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Decisions

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Decisions published

23/10/2019 - Procurement of Specialist Sensory Services ref: 3340    Recommendations Approved

To approve procurement for the Adult Social Care specialist sensory service.
It is proposed that this be taken in the form of an open procurement with a 70/30 Quality/Cost split in order to allow the market to demonstrate best value and quality for the delivery of this service.
This service allows the Council to fulfil its duties under S.9 of the Care Act 2014 with regard to providing a proportionate assessment.
It is proposed that this contract take place for 2 years with the option to extend for up to a further 24 months.
The total budget available for this service is £130,000
The new service is required from the 1st January 2020.

Decision Maker: Director of Wellbeing and Independence

Decision published: 23/10/2019

Effective from: 23/10/2019

Decision:

The Director of Independence and Wellbeing agreed to undertake an open procurement as described above for 2 years with the option to extend for up to an additional 24 months.

Lead officer: Daniel Phelps


17/10/2019 - POLLING PLACES REVIEW 2019 ref: 3338    Recommendations Approved

Decision Maker: Council

Made at meeting: 17/10/2019 - Council

Decision published: 18/10/2019

Effective from: 17/10/2019

Decision:

The Council:

(a)  agreed the situation of polling places and districts as set out in Appendix 1 and as amended in Appendix 2 for a five-year period from 1st December 2019, or until it is superseded by a subsequent review as discussed at 1.3 of the report; and

 

(b) agreed to continue to delegate to the Director of Governance and Law any ongoing review or change of polling places during this period, to ensure that polling arrangements in Waltham Forest remain fit for purpose for each election called.

 


17/10/2019 - TREASURY MANAGEMENT STRATEGY, MINIMUM REVENUE PROVISION POLICY STATEMENT AND ANNUAL INVESTMENT STRATEGY AMENDMENTS 2019/20 ref: 3318    For Determination

Decision Maker: Council

Made at meeting: 17/10/2019 - Council

Decision published: 18/10/2019

Effective from: 17/10/2019

Decision:

The Council:

(a)          agreed the Treasury Management Strategy Statement and Annual Investment Strategy Mid -Year Report 2019/20; and

 

(b)          agreed that the Strategic Director Finance and Governance may approve the pre-payment of employer and employee Local Government Pension Scheme contributions for a period of up to three years.

Wards affected: (None Specific);


17/10/2019 - APPOINTMENTS ref: 3339    Recommendations Approved

Decision Maker: Council

Made at meeting: 17/10/2019 - Council

Decision published: 18/10/2019

Effective from: 17/10/2019

Decision:

Committees:

Neighbourhoods Scrutiny Committee

Councillor Terry Wheeler to replace Councillor Whitney Ihenachor 

 

 


17/10/2019 - APPG DEFINITION OF ISLAMOPHOBIA ref: 3320    Recommendations Approved

Decision Maker: Council

Made at meeting: 17/10/2019 - Council

Decision published: 18/10/2019

Effective from: 17/10/2019

Decision:

The Council

(a)  adopted the APPG definition of Islamophobia, including the working examples, into the Council’s codes of conduct for Members and officers; and

 

(b)  delegated authority to the Director of Governance and Law, in consultation with the Constitution Working Group, to make any arising amendments to Part 9 of the constitution: Councillors’ Code of Conduct.

 

 


17/10/2019 - REVIEW OF CONSTITUTION (PART 2) ref: 3319    Recommendations Approved

Decision Maker: Council

Made at meeting: 17/10/2019 - Council

Decision published: 18/10/2019

Effective from: 17/10/2019

Decision:

The Council:

(a)  adopted the Protocol for Freedom of the Borough as an amendment to the Constitution;

 

(b)  deferred the revised Petition Scheme;

 

(c)  agreed revised Terms of Reference of the Health and Wellbeing Board; and

 

(d)  agreed Terms of Reference of Public Transport Liaison Group.

