financial control, appropriate mitigating action must be put in place by those services as previously agreed.

 

OPTIONS & ALTERNATIVES CONSIDERED

Much of the report is concerned with provision of information, for which alternative options are not a relevant consideration.


17/01/2019 - BUILDING COUNCIL HOMES FOR LONDONERS ref: 3128    Recommendations Approved (subject to call-in process)

Cabinet to approve the Council entering into a legal agreement (Grant Agreement) with the Greater London Authority (GLA) for up to £25.473m GLA grant funding to part fund the construction of 232 new affordable homes for rent and 61 for shared ownership on seven Council sites as part of a council and council-owned development company homebuilding programme 2018-2022

 

 

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet:

(a)   authorised the Director of Housing to enter into a Grant Agreement with the Greater London Authority for the Mayor of London’s Building Council Homes for Londoners programme 2018-22.

(b)   delegated authority to the  Director of Housing, in consultation with the Portfolio Lead Member for Housing and Portfolio Lead Member for Economic Growth and High Streets, to undertake all necessary activities to deliver the housing development programme including:

 

(i)     to approve the business case and tendering process for projects (including projects over £1million) within the housing development programme;

(ii)    to procure and appoint consultants to provide housing development professional services required to deliver the new homes, which will include but is not limited to the commissioning of architects, employers' agents, planning consultants, cost consultants, surveyors and project managers;

(iii)   to procure and appoint contractors to build the new homes including to award enabling contracts and main contracts and to enter into development agreements; and

(iv)   to vary the sites and projects in the programme as may be required in order to meet funding deadlines and delivery targets;

(c)    delegated authority to the Strategic Director of Economic Growth, in consultation with the Director of Property & Asset Management, Director of Regeneration and Growth and the Strategic Director of Finance and Governance, to agree terms for the disposal and/or transfer of Council sites to Sixty Bricks Limited and to complete the transactions to enable the delivery of the programme.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

Do nothing: The Council could decide not to take advantage of this opportunity to build new affordable council homes with GLA grant funding.  Some new affordable housing would continue be delivered through existing council homebuilding programmes, but the Council would miss the opportunity to increase the size of this programme with funding provided by the GLA.

 

Do Minimum:  The Council could act as an enabler of affordable housing by disposing of sites to housing association registered providers to increase the supply of new affordable homes.  These property assets would be lost to the Council.

 

Do More: The scale of affordable housing need, the new homes targets for the borough, and the constraints on council funding and budgets, mean that the Council has to look at a wide range of delivery methods to deliver new homes and new affordable homes.  The Council has already set up a council owned development company to increase the number of homes built under Council control, and is preparing a Housing Action Plan for 2019/20 to increase the number of and pace of delivery of new homes.

Wards affected: Cann Hall; High Street; Hoe Street; Larkswood; Markhouse; William Morris; Wood Street;

Lead officer: Darren Welsh


17/01/2019 - ECB CRICKET HUB - LEYTON ref: 3122    Recommendations Approved (subject to call-in process)

Cabinet to approve acceptance of ECB’s match funding proposal and to support waiver of traditional procurement route so that the scheme can be delivered by May 2019.

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet:

 

(a)      endorsed the joint funding proposal made by the ECB in respect of Leyton County Ground Main Sports Hall and George Mitchell Arts Centre for an urban cricket centre;

 

(b)      agreed the inclusion of this scheme within the Council’s Capital Programme at a total cost of £950,000;

 

(c)       agreed that the Council’s contribution towards the funding of the scheme at £500,000 (supplementing the ECB contribution of £450,000), will be funded from the Budget Strategy Reserve set aside for service improvement and growth;

 

(d)      subject to further design development and detailed cost analysis, approved the allocation of capital funds, currently estimated at up to £500,000, to cover the costs as referred to in paragraph 2.1.3 of the report;

 

