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Agenda, decisions and minutes

Venue: Council Chamber - Waltham Forest Town Hall. View directions

Contact: Anthony Jackson, Democratic Services Officer  020 8496 4328 Email: anthony.jackson@walthamforest.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

The Leader welcomed attendees to the meeting, particularly three trainee solicitors and one legal apprentice. 

 

Apologies for absence were received from Councillor Simon Miller and Councillor Clyde Loakes. 

 

The Leader also welcomed Heather Flinders to her first Cabinet meeting in her new capacity as Strategic Director for Families. 

2.

DECLARATIONS OF INTEREST

Members are required to declare any pecuniary or non-pecuniary interests they or their spouse/partner may have in any matter which is to be considered at this meeting. Interests are defined on the inside cover of this agenda.

Minutes:

No declarations of interest were made. 

3.

MINUTES OF CABINET pdf icon PDF 358 KB

Minutes:

The minutes of the previous meeting, held on 5 September 2019, were approved as a correct record.  The minutes were then signed by the Chair as a correct record. 

4.

UPDATE ON INTEGRATED COMMISSIONING FOR HEALTH & SOCIAL CARE pdf icon PDF 227 KB

Additional documents:

Decision:

Cabinet noted:

 

(1)  and supported the developments in integrated commissioning for health and social care and the positive impact these will have on residents; and

 

(2)  the Waltham Forest Integrated Health and Care Strategy being presented to Cabinet for agreement in December 2019.

 

OPTIONS & ALTERNATIVES CONSIDERED

In developing proposals for  ...  view the full decision text for item 4.

Minutes:

Councillor Asghar introduced the report and, in doing so, referred to the importance of having a strong borough base including the London Borough of Waltham Forest as this would enable more consistent care and not on single point of access.  She confirmed that the proposal would require combined efforts from all partners and would ensure that care was delivered closer to home.

 

Councillor Limbajee thanked relevant officers for a good piece of work and said that he looked forward to a close working relationship between the Clinical Commissioning Group (CCG) and the Council.  He then went on to congratulate Councillor Asghar and health partners for their work on the project.

 

Decision

 

Cabinet noted:

 

(1)  and supported the developments in integrated commissioning for health and social care and the positive impact these will have on residents; and

 

(2)  the Waltham Forest Integrated Health and Care Strategy being presented to Cabinet for agreement in December 2019.

 

 

 

5.

TOWN HALL CAMPUS UPDATE pdf icon PDF 214 KB

Additional documents:

Decision:

Cabinet noted:

 

(1)    the proposed scheme development outlined in paragraph 3.3 of the report; and

 

(2)    a further report to be submitted to Cabinet in December 2019 with a recommendation of appointment of preferred Development Partner, together with updated business case and financials for the Programme.

 

OPTIONS AND ALTERNATIVES CONSIDERED  ...  view the full decision text for item 5.

Minutes:

The Leader introduced the report and described the Town Hall refurbishment as an excellent opportunity for the Council and residents.  She also stated that the project would mean improvements in relation to housing and leisure in the area.  The Leader said that it was imperative that the proposal went forward and the importance of ensuring that the financial case for the proposals was viable. 

 

Decision

 

Cabinet noted:

 

(1)    the proposed scheme development outlined in paragraph 3.3 of the report; and

 

(2)    a further report to be submitted to Cabinet in December 2019 with a recommendation of appointment of preferred Development Partner, together with updated business case and financials for the Programme.

 

6.

LONDON BOROUGH OF CULTURE 2019 UPDATE pdf icon PDF 491 KB

Additional documents:

Decision:

Cabinet noted:

 

(1)  the latest evaluation data which demonstrates the achievements of the London Borough of Culture programme, attracting over 500,000 additional visits to cultural activity in Waltham Forest, with over 90% schools participating; and that the programme is on track to achieve the ambitious target of engaging with 85%  ...  view the full decision text for item 6.