 

 


17/10/2019 - ANNUAL TREASURY MANAGEMENT REVIEW 2018-19 ref: 3317    Recommendations Approved

Decision Maker: Council

Made at meeting: 17/10/2019 - Council

Decision published: 18/10/2019

Effective from: 17/10/2019

Decision:

The council to agreed the Annual Treasury Management Review 2018/19

 

Wards affected: (None Specific);


17/10/2019 - SCRUTINY ANNUAL REPORT 2018-19 AND SCRUTINY FORWARD PLANS 2019-20 ref: 3316    Recommendations Approved

Decision Maker: Council

Made at meeting: 17/10/2019 - Council

Decision published: 18/10/2019

Effective from: 17/10/2019

Decision:

The Council:

(a)       noted the Scrutiny Annual Report 2018/19;

(b)       endorsed the proposed 2019/20 work programme for each of the committees; and

(c)       endorsed the Budget and Performance principles and process documents.

 


17/10/2019 - Misogyny and Hate Crime ref: 3337    Recommendations Approved

Decision Maker: Council

Made at meeting: 17/10/2019 - Council

Decision published: 18/10/2019

Effective from: 17/10/2019

Decision:

RESOLVED:

The Council notes:

 

·           That the Law Commission is currently reviewing all current hate crime legislation to consider whether any additional characteristics, including misogyny, should be granted legal protection, and is due to report back to Parliament in 2020. Misogyny is not currently recorded as a hate crime by the vast majority of police forces in the UK, outside of a handful of trial areas.

 

·           That this review was thanks to the tireless work of Stella Creasy and her long campaign to have misogyny classified as a hate crime - which her amendment to the Voyeurism (Offences) (No.2) Bill, or Upskirting Bill would have secured – alongside groups such as Citizens UK.

 

·           That Stella Creasy is facing appalling abuse from anti-abortion protestors in our borough, in which the perpetrators have openly admitted that they have deliberately targeted her as a pregnant woman. The abuse Stella has received in recent weeks precisely demonstrates why women in our borough need additional legal protection.

 

·           That like women and girls across the country our residents suffer harassment and abuse every single day. Groups such as Waltham Forest Women Take Back the Streets report multiple instances of street harassment several times a day. A YouGov national survey in 2016 showed that 85% of women aged 18-24 were subjected to sexual harassment in public.

 

·           The adoption of misogyny as a hate crime was successfully implemented in Nottingham, where analysis showed an increase in reporting as well as an increase in the use of wider services. It also showed the vast majority of local people wanted the scheme to continue.

 

·           Studies have shown that the intersectional nature of discrimination means that women with additional protected characteristics, such as those who are BAME, disabled or LGBT+, are even more likely to experience harassment, discrimination and abuse. There have been high profile instances in this borough where Muslim women wearing hijabs have been targeted. One of the most marginalised groups in society are consistently found to be the trans community and those who present as non-binary and gender non-conforming. A 2018 Stonewall report found that two in five trans people (41 per cent) and three in ten non-binary people (31 per cent) have experienced a hate crime or incident because of their gender identity in the last 12 months.

 

·           Despite huge cuts to policing in London from central Government, The Mayor of London Sadiq Khan has invested a record £44 million in tackling violence and harassment against women and girls.

 

·           That Waltham Forest council has maintained our investment in VAWG services, introducing an innovative Safe and Together model to improve our approach to violence against women and girls across council services.

 

The Council resolves:

 

·           To make a submission to the Law Commission’s Consultation at the earliest opportunity in favour of strengthening hate crime legislation and making misogyny a hate crime.

 

·           To call on the Government to listen to the lived experience of women and girls across our country and to urgently act on any recommendations the commission makes to strengthen the law on hate crime, and to reform legislation around harassment to recognise as an offence a ‘course of conduct’ which targets women and girls in their community.

 

·           To call on the Government to provide the resource and funding for police forces across the UK to effectively tackle harassment, misogyny and domestic abuse.

 

·           To call on the Met Police to record harassment of women as a hate crime, following successful trials in Nottingham and elsewhere.

