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Agenda and minutes

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Contact: Democratic Services  Tel: 0208 496 4328 Email:  DemocraticServices@walthamforest.gov.uk

Items
No. Item

12.

WELCOME, INTRODUCTION AND GUIDELINES

Minutes:

The Acting-Chair welcomed all those present to the meeting and asked for introductions to be made.

13.

APOLOGIES FOR ABSENCE AND SUBSTITUTE MEMBERS

Minutes:

Apologies for absence were received from Shameen Highfield, Martine Foley and Sandra DaCosta.

14.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 85 KB

To approve the minutes of the meeting held on 11 June 2018.

Additional documents:

Minutes:

The minutes of the meeting held on 11 June 2018 were agreed as a correct record and signed by the Chair, subject to the following amendments:

 

i)                 Page 9, attendance; in the list of attendees substitute the name ‘Shameen’ for the name ‘Shameem’ and substitute the word ‘Youth’ for the word ‘Young’.

ii)               Page 10, item 4 – YIAG Report; in the second line delete ‘safer Neighbourhood’ and insert ‘Safer Neighbourhoods’.

iii)              Page 13, item 7 – Appointment of Board; in the YIAG entry in the list of Board members delete the word ‘Young’ and insert the word ‘Youth’.

15.

YIAG REPORT

Minutes:

Representatives from the YIAG provided an update on the work they had undertaken since the last Safer Neighbourhoods Board on 11 June 2018.  The update is appended to these minutes.

 

Councillor Roy Berg congratulated the YIAG representatives on winning the Young Advisors charity award for Best Community Project for their work with the Council, police and community in Waltham Forest.  These comments were endorsed by Councillor Vicky te Velde who referred to the mental health workshops delivered to five schools and asked how the schools were chosen, if this work tied in with other strategies being implemented in the borough and if the YIAG planned to carry out similar work in other schools and link the work to exclusion rates and anti-social behaviour.  She also asked if the YIAG were considering working with older people, as well as younger people, with a view to looking at some of the intergenerational issues, particularly when looking at related to reducing the perception of crime in Waltham Forest.  Jane Brueseke responded by saying that the mental health project had been short-term, finishing in July, and that the offer of delivering the peer workshops had been offered to all secondary schools in the borough of which five had taken up the offer, with one or two more doing so subsequently.  She said that the peer workshops were one part of the project which had been undertaken working with Public Health and the Clinical Commissioning Group and that a final report on the project providing feedback was being produced by Public Health and that when this report was ready it could be shared with the SNB.  Jane Brueseke went on to inform the SNB that although the year-long project which had been funded by the Anna Freud Centre had officially finished at the end of July, Public Health had committed to carry on with more funding so that accredited Youth Mental Health Ambassadors could continue with some work in other schools and do some other work under that banner.  She said that the amount of extra funding and the precise nature of the project continuation were unclear at the moment but that she had a meeting with a Public Health strategist in the near future to discuss the relevant details.

 

Jane Brueseke continued by saying that in regard to the YIAG working with older people this came down to the funding, capacity and the remit of the YIAG.  She said that the remit of the YIAG was primarily youth empowerment and that although the YIAG had done inter-generational work in the past, such as with older people in the borough in relation to the Caribbean Black History Month.  However, in regard to inter-generational work on issues such as the perceptions of crime nothing was currently planned and in order for such work to be carried out funding would need to be made available as well as the there being capacity in the YIAG to carry it out.

 

The Chair said that he had read about  ...  view the full minutes text for item 15.

16.

POLICE REPORT

Minutes:

Richard Tucker, the Borough Commander, commenced the police report by saying that focus in recent months had been the transition in regard to the merging of the police services in the boroughs of Waltham Forest and Newham to create one police team under the title of ‘BCU’ which would cover both boroughs.  He said that senior police officers had been working hard to get the police force’s five strands of operation working effectively in preparation for the ‘go-live’ date of 17 October.  The priorities for the new police team, which were based on the Metropolitan Police control strategy, included reduction of both the number of incidents of young people who lose their lives due to crime related incidents and serious youth violence in both boroughs, along with concentrating on violence against women and girls and on serious crime involving burglary and motor vehicles.  He then said that increasing criminal justice outcomes in relation to all these areas was also a priority.  Richard Tucker stressed that underpinning these priorities was the way in which the police responded to the number of vulnerable people that the police had to deal with.  He said that he continually felt the need express the wider mission that the Metropolitan Police had at this time.  He said that between both boroughs dealing with mental health and missing people was as big a challenge as was serious youth violence.   He said that these were very significant issues and were very resource intensive for instance when vulnerable people went missing and who may be taking their own lives or harming themselves.  He said that this produced additional challenges for him and his senior team as when the BCU went live 224 officers would be lost over the next year or so as a consequence of the re-organisation unless there was a significant funding change with funds being injected into the police service.  However, the way he had modelled the team across both boroughs was on demand and risk placed on individuals and he was confident that the service could be delivered, but that it was not without its challenges.