Minutes:

Councillor Douglas introduced the report and, in doing so, referenced Chingfest, the winter carnival and other activities, high quality arts and culture events which engaged residents across the borough.  He confirmed that there were more events to come, for example, GIANT - a theatrical climbing concert which would enable children from a range of schools within the borough to connect to the forest environment.

 

The Leader stated that she was pleased to see that half a million people had already engaged with the programme.

 

Decision

 

Cabinet noted:

 

(1)  the latest evaluation data which demonstrates the achievements of the London Borough of Culture programme, attracting over 500,000 additional visits to cultural activity in Waltham Forest, with over 90% schools participating; and that the programme is on track to achieve the ambitious target of engaging with 85% of households in the borough by the end of the year;

 

(2)  that there have been more than one million hits on the wfculture website;

 

(3)  the continued success of the London Borough of Culture engagement programme in the areas of volunteering, schools and the Future Creatives programme;

 

(4)  the programme which has taken place since the last update and the upcoming programme planned for the rest of the year;

 

(5)  that the programme has been delivered to time and budget, and the update on the programme’s current budget position in line with forecast spend, including sponsorship and fundraising;

 

(6)  the developments for ensuring a long and lasting legacy from the year, informed by the evaluation and feedback from our communities and partners; and

 

(7)  that the next London Borough of Culture update will be presented to Cabinet in March 2020, to include a full evaluation of the year.

 

 

7.

FINANCIAL MONITORING: MONTH 5 (AUGUST) pdf icon PDF 920 KB

Additional documents:

Decision:

Cabinet:

(1)          noted the projected revenue expenditure position of a balanced budget as at month 5 as mitigating management actions are taken to reduce the increasing pressure; and

(2)          approved alternative savings proposals totalling £1.96 million for Families to substitute three proposals that are no longer considered viable within Appendix  ...  view the full decision text for item 7.

Minutes:

The Leader introduced the report and, in doing so, confirmed that monitoring would continue to ensure that targets were met.  She also gave thanks to all officers involved, particularly John Turnbull – Strategic Director for Finance and Governance and Jake Bacchus – Director of Financial Services. 

 

Decision

 

Cabinet:

(1)          noted the projected revenue expenditure position of a balanced budget as at month 5 as mitigating management actions are taken to reduce the increasing pressure; and

(2)          approved alternative savings proposals totalling £1.96 million for Families to substitute three proposals that are no longer considered viable within Appendix 1.

 

8.

CORPORATE WRITE OFF AND INCOME POLICIES pdf icon PDF 176 KB

Additional documents:

Decision:

Minutes:

The Leader introduced the report. 

 

Decision

Cabinet approved the Corporate write off policy at Appendix 1 of the report.

 

 

 

9.

ADOPTION OF PUBLIC SPACE PROTECTION ORDER pdf icon PDF 257 KB

Additional documents:

Decision:

Cabinet:

(1)          considered and noted the information contained the ASB and crime statistics report at Appendix 2 to the report;

(2)          considered and took into account the outcome of the public consultation regarding the introduction of a PSPO at Appendix 3 to the report;

(3)          agreed to the adoption of  ...  view the full decision text for item 9.

Minutes:

Councillor Khan introduced the report and, in doing so, said there was a strong evidence base for support of a public space protection order (PSPO) in Chingford and that over 400 responses were received and that 92% of respondents approved of the plans.  Councillor Khan went on to thank relevant officers who led on the report, including Michele Moloney – Strategic Director for Resident Services, David Beach – Director of Regulatory Services, Phil Connor – ASB Service Delivery Manager; Lisa Jones – ASB Team Manager. 

 

The Leader said her thanks to Borough Commander Richard Tucker and Superintendent Waheed Khan of the Metropolitan Police.  She added that the Council’s relationship with the Metropolitan Police was excellent. 