 

·           That we are proud as a council to fight against all forms of discrimination but that there is still more to do; to take steps such as adopting the APPG definition of Islamophobia and to use our new citizens assemblies model to work with residents to tackle all forms of discrimination and hatred and will make sure misogyny as a hate crime is considered at those assemblies. We will fully support the addition of misogyny as a hate crime to hate crime legislation, which will help to protect Muslim women in particular who we see targeted for no other reason than exercising their citizen’s right to wear a hijab or niqab. Further, we believe that all our residents should be able to dress however they chose without feeling threatened or harassed.

 

·           To reiterate our solidarity with Stella Creasy and to fully support council officers in using all legal means to ensure the safety and well-being of our local MP and women and girls across our borough. 


17/10/2019 - DECLARATIONS OF INTEREST ref: 3321    Recommendations Approved

Decision Maker: Council

Made at meeting: 17/10/2019 - Council

Decision published: 18/10/2019

Effective from: 17/10/2019

Decision:

None.


10/10/2019 - Local Authority Housing Grant Award: Terms of Settlement Agreement with Heylo Housing ref: 3335    Recommendations Approved

See notice

Decision Maker: Divisional Director, Housing and Development

Decision published: 11/10/2019

Effective from: 10/10/2019

Decision:

See notice

Lead officer: Darren Welsh


10/10/2019 - SIXTY BRICKS BUSINESS PLAN UPDATE, NED AND MD RECRUITMENT ref: 3334    Recommendations Approved

Decision Maker: Shareholder Committee

Made at meeting: 10/10/2019 - Shareholder Committee

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Shareholder Committee:

(1)          noted that the Sixty Bricks Business Plan update attached to the report complies with the forecasts agreed in the approval of the Sixty Bricks Business Plan by Shareholder Committee in June 2019 and that the plan provides a forecast of business activity up to the year 2024;

(2)          noted the business plan update for financial year 2020/21, noting that agreement of the business plan carries no financial commitment from the Council;

(3)          noted that in the case of individual schemes to be brought forward by Sixty Bricks, each scheme will be brought to Cabinet for approval to invest in individual schemes based on the strength of each business case presented. The working assumption is that Council financing will be paid for by Sixty Bricks income flows;

(4)          approved the proposed approach to remuneration of Sixty Bricks Non-Executive Directors and MD as set out in Appendix 3 to the report; and

(5)          noted the Sixty Bricks Board intent to appoint to the currently vacant Managing Director position in the future, and to fill this post on an interim basis until a refreshed Board is in place, involving the Chair of Shareholder Committee and Senior Council officers in an advisory capacity to this appointment.

 

OPTIONS & ALTERNATIVES CONSIDERED

Business Plan, NED and MD recruitment

Shareholder’s Committee has the option not to agree this business plan update as accurate. The implication of this is that Sixty Bricks would be required to resubmit a further business plan update for agreement, and potentially would not be able to implement the remaining content of the 5 year Business Plan as per the terms of the Shareholder’s Agreement and approval obtained in June 2019

Lower remuneration packages for the NED or MD positions. This has been considered, but the company would then run the risk of attracting insufficiently experienced or skilled candidates in a competitive market. The approach put forward provides the Company with the flexibility to appoint at a higher salary point should exceptional candidates come forward.

Non appointment to the Sixty Bricks MD role is not considered sustainable for the business in the long term.


10/10/2019 - LONDON BOROUGH OF CULTURE 2019 UPDATE ref: 3324    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 10/10/2019 - Cabinet

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Cabinet noted:

 

(1)  the latest evaluation data which demonstrates the achievements of the London Borough of Culture programme, attracting over 500,000 additional visits to cultural activity in Waltham Forest, with over 90% schools participating; and that the programme is on track to achieve the ambitious target of engaging with 85% of households in the borough by the end of the year;

 

(2)  that there have been more than one million hits on the wfculture website;

 

(3)  the continued success of the London Borough of Culture engagement programme in the areas of volunteering, schools and the Future Creatives programme;

 

(4)  the programme which has taken place since the last update and the upcoming programme planned for the rest of the year;

 

(5)  that the programme has been delivered to time and budget, and the update on the programme’s current budget position in line with forecast spend, including sponsorship and fundraising;

 

(6)  the developments for ensuring a long and lasting legacy from the year, informed by the evaluation and feedback from our communities and partners; and

 

(7)  that the next London Borough of Culture update will be presented to Cabinet in March 2020, to include a full evaluation of the year.