 

Referring to serious youth violence, Richard Tucker said that there was a period when he first took over both boroughs when a number of murders occurred across both boroughs which was shocking.  He said that this type of crime particularly impacted on young people, especially those on their way to or from school, and caused concern amongst parents of young people going to school.  At the moment he was still very much in an operation frame of mind around confronting people who would harm the community in which we lived and worked in.  Although there number were few in relation to the population but the effects of their crimes were significant.  He said that consequently, at his behest, there had been a significant increase in the number of stop and searches carried out by the police and that this had resulted in a decrease in associated violent crime rates,  ...  view the full minutes text for item 16.

17.

ELECTION OF EXECUTIVE BOARD MEMBERS

Minutes:

The Acting-Chair said that much work had been carried out relating to the appointment of the Board and also to agree upon the process for the election of executive board members and in this regard he thanked Anthony Jackson, Chris Benson, Suzanne Elwick, Alastair Macorkindale, Fiona Martin, Amanda Wheate and Catherine Mears for their work.  The Acting-Chair then asked for nominations for the position of Chair.  Fiona Martin was proposed and seconded for the position of Chair and was duly elected at which point she took over the chairing of the meeting.

 

FIONA MARTIN IN THE CHAIR

 

The Chair asked for nominations for the position of Vice-Chair and Amanda Wheate was proposed and seconded and was duly elected.  The Chair then asked for nominations for the position of Secretary and Catherine Mears was proposed and seconded and was duly elected.

18.

PROJECT FUNDING APPLICATIONS - UPDATE

Minutes:

The Chair, Fiona Martin, gave a presentation to update the Board on work carried out on behalf of the Board by Amanda Wheate, Cathy Mears and herself in regard to MOPAC funding applications.  She said that an open application process had been used and that emails inviting applications had been sent to a variety of local organisations, the three local MPs, senior police officers, dedicated ward officers, school officers and members of the Safer Neighbourhood Board, and that in addition to this, Stella Creasy MP had sent the application form to her contacts and promoted the process in her weekly newsletter.

 

The Board noted that to be eligible projects had to either ‘prevent crimes or reduce crimes’ or ‘deliver community engagement’, or achieve both of these.

 

Fiona Martin continued by saying that 16 applications had been received from a broad selection of organisations covering the entire borough, but added that two of the applications had been rejected as they were incomplete.  She then said that the total amount of funding requested in the applications which were eligible was £104,159 but that the budget available was £29,450.

 

Fiona Martin concluded by informing the Board that of the project applications received, five were supported by the Board, and she said that these, along with the submitting organisation, were:

 

1.     Boxing Diversion Project (East London Boxing Academy)

2.     COG – The Link (Higham Hill Hub CIC/Pinpoint CIC)

3.     Tackling Youth Crime through Educational Theatre (Leyton College Sixth Form)

4.     Development of Neighbourhood Watch across the Borough (MPS – Waltham Forest Safer Neighbourhoods)

5.     Let’s Talk with Young People (YIAG)

 

but that there were a few things that needed to be checked before the selected applications were submitted to MOPAC.

 

Councillor Shabana Dhedhi stated that she had drawn the ‘Tackling Youth Crime through Educational Theatre’ project to the attention of the Head Teacher of Leyton Sixth Form College as she believed that the College could roll it out to schools as a means of educating pupils about female genital mutilation and sexual violence against women.  She was therefore pleased to see that the College had pursued the matter and had applied for funding.

 

The Board agreed that the five project applications referred to by the Chair in her presentation, as detailed above, be recommended to MOPAC for funding approval.

 

The Chair thanked Amanda Wheate, Catherine Mears and Alastair Macorkindale for their work on this matter.

19.

SAFETYNET FORWARD PROGRAMME pdf icon PDF 75 KB

Minutes:

Alastair Macorkindale, Head of Community Safety, introduced the item by saying that the purpose of submitting the SafetyNet Forward Plan to the SNB was in order to obtain a community view on key aspects of work which the SafetyNet Board was considering.  He said that SafetyNet was the statutory crime and disorder reduction community safety partnership in Waltham Forest, which was chaired by Richard Tucker, the Borough Commander, and it was attended by all of the key chief officers from the appropriate public sector services, representatives of Victim Support and a standing place at the table for a representative of the SNB. He said that it was intended that a cyclical process be established whereby key reports were submitted to the SNB before they were considered by SafetyNet so that the SNB’s views could be represented at SafetyNet.  He said that due to the amount and nature of business on this evening’s agenda it had been decided not to include for discussion the main priority themed report which was due to be considered by SafetyNet at its meeting next week but he was happy to circulate the report to the SNB either later in the evening or the following day.  He said that the report in question was an update to the SafetyNet Board on the work that was being undertaken to tackle domestic abuse and contained information about new projects and new ways of working that had been adopted over the last three months.