 

Decision

Cabinet:

(1)          considered and noted the information contained the ASB and crime statistics report at Appendix 2 to the report;

(2)          considered and took into account the outcome of the public consultation regarding the introduction of a PSPO at Appendix 3 to the report;

(3)          agreed to the adoption of the proposed PSPO at Appendix 4to the report to begin on November 1st 2019 for a period of three years;

(4)          agreed to the adoption of the geographic area and timetable for management at Appendix 5 to the report; and

(5)          noted the letter of support from the Metropolitan Police Service at Appendix 1 to the report.

 

 

 

10.

FAMILIES AT THE HEART OF OUR PLACE: THINK FAMILY PRIORITIES FOR THE YEAR AHEAD pdf icon PDF 216 KB

Additional documents:

Decision:

Cabinet is recommended to agree the next phase of the Think Family approach.

 

OPTIONS & ALTERNATIVES CONSIDERED

The Think Family approach has, to date, delivered very successful improvements and an alternative option could be to continue delivering that approach without adaptation.  With recent changes to the way the council is organising  ...  view the full decision text for item 10.

Minutes:

Councillor Williams introduced the report and, in doing so, stated that the Council could only address any issues by working in strong partnership.  She went on to say that delivering an improved and sustainable approach to Think Family shows a strong belief in Council staff. Councillor Williams thanked all relevant staff, particularly Heather Flinders who was leading on the strategy. 

 

Councillor Asghar said that there was risk associated with integrated commissioning and that the presented strategy was the correct corporate approach. 

 

Councillor Limbajee gave thanks to Heather Flinders for her sterling work and confirmed that he looked forward to the new way of working. 

 

Councillor Khan welcomed the report that he said had built on excellent work undertaken over the years. 

 

The Leader stated that she was very optimistic about what Think Family could deliver in the future. 

 

Decision

Cabinet is recommended to agree the next phase of the Think Family approach.

 

 

11.

HIGHAMS PARK NEIGHBOURHOOD PLAN: APPROVAL OF REFERENDUM PLAN pdf icon PDF 185 KB

Additional documents:

Decision:

Cabinet:

(1)          accepted the conclusions contained in the report of the Independent Examiner of 7th June 2019 and the recommended modifications contained therein (Appendix B to the report refers); 

(2)          agreed that the referendum version of the Highams Park Neighbourhood Plan (as modified following Independent Examination) (Appendix A to  ...  view the full decision text for item 11.

Minutes:

Councillor Mitchell introduced the report and, in doing so, thanked Jane Custance – Director of Planning and her team for their work on the plan.  Councillor Mitchell added that the referendum would be electronic which would be interesting to see.

 

Cabinet:

(1)          accepted the conclusions contained in the report of the Independent Examiner of 7th June 2019 and the recommended modifications contained therein (Appendix B to the report refers); 

(2)          agreed that the referendum version of the Highams Park Neighbourhood Plan (as modified following Independent Examination) (Appendix A to the report refers) meets the basic conditions and complies with the provisions of Sections 38A and 38B of the Planning and Compulsory Purchase Act 2004 and Schedule 4B to the Town and Country Planning Act 1990;

(3)          delegated authority to the Director of Planning in consultation with the Portfolio Lead Member for Economic Growth and Housing Development to issue a statement as soon as possible following the date of this meeting, pursuant to Regulation 18 of the Neighbourhood Planning (General) Regulations 2012 (‘the 2012 Regulations’), setting out the decision made by Cabinet and the reasons for it;  

(4)          delegated authority to Director of Planning in consultation with the Portfolio Lead Member for Economic Growth and Housing Development to agree any changes to the referendum version ahead of the referendum; and

(5)          agreed that a local referendum be arranged in the Highams Park Neighbourhood Area on the referendum version as soon as reasonably practicable.

 

12.

TACKLING HOMELESSNESS - PROPERTY ACQUISITION PARTNERSHIPS: REVIEW AND FUTURE ACTIONS pdf icon PDF 445 KB

Additional documents:

Decision:

Minutes:

Councillor Mitchell introduced the report and in doing so, pointed to the importance of the report as it was being considered by Cabinet on World Homelessness Day.  She went on to say that homelessness costed the Council £3.6 million in the year 2019-20 and that the partnership would give families in the borough a good quality and stable home. 