 

 


10/10/2019 - FINANCIAL MONITORING: MONTH 5 (AUGUST) ref: 3325    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 10/10/2019 - Cabinet

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Cabinet:

(1)          noted the projected revenue expenditure position of a balanced budget as at month 5 as mitigating management actions are taken to reduce the increasing pressure; and

(2)          approved alternative savings proposals totalling £1.96 million for Families to substitute three proposals that are no longer considered viable within Appendix 1.

 

OPTIONS & ALTERNATIVES CONSIDERED

Much of this report is concerned with provision of information, for which alternative options is not a relevant consideration.

 


10/10/2019 - UPDATE ON INTEGRATED COMMISSIONING FOR HEALTH & SOCIAL CARE ref: 3322    Recommendations Approved

Cabinet is recommended to note the developments in integrated commissioning for health and social care and the positive impact these will have on residents.

 

Decision Maker: Cabinet

Made at meeting: 10/10/2019 - Cabinet

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Cabinet noted:

 

(1)  and supported the developments in integrated commissioning for health and social care and the positive impact these will have on residents; and

 

(2)  the Waltham Forest Integrated Health and Care Strategy being presented to Cabinet for agreement in December 2019.

 

OPTIONS & ALTERNATIVES CONSIDERED

In developing proposals for the Integrated Strategic Commissioning Function, consideration has been given to alternative options and approaches. The two organisations have agreed that it is important to now agree the staffing structure to take a key step forward in implementing the new function.

 

 

Wards affected: (All Wards);

Lead officer: Mark Lobban


10/10/2019 - ADOPTION OF PUBLIC SPACE PROTECTION ORDER ref: 3327    Recommendations Approved

Cabinet is recommended to approve the introduction of a Public Space Protection Order subject to the outcome of the consultation process.

 

Decision Maker: Cabinet

Made at meeting: 10/10/2019 - Cabinet

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Cabinet:

(1)          considered and noted the information contained the ASB and crime statistics report at Appendix 2 to the report;

(2)          considered and took into account the outcome of the public consultation regarding the introduction of a PSPO at Appendix 3 to the report;

(3)          agreed to the adoption of the proposed PSPO at Appendix 4to the report to begin on November 1st 2019 for a period of three years;

(4)          agreed to the adoption of the geographic area and timetable for management at Appendix 5 to the report; and

(5)          noted the letter of support from the Metropolitan Police Service at Appendix 1 to the report.

 

OPTIONS & ALTERNATIVES CONSIDERED

An alternative is to continue tackling ASB in the uncovered wards ‘as is’ without using PSPO powers. There is strong public support for the introduction of such powers. These powers are currently in use in large parts of the Borough, and in line with the commitment to tenure-neutral provision of ASB services, this approach is not recommended.

 

 

Wards affected: Chapel End; Chingford Green; Endlebury; Hale End and Highams Park; Hatch Lane; Higham Hill; Larkswood; Valley;


10/10/2019 - FAMILIES AT THE HEART OF OUR PLACE: THINK FAMILY PRIORITIES FOR THE YEAR AHEAD ref: 3328    Recommendations Approved

Cabinet is asked to approve the following recommendations:

·         That the approach to delivery for the year ahead outlined in the report be adopted and taken forward

 

Decision Maker: Cabinet

Made at meeting: 10/10/2019 - Cabinet

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Cabinet is recommended to agree the next phase of the Think Family approach.