(e)      delegated approval to the Director of Property & Asset Management in consultation with the Strategic Director of Economic Growth, to enter into the final agreement with the ECB and all associated legal agreements, with the agreed financial provision made in the Capital Programme; and

 

(f)        approved waiver of the Council’s Contract Procedure Rules to directly appoint a design and build contractor, capable of potentially delivering the project by mid-2019 to coincide with the Cricket World Cup which was a key milestone for the ECB.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

Given the challenging timescales involved and the level of mobilisation required, the Council could choose to decline the proposal.  However, given the investment opportunity this is not recommended.  The urban cricket centre represents a 10 year partnership arrangement with the ECB and will subsequently attract a level of investment and publicity that will bring significant benefit to the Council and its residents.  Furthermore, the Council would forego the benefit from the £450,000 grant funding offered by the ECB.

 

The Council could explore an alternative refurbishment project with another development partner.  However, there have been no recorded expressions of interest from other development partners within sport and leisure.

 

The Council could consider alternative development of the site.  This is not a strategic consideration at this stage, given the important purpose and function of the existing facility in relation to the local community.  The existing site and facilities are treasured sporting assets which require investment and upgrade to reach optimum sports and community use and benefit. 

 

Wards affected: (All Wards);

Lead officer: Jon Hiscock


17/01/2019 - LOCAL FUNDING FORMULA FOR SCHOOLS 2019/20 ref: 3121    Recommendations Approved (subject to call-in process)

Cabinet to approve the Local Funding Formula for Schools 2019-2020.

 

 

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet approved the draft 2019/20 Schools Block Local Funding Formula (LFF) for 5-16 year olds at Appendix A and Appendix B of the report.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

At its meeting of 19 September 2018, Schools Forum agreed to establish two task and finish groups to review the local funding formula.

 

The first task and finish group met on 17 October 2018 and considered a report and its appendices which set out the differences between the product of the LFF and the National Funding Formula (NFF); the differences between how the LFF and NFF distribute funding; the difference between the NFF and LFF factor rates; and the difference in the weighting given to secondary factors between the NFF and LFF.

 

The group considered the level of Minimum Funding Guarantee (MFG) and whether it should be lowered from 0% to minus 0.5%. The MFG protects schools where the per-pupil funding is falling through changes in the LFF or in pupil characteristics. It does not protect for falling rolls.

 

The group asked for models to be run showing (a) the difference between the 2018-19 LFF and if the NFF had been used; and (b) if funds were shifted from FSM6 to Low Prior Attainment. Each model was run using a 0% and a minus 0.5% MFG.

 

These models were shared with Schools Forum on 14 November which agreed to make two changes to the LFF.

 

The second task and finish group looked at changes to the split-site factor. Several models were considered across three meetings of the group with Schools Forum deciding between three options on 12 December.

 

Wards affected: (All Wards);


17/01/2019 - LEYTON UNDERGROUND STATION - COUNCIL FUNDING CONTRIBUTION TOWARDS PROPOSED CAPACITY IMPROVEMENT AND STEP FREE ACCESS SCHEME ref: 3126    Recommendations Approved (subject to call-in process)

Cabinet to approve the allocation of funding to support the scheme to improve the capacity of, and introduce step free access at, Leyton Underground Station

 

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet:

(a)      approved a funding allocation of up to £9 million from Community Infrastructure Levy contributions, as the Council’s financial contribution to Transport for London’s (TfL’s) Leyton Underground Station Project;

 

(b)      in the event alternative funding is required; delegated authority to the Strategic Director of Finance and Governance to confirm the final source of Council funding for the Leyton Underground Station Project;

 

(c)       agreed to officers progressing commercial negotiations with TfL regarding the terms of the Council’s financial contributions for TfL’s Leyton Underground Station Project, alongside the Council’s partnership role in the governance and oversight of the project; and

 

(d)      delegated authority to the Strategic Director of Economic Growth, in consultation with the Strategic Director of Finance and Governance, to finalise the commercial terms and enter into all associated legal agreements with Transport for London.