 

Cabinet:

(1)          noted the progress on the three partnerships entered to date, set out at paragraphs 3.3 to 3.5 of the report;

(2)          noted the progress made on investigating the market for  potential partnerships and the proposal to carry out evaluation exercise of proposals brought forward by potential partners in order for the Council to enter into at least one additional partnership through the award of contracts with a value of more than £1m as set out paragraph 3.6 of the report;

(3)          delegated authority to the Lead Member for Economic Growth and Housing Development in consultation with the Director of Housing  to enter into further partnerships in order to reduce homelessness costs; and

(4)          noted the financial savings achieved through these partnerships and the overall level of further savings required to reduce the deficit on the homelessness budget as set out at paragraph 7.1 of the report.

 

 

 

13.

AWARD OF CONTRACT FOR AGENCY WORKERS pdf icon PDF 358 KB

Additional documents:

Decision:

Cabinet:

(1)          note the reduction in the use of agency workers and the action that will be taken to maintain this.

(2)         award using Lot 1 of the YPO HR Services and Solutions 569 Framework a contract to Matrix-SCM for the provision of agency workers until 31st January 2023  ...  view the full decision text for item 13.

Minutes:

The Leader introduced the report. 

 

Cabinet:

(1)          note the reduction in the use of agency workers and the action that will be taken to maintain this.

(2)         award using Lot 1 of the YPO HR Services and Solutions 569 Framework a contract to Matrix-SCM for the provision of agency workers until 31st January 2023 with the enhancements set out in this report and an option to extend for a further 2 years at the end of the initial term.

 

14.

JUNIPER HOUSE REDEVELOPMENT - AWARD OF CONSTRUCTION CONTRACT pdf icon PDF 335 KB

Additional documents:

Decision:

Cabinet:

 

(1)  noted that an enhanced scheme for the redevelopment of Juniper House, which will deliver 91 new homes, 50 percent of which will be affordable, a nursery and commercial space has obtained planning permission;

(2)  noted that the Council was successful in securing GLA grant of £2.984 million under  ...  view the full decision text for item 14.

Minutes:

Councillor Mitchell introduced the report and, in doing so, pointed out that the redevelopment would not be possible without the Mayor of London’s Better Investment Fund contribution. 

 

The Leader, on behalf of Cabinet, gave thanks to the Mayor of London. 

 

Cabinet:

 

(1)  noted that an enhanced scheme for the redevelopment of Juniper House, which will deliver 91 new homes, 50 percent of which will be affordable, a nursery and commercial space has obtained planning permission;

(2)  noted that the Council was successful in securing GLA grant of £2.984 million under the Building Council Homes for Londoners programme for the Juniper House scheme.

(3)  approved the award of the Stage Two (Construction) contract for the Design & Build (D&B) of the scheme to Hill Partnerships Ltd for the sum of £30.1 million and delegate to the Commercial Director – Property and Delivery, in consultation with the Director of Governance and Law, the ability to enter into the necessary legal agreements.

(4)  approved additional expenditure of £25.3 million, which together with the previous approval of £4.8 million at Stage One, will bring the total approval to £30.1 million. This will enable the cost of the contract with Hill Partnerships Ltd for the two-stage D&B of the scheme to be met;

(5)  approved additional expenditure of £6.2 million to meet the Council’s client-side development costs necessary to progress the scheme to completion.  Approval of this sum, together with the previous approved expenditure of £1.4 million, will bring the total approval for client-side development costs to £7.6 million;

(6)  noted that the total additional approval being sought (paragraphs 2.1.4 and 2.1.5 of the report refers) is £31.5 million and, along with previous approvals of £6.2 million, brings the total D&B budget for the enhanced scheme to £37.7 million; and

 

(7)  noted that the scheme was independently financially appraised by GL Hearn (included in exempt Appendix D to the report) and that this appraisal indicated that this scheme can be delivered on a breakeven basis and realise a land receipt to the Council of £2.9 million, along with £0.6 million to cover previously expended staff relocation costs.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

The alternatives to not awarding the Stage Two contract would be to either abandon the project altogether or seek to deliver the original reduced scheme of 68 homes. The former will result in significant abortive costs and reputational damage to the Council. The latter will render the scheme unviable and will not be supported by statutory consultees.