 

OPTIONS & ALTERNATIVES CONSIDERED

The Think Family approach has, to date, delivered very successful improvements and an alternative option could be to continue delivering that approach without adaptation.  With recent changes to the way the council is organising its own service delivery structures, now is an opportune time to refresh the approach, to ensure that connections are made with the council’s 2030 vision, and to maximise the opportunities to enable residents to take full advantage of economic growth and development in the borough.  Our strengthened approach will be agile and able to respond to new and anticipated pressures.

 

 

Wards affected: (All Wards);

Lead officer: Lindsey Hyde


10/10/2019 - AWARD OF CONTRACT FOR AGENCY WORKERS ref: 3331    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 10/10/2019 - Cabinet

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Cabinet:

(1)          note the reduction in the use of agency workers and the action that will be taken to maintain this.

(2)         award using Lot 1 of the YPO HR Services and Solutions 569 Framework a contract to Matrix-SCM for the provision of agency workers until 31st January 2023 with the enhancements set out in this report and an option to extend for a further 2 years at the end of the initial term.

 

OPTIONS & ALTERNATIVES CONSIDERED

The following options were reviewed however overall the disadvantages considered to outweigh the advantages as summarised below:

Do Nothing, allowing current contract to expire: This is non-compliant, and if there were no overarching arrangements for agency staff cost control across the Council, would be extremely difficult to manage.

Mini Competition via YPO HR Services and Solutions569 Framework (or an alternative framework e.g. the new MSTAR3): Whilst best value would be assured  from the market and it is possible that an alteranative provider could deliver additional savings / innovations that would benefit the Council, however the cost and benefits delivered to date are such that the potential is limited. This has been factored against the cost of change, resourcing the procurement and implementation costs and time associated with a change of provider e.g. templates, processes, new supply chain, new relationships etc. Additionally training would be required for Hiring Managers on a new system.

Set up DPS (Dynamic Purchasing Scheme) for Agency Staff, with LBWF Supply Chain. The advantages would be no Managed Services fee, high levels of competition and a diverse market, the DPS remains ‘Open’ for the whole contract duration, enabling new providers to join the contract at any time, so the market is as up to date as possible and each requirement is competed, so best rates obtained. This was weighed against the lack of technical expertise in-house to advise Hiring Managers, a whole  new supply chain would need to be created, time taken to procure the DPS and implement the contract e.g. supplier engagement / enrolment and gatekeep it, the current rebate would disappear.

Bespoke OJEU Procurement. This would enable the Council to  tailor the requirement to LBWF. However again this has been weighed against the time, costs and resource to procure, it is considered that it is unlikely to achieve better VfM, than the national frameworks already in existence, the frameworks meet LBWF need under the Hybrid model in any event to benefits would be minimal. There would also be added cost associated with new processes and systems, should a new supplier be successful.

Joint Venture (JV). This would potentially give a dividend paid to LBWF through the Joint Venture arrangement, market shaping and cost control ability and flexible approach that can be adapted to changing needs if both parties agree. If it was Teckal compliant there would be no need for procurement process. JV could deliver services on behalf of additional Local Authorities (LAs) in the future, so income generation opportunities.       However it would require high level of resource to set-up, lengthy and complex governance arrangements and a higher cost associated with bottom line. Likewsie such an arrangement would limit future choice and options.

4.1         In-house Recruitment Service   This would save on the procurement costs and time as none would be required, staff employed to deliver an in-house service on behalf of LBWF could sell this service to other LAs and generate income. The Council would be in control of demand, activities, processes and costs associated with service delivery. However there would be significant costs associated with setting up an internal service and governance and decision making could be lengthy especially as the Council has limited in-house technical expertise of providing and selling such a service meaning it may need to be developed / bought in.

 

 

 

Wards affected: (None Specific);


10/10/2019 - TOWN HALL CAMPUS UPDATE ref: 3323    Recommendations Approved

Cabinet is recommended to note the progress with the Town Hall Campus and the proposed next steps.