 

OPTIONS AND ALTERNATIVES CONSIDERED

The alternative would be to not agree allocation of a financial contribution for the project, in which case it will not proceed.  However, the station could simply not function safely in its current layout with additional demand and therefore the Council’s regeneration and growth plans for the Leyton area would be put at risk.

 

Wards affected: (None Specific);

Lead officer: Neil Bullen


17/01/2019 - SELECTIVE LICENSING RE-DESIGNATION ref: 3120    Recommendations Approved (subject to call-in process)

·         To note the outcome of work undertaken since the previous report in September 2018 to evaluate the impact of the existing licensing scheme and to identify the potential benefits of a further designation.

·         To approve a proposed consultation scope on options for a selective licensing re-designation

·         To note that Cabinet will receive a further report with the finalised outcomes of the consultation and recommendations in relation to designation of property licensing beyond the expiry of the existing Selective Licensing scheme to enable time for any application for approval by the Ministry of Housing, Communities and Local Government (MHCLG) to be confirmed and published before it expires on 31 March 2020

Decision Maker: Cabinet

Made at meeting: 17/01/2019 - Cabinet

Decision published: 17/01/2019

Effective from: 17/01/2019

Decision:

Cabinet:

 

(a)       noted the outcome of the significant work undertaken since the previous report in September 2018 to establish a robust evidence base;

 

(b)       noted that the evidence base does not support a proposal for a further borough-wide selective licensing scheme as neither the Hatch Lane or Endlebury wards meet any of the current criteria for designation;

 

(c)       agreed that there be a consultation upon a proposed scheme that includes the proposed designation of 18 wards as a selective licensing area but excluding Hatch Lane and Endlebury;

 

(d)       agreed that there be a consultation upon the proposed designation of the borough as an additional HMO licensing area;

 

(e)       noted the outline approach to the proposed consultation at Appendix 3 of the report;

 

(f)        delegated to the Lead Member for Housing and the Strategic Director of Neighbourhoods and Commercial Services  responsibility for agreeing the final consultation questionnaire in consulation with the Director of Governance and Law; and

 

(g)       noted that Cabinet will receive a further report with the outcomes of the consultation and recommendations in relation to designation of property licensing beyond the expiry of the existing Selective Licensing scheme, in July 2019 to enable time for any application for approval by the Government to be confirmed and published before it expires on 31 March 2020.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

The Council could decide not to consult upon any further Selective Licensing designations within the borough.  In that event the current scheme will expire on 31 March 2020 and beyond that date there would be no other scheme to replace it.

 

The Council could decide to only consult upon a further Selective Licensing designation and not consult upon an additional HMO licensing designation.

 

Wards affected: (All Wards);

Lead officer: Michele Moloney


16/01/2019 - AMENDMENT TO THE CONSTITUTION; PLANNING COMMITTEE TERMS OF REFERENCE ref: 3118    For Determination

Decision Maker: Audit and Governance Committee

Made at meeting: 16/01/2019 - Audit and Governance Committee

Decision published: 16/01/2019

Effective from: 16/01/2019

Decision:

The Committee approved the proposed amendments to the Terms of Reference for the Planning Committee at Appendix 1 to the report and recommended them to Full Council for agreement.

 

Wards affected: (All Wards);


16/01/2019 - WHISTLEBLOWING POLICY ref: 3116    For Determination

Decision Maker: Audit and Governance Committee

Made at meeting: 16/01/2019 - Audit and Governance Committee

Decision published: 16/01/2019

Effective from: 16/01/2019

Decision:

The Committee approved the Whistleblowing Policy as amended.


16/01/2019 - INTERNAL AUDIT PROGRESS REPORT ref: 3115    For Determination

Decision Maker: Audit and Governance Committee

Made at meeting: 16/01/2019 - Audit and Governance Committee

Decision published: 16/01/2019

Effective from: 16/01/2019

Decision:

The Committee noted the report.