 

He said that SafetyNet met quarterly and was presented with a performance report every quarter at its meetings, and in addition to this it was also presented with a specific themed report.  As he had previously mentioned, the next such report which was due to be considered focussed on violence against women and girls and In particular domestic abuse.  He then informed the SNB that the subsequent report, which he was proposing to submit to the SNB, would relate to discussions which had been going on throughout the year as to how issues relating to gangs were being dealt with and responded to and how challenges were being tackled and action implemented.

 

In response to a question Alastair Macorkindale said that the SafetyNet items would be submitted to all SNB members by way of inclusion in the agenda for SNB meetings.  In response a further question from the Chair he clarified that in view of the scheduling of the meetings of the SNB and SafetyNet the key reports would be produced in time for inclusion in the SNB agenda prior to inclusion in the SafetyNet agenda and that it would be for the SNB representative on SafetyNet to relay the views of the SNB on specific reports or matters.  He said it would be useful to have a discussion with the Chair and other appropriate representatives of the SNB as to what and how the SNB fed into the SafetyNet executive.

20.

FUTURE DATES OF MEETINGS

To note the forthcoming SNB meeting dates which were formally agreed by Full Council on 24 May 2018:

 

26 November 2018

25 February 2019

Minutes:

The Board noted the forthcoming SNB meeting dates which were formally agreed by Full Council at its meeting on 24 May 2018.

21.

ANY OTHER BUSINESS

21a

Ward Panel Meetings

Minutes:

Amanda Wheate said that since the last SNB meeting both she and Fiona Martin had attended as many Ward Panel meetings as they could and she expressed concern that a lot of attendees appeared to be unaware of the existence or work of the Safer Neighbourhoods Board which she found very dis-heartening.  She continued by impressed upon Board members that they should be promoting the SNB when appropriate, such as when speaking to Chairs of Ward Panels, and making efforts to increase the membership of the SNB.  She went on to say that she and the Chair would like assistance in compiling a database of Ward Panel Chairs’ contact details.  Alastair Macorkindale undertook to task a member of his staff, in partnership with Chief Inspector Matt Casey, to research who the key people were on ward panels and produce a document containing the details of Ward Panel Chairs and other key contacts in the borough.  Chris Benson, MOPAC representative, asked that Neighbourhood Watches be included as well on the basis that the information was available.

 

21b

Communication Network

Minutes:

The Chair referred to past problems with effective communication and consequently asked those present to provide their email and telephone contact details to facilitate future communication outside of the Board meetings, such as sending reminders of when ward panel meetings were due to take place, and she also said that it might be useful for a WhatsApp group be set up.  The Chair undertook to coordinate the formulation of a contacts list which she would share with Board members and take any other relevant associated action.

 

21c

Vote of Thanks

Minutes:

Chris Benson, MOPAC representative, proposed a vote of thanks to Philip Dundon for his work whist fulfilling the role of Acting-Chair.  Members of the Board endorsed Chris Benson’s comments.

 

22.

SNB Membership/Composition

Minutes:

Councillor Dhedhi asked how the Board membership was derived and elected and how the applications for Board membership were circulated and publicised.  The Chair stated that those Board members present at the meeting had applied earlier in the year their applications were vetted at the time by MOPAC and the Acting-Chair.

 

Chris Benson stated that the situation that was faced earlier in the year was that a new Board needed to be established and that the first part of this process had been to obtain bone-fide nominations from ward panels.  Chris Benson continued by saying that the re-establishing the Board was a step-by-step process and the first step had been the appointment of the nominees of ward panels and now it was for the SNB to attract more new members.

 

Philip Dundon said that applications had been received before the last meeting of the Board and that they had been reviewed by himself, the Council and MOPAC.  He went on to say that at the last Board meeting he had proposed that the applications be accepted en-masse and consequently the appointment of the current Board members had been agreed and taken place at the SNB meeting held on 11 June 2018.

 

The Chair concluded by saying that it was now a case of trying to increase the membership of the SNB and having more ward panel chairs in attendance at SNB meetings.

 

Cathy Mears suggested that the Councillors present to go to their own ward panels and encourage attendees to come to the SNB meetings.