Decision Maker: Cabinet

Made at meeting: 10/10/2019 - Cabinet

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Cabinet noted:

 

(1)    the proposed scheme development outlined in paragraph 3.3 of the report; and

 

(2)    a further report to be submitted to Cabinet in December 2019 with a recommendation of appointment of preferred Development Partner, together with updated business case and financials for the Programme.

 

OPTIONS AND ALTERNATIVES CONSIDERED

As this is a report for noting only, there are no options or alternatives being considered for this report. Detailed options and alternatives for the Town Hall Campus programme have been included in previous reports to Cabinet for decision.

 

Wards affected: (All Wards);

Lead officer: Stewart Murray


10/10/2019 - SOUTH GROVE SITE C - LOAN DRAWDOWN AND LAND DISPOSAL TO SIXTY BRICKS LTD. ref: 3333    Recommendations Approved

Cabinet is recommended to:

·         Agree that the Council make a loan available to Sixty Bricks Ltd of a specified amount (appendix B) on the basis of the draft loan agreement (Appendix E) and the business case  (appendix B) for the South Grove – Site C project.

·         Agree that the Council makes an equity investment in Sixty Bricks Ltd of a specified amount, on the basis of the draft agreement, appendix E.

·         Agree that the Council enters into a development agreement with Sixty Bricks Ltd on the basis of the draft agreement, appendix E.

·         Delegate to the Director of Property and Asset Management in consultation with the Corporate Director of Housing to buy back any commercial or non-commercial leaseholder interests to enable the progression of the scheme

·         Delegate to the Assistant Director of Housing Strategy and Development in consultation with the Portfolio Lead Member for Economic Growth and High Streets and the Head of Supply Chain (Place) the authority to novate existing contracts in relation to this development from the Council to Sixty Bricks Ltd.

 

Decision Maker: Cabinet

Made at meeting: 10/10/2019 - Cabinet

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Cabinet:

 

(1)          agreed to a new capital budget of £11.606m in the Housing Revenue Account (HRA) capital programme funded by GLA grant, sales of shared ownership property, borrowing and other housing capital resources to fund the affordable housing to be built for the HRA;

(2)          agreed to new capital budgets in the general fund of £11.152m and £4.779m to fund the loans and equity investment respectively in Sixty Bricks Ltd; the loans to be funded by borrowing and the equity investment to be funded from general fund reserves and/or capital receipts;

(3)          agreed that the Council make a loan available to Sixty Bricks Ltd of up to £11.152m on the basis of a loan agreement (as summarised in Appendix E of the report), and the financial appraisal is at Appendix B of the report, for the Brunner Road, Site C project, with the final terms of the loan to be delegated to the Strategic Director of Finance and Governance in consultation with the interim Commercial Director of Housing Delivery;

 

(4)          agreed that the Council makes an equity investment in Sixty Bricks Ltd. of up to £4.779m;

 

(5)          agreed that the Council enters into a development agreement with Sixty Bricks Ltd. Terms and conditions of this agreement to be agreed between the London Borough of Waltham Forest and Sixty Bricks legal representatives;

 

(6)          agreed in principle that, subject to planning permission, the Council will enter into a long lease for the land outlined on the plans attached at appendix A to the report to Sixty Bricks Ltd who will develop the Brunner Road, Site C site as set out in the report with the final terms of the lease to be delegated to the Director of Property and Asset Management in consultation with the interim Commercial Director of Housing Delivery and the Strategic Director of Finance and Governance.

 

(7)          noted that the development will require the leasehold transfer of land valued as shown in Appendix B to the report currently in the General Fund to Sixty Bricks Ltd, in accordance with regulations governing General Fund land disposals, under the delegated powers recommended for approval.

 

OPTIONS & ALTERNATIVES CONSIDERED

If the Council were to do nothing on the Brunner Road, Site C site, it would be an under-utilisation of an asset within a prime location in Waltham Forest. This option is not recommended as the Council would lose the opportunity to provide new homes and a new facility for the CCG and St. James’ GP practice.