16/01/2019 - CORPORATE ANTI-FRAUD TEAM UPDATE ref: 3114    For Determination

Decision Maker: Audit and Governance Committee

Made at meeting: 16/01/2019 - Audit and Governance Committee

Decision published: 16/01/2019

Effective from: 16/01/2019

Decision:

The Committee noted the report.


16/01/2019 - 2018/19 ACCOUNTING POLICIES ref: 3113    For Determination

Decision Maker: Audit and Governance Committee

Made at meeting: 16/01/2019 - Audit and Governance Committee

Decision published: 16/01/2019

Effective from: 16/01/2019

Decision:

The Committee noted and agreed the changes to the Council’s accounting policies that have been made as a result of changes to the local authority accounting framework for 2018/19.

 


16/01/2019 - MINUTES OF THE PREVIOUS MEETING ref: 3109    For Determination

Decision Maker: Audit and Governance Committee

Made at meeting: 16/01/2019 - Audit and Governance Committee

Decision published: 16/01/2019

Effective from: 16/01/2019

Decision:

Agreed.


16/01/2019 - TREASURY MANAGEMENT STRATEGY, MINIMUM REVENUE PROVISION POLICY STATEMENT AND ANNUAL INVESTMENT STRATEGY 2019-20 ref: 3110    For Determination

Decision Maker: Audit and Governance Committee

Made at meeting: 16/01/2019 - Audit and Governance Committee

Decision published: 16/01/2019

Effective from: 16/01/2019

Decision:

The Committee recommended Council to:

(a)       agree the Treasury Management Strategy Statement and Annual Investment Strategy Report 2019/20;

(b)       agree the MRP strategy for 2019/20 (as outlined in appendix 1);

(c)        agree the Prudential Indicators as set out in the Treasury Management Strategy, which demonstrate that the Council’s capital investment plans are affordable prudent and sustainable;

(d)       agree that any changes to the Capital program that lead to material changes to the Treasury Management figures  between this report and when it goes to full Council in March are delegated to the Director of Finance to approve and will be reported back to the next Audit and Governance Committee; and

(e)       approve that Strategic Director Finance and Governance may approve the pre-payment of employer and employee Local Government pension scheme contributions for a period of up to three years.

 


16/01/2019 - POLLING PLACES REVIEW ref: 3117    For Determination

Decision Maker: Audit and Governance Committee

Made at meeting: 16/01/2019 - Audit and Governance Committee

Decision published: 16/01/2019

Effective from: 16/01/2019

Decision:

It was noted that any financial implications arising from changes to the polling districts or polling places are expected to be fully contained within existing budgets.

 

The Committee:

 

(a)       agreed the timetable for the review in part 3 of Appendix 1 to the report ;

 

(b)       agreed the proposed polling places and districts for consultation as set out in Appendix 1;

 

(c)       noted the proposed list of consultees as set out in part 4 of Appendix 1;

 

(d)       noted the intention to conduct a comprehensive review in advance of the 2022 local elections (para 4.3 of the report).

 

Wards affected: (All Wards);


16/01/2019 - EXTERNAL AUDITORS' ANNUAL AUDIT PLAN ref: 3112    For Determination

Decision Maker: Audit and Governance Committee

Made at meeting: 16/01/2019 - Audit and Governance Committee

Decision published: 16/01/2019

Effective from: 16/01/2019

Decision:

The Committee noted the External Auditor’s Audit Plan for 2018/19 as set out in Appendix 1 to the report,


16/01/2019 - RISK MANAGEMENT UPDATE ref: 3111    For Determination

Decision Maker: Audit and Governance Committee

Made at meeting: 16/01/2019 - Audit and Governance Committee

Decision published: 16/01/2019

Effective from: 16/01/2019

Decision:

The Committee:

 

(a)  noted the contents of the report; and

 

(b)  agree the strategic risk register, detailed in Appendix A to the report.