 

 

15.

SOUTH GROVE SITE C - LOAN DRAWDOWN AND LAND DISPOSAL TO SIXTY BRICKS LTD. pdf icon PDF 281 KB

Additional documents:

Decision:

Cabinet:

 

(1)          agreed to a new capital budget of £11.606m in the Housing Revenue Account (HRA) capital programme funded by GLA grant, sales of shared ownership property, borrowing and other housing capital resources to fund the affordable housing to be built for the HRA;

(2)          agreed to new capital budgets  ...  view the full decision text for item 15.

Minutes:

Councillor Mitchell introduced the report and, in doing so, confirmed that investment in housing was much needed in that area.  She gave thanks to the Mayor of London for his investment into a better quality housing stock in London. 

 

The Leader thanked all involved for their hard work. 

 

It was noted that the ward affected by the proposals was Markhouse and not Hoe Street as stated in the main report. 

 

Cabinet:

 

(1)          agreed to a new capital budget of £11.606m in the Housing Revenue Account (HRA) capital programme funded by GLA grant, sales of shared ownership property, borrowing and other housing capital resources to fund the affordable housing to be built for the HRA;

(2)          agreed to new capital budgets in the general fund of £11.152m and £4.779m to fund the loans and equity investment respectively in Sixty Bricks Ltd; the loans to be funded by borrowing and the equity investment to be funded from general fund reserves and/or capital receipts;

(3)          agreed that the Council make a loan available to Sixty Bricks Ltd of up to £11.152m on the basis of a loan agreement (as summarised in Appendix E of the report), and the financial appraisal is at Appendix B of the report, for the Brunner Road, Site C project, with the final terms of the loan to be delegated to the Strategic Director of Finance and Governance in consultation with the interim Commercial Director of Housing Delivery;

 

(4)          agreed that the Council makes an equity investment in Sixty Bricks Ltd. of up to £4.779m;

 

(5)          agreed that the Council enters into a development agreement with Sixty Bricks Ltd. Terms and conditions of this agreement to be agreed between the London Borough of Waltham Forest and Sixty Bricks legal representatives;

 

(6)          agreed in principle that, subject to planning permission, the Council will enter into a long lease for the land outlined on the plans attached at appendix A to the report to Sixty Bricks Ltd who will develop the Brunner Road, Site C site as set out in the report with the final terms of the lease to be delegated to the Director of Property and Asset Management in consultation with the interim Commercial Director of Housing Delivery and the Strategic Director of Finance and Governance.

 

(7)          noted that the development will require the leasehold transfer of land valued as shown in Appendix B to the report currently in the General Fund to Sixty Bricks Ltd, in accordance with regulations governing General Fund land disposals, under the delegated powers recommended for approval.

 

 

16.

MENTAL HEALTH AWARENESS

Minutes:

Councillor Asghar stated that she, Councillor Williams and Councillor Flowers attended the Mental Health Awareness Charter launch where young people led on the work and talked about different factors that affected them.  She also explained that the charter brought together links with schools, local services and professionals. 

 

Councillor Asghar then went on to say that some of the pledges had been re-worded to make them more child-friendly and age appropriate.  She went on to thank the young people involved for their hard work.

17.

EAST 17 - CHARITY SINGLE

Minutes:

Rhona Cadenhead – Strategic Director for Corporate Development stated that, Tony Mortimer, who wrote many of the pop group – East 17’s songs had been working with relevant officers in the music section to produce a new Christmas version of the East 17’s song – Stay Another Day.  She added that the launch would be on the One Show, the date to be confirmed.  Ms Cadenhead then explained that the proceeds would go to a mental health charity of Tony Mortimer’s choice.