The Council could dispose of the site on the open market. The Council would expect to receive a capital receipt but would have no control over future development of the site, except through planning powers.

There are benefits to the Council in transacting with Sixty Bricks to deliver this opportunity. Options to be considered along with the individual benefits are set out in the confidential Appendix B to the report.

 

Wards affected: Markhouse;

Lead officer: Jennifer Daothong


10/10/2019 - HIGHAMS PARK NEIGHBOURHOOD PLAN: APPROVAL OF REFERENDUM PLAN ref: 3329    Recommendations Approved

Cabinet is recommended to:

1.     accept the conclusions contained in the report of the Independent Examiner of 7th June 2019 and the recommended modifications; 

2.     agree that the referendum version of the Highams Park Neighbourhood Plan meets the basic conditions and complies with the provisions of Sections 38A and 38B of the Planning and Compulsory Purchase Act 2004 and Schedule 4B to the Town and Country Planning Act 1990;

3.     delegate authority to the Director of Planning in consultation with the Portfolio Lead Member for Economic Growth and Housing Development to issue a statement pursuant to Regulation 18 of the the 2012 Regulations, setting out the decision made by Cabinet and the reasons for it;

4.     Delegate authority to Director of Planning  in consultation with the Portfolio Lead Member for Economic Growth and Housing Development to agree any changes to the referendum version ahead of the referendum; and

5.     Agree that a local referendum on the NP be arranged in the Highams Park Neighbourhood Area as soon as reasonably practicable.

Decision Maker: Cabinet

Made at meeting: 10/10/2019 - Cabinet

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Cabinet:

(1)          accepted the conclusions contained in the report of the Independent Examiner of 7th June 2019 and the recommended modifications contained therein (Appendix B to the report refers); 

(2)          agreed that the referendum version of the Highams Park Neighbourhood Plan (as modified following Independent Examination) (Appendix A to the report refers) meets the basic conditions and complies with the provisions of Sections 38A and 38B of the Planning and Compulsory Purchase Act 2004 and Schedule 4B to the Town and Country Planning Act 1990;

(3)          delegated authority to the Director of Planning in consultation with the Portfolio Lead Member for Economic Growth and Housing Development to issue a statement as soon as possible following the date of this meeting, pursuant to Regulation 18 of the Neighbourhood Planning (General) Regulations 2012 (‘the 2012 Regulations’), setting out the decision made by Cabinet and the reasons for it;  

(4)          delegated authority to Director of Planning in consultation with the Portfolio Lead Member for Economic Growth and Housing Development to agree any changes to the referendum version ahead of the referendum; and

(5)          agreed that a local referendum be arranged in the Highams Park Neighbourhood Area on the referendum version as soon as reasonably practicable.

 

OPTIONS & ALTERNATIVES CONSIDERED

The Council could reject some or all of the Examiner's recommendations and not take the plan to referendum. However, good justifiable reasons for this would be required otherwise the Council will be open to challenge.   Officers have worked extensively over a number of years with the neighbourhood forum in relation to this plan and consider that it meets all of the legal tests and that the Examiner’s conclusions and modifications are acceptable. Accordingly this option is not recommended.

The ‘do nothing’ approach is not an option. The Neighbourhood Planning process is a statutory one which the Council must comply with. This option is therefore not recommended.

 

Wards affected: Chapel End; Hale End and Highams Park; Hatch Lane; Larkswood;

Lead officer: Joe Addo-Yobo


10/10/2019 - TACKLING HOMELESSNESS - PROPERTY ACQUISITION PARTNERSHIPS: REVIEW AND FUTURE ACTIONS ref: 3330    Recommendations Approved

Cabinet is recommendeed to approve the Council entering into a new acquisition programme partnership.

 

Decision Maker: Cabinet

Made at meeting: 10/10/2019 - Cabinet

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Cabinet:

(1)          noted the progress on the three partnerships entered to date, set out at paragraphs 3.3 to 3.5 of the report;

(2)          noted the progress made on investigating the market for  potential partnerships and the proposal to carry out evaluation exercise of proposals brought forward by potential partners in order for the Council to enter into at least one additional partnership through the award of contracts with a value of more than £1m as set out paragraph 3.6 of the report;

(3)          delegated authority to the Lead Member for Economic Growth and Housing Development in consultation with the Director of Housing  to enter into further partnerships in order to reduce homelessness costs; and

(4)          noted the financial savings achieved through these partnerships and the overall level of further savings required to reduce the deficit on the homelessness budget as set out at paragraph 7.1 of the report.

 

OPTIONS & ALTERNATIVES CONSIDERED

The Council could choose not to investigate further partnership opportunities. However this would result in the savings targets set out at 6.1 below not being achieved.

The ongoing market testing and evaluation of existing proposals will explore the range of alternative models available to the Council and the Portfolio Lead Member for Economic Growth and Housing Development in consultation with the Director of Housing to will be tasked to enter into further partnerships in order to reduce homelessness costs.

 

 

Wards affected: (All Wards);

Lead officer: Martin Ling


10/10/2019 - JUNIPER HOUSE REDEVELOPMENT - AWARD OF CONSTRUCTION CONTRACT ref: 3332    Recommendations Approved

Cabinet to approve the award of the construction contract for the redevelopment of Juniper House.

 

Decision Maker: Cabinet

Made at meeting: 10/10/2019 - Cabinet

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Cabinet:

 

(1)  noted that an enhanced scheme for the redevelopment of Juniper House, which will deliver 91 new homes, 50 percent of which will be affordable, a nursery and commercial space has obtained planning permission;

(2)  noted that the Council was successful in securing GLA grant of £2.984 million under the Building Council Homes for Londoners programme for the Juniper House scheme.

(3)  approved the award of the Stage Two (Construction) contract for the Design & Build (D&B) of the scheme to Hill Partnerships Ltd for the sum of £30.1 million and delegate to the Commercial Director – Property and Delivery, in consultation with the Director of Governance and Law, the ability to enter into the necessary legal agreements.

(4)  approved additional expenditure of £25.3 million, which together with the previous approval of £4.8 million at Stage One, will bring the total approval to £30.1 million. This will enable the cost of the contract with Hill Partnerships Ltd for the two-stage D&B of the scheme to be met;

(5)  approved additional expenditure of £6.2 million to meet the Council’s client-side development costs necessary to progress the scheme to completion.  Approval of this sum, together with the previous approved expenditure of £1.4 million, will bring the total approval for client-side development costs to £7.6 million;

(6)  noted that the total additional approval being sought (paragraphs 2.1.4 and 2.1.5 of the report refers) is £31.5 million and, along with previous approvals of £6.2 million, brings the total D&B budget for the enhanced scheme to £37.7 million; and

 

(7)  noted that the scheme was independently financially appraised by GL Hearn (included in exempt Appendix D to the report) and that this appraisal indicated that this scheme can be delivered on a breakeven basis and realise a land receipt to the Council of £2.9 million, along with £0.6 million to cover previously expended staff relocation costs.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

The alternatives to not awarding the Stage Two contract would be to either abandon the project altogether or seek to deliver the original reduced scheme of 68 homes. The former will result in significant abortive costs and reputational damage to the Council. The latter will render the scheme unviable and will not be supported by statutory consultees.

 

 

Wards affected: Hoe Street;

Lead officer: Chuck Onyiliogwu


10/10/2019 - CORPORATE WRITE OFF AND INCOME POLICIES ref: 3326    Recommendations Approved

Cabinet to approve the Corporate Write off policy and note the Corporate Income Collection rules.

Decision Maker: Cabinet

Made at meeting: 10/10/2019 - Cabinet

Decision published: 10/10/2019

Effective from: 10/10/2019

Decision:

Wards affected: (All Wards);

Lead officer: Brian Moldon