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Agenda, decisions and minutes

Venue: Council Chamber - Waltham Forest Town Hall. View directions

Contact: Perminder Purewal, Democratic Services Officer  020 8496 4537 | Email: perminder.purewal@walthamforest.gov.uk

Items
No. Item

10.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillors Clare Coghill, Jenny Gray, Nick Halebi, Andrew Hemsted, Tim James, Johar Khan, Sheree Rackham and Alan Siggers.

 

11.

DECLARATIONS OF INTEREST

Members are required to declare any pecuniary or non-pecuniary interests they or their spouse/partner may have in any matter which is to be considered at this meeting. Interests are defined on the inside cover of this agenda.

Minutes:

Cllr Naheed Asghar declared a pecuniary interest in Item 8 - Motion on Private Rented Lettings as her spouse owns a lettings agency and as a consequence withdrew from the meeting room and took no part in the debate or vote.

 

12.

MINUTES OF THE COUNCIL MEETING HELD ON 21 MAY 2015 pdf icon PDF 86 KB

To approve the minutes of the Annual Council Meeting held on 21 May 2015.

 

Additional documents:

Minutes:

Council noted the following amendments:

                   

a)    Minute 6:  Appointment to Committees and Council Bodies 2015/16 has been changed to reflect that the Council agreed that the Mayor receive a Special Responsibility Allowance not a Civic Allowance.

 

b)    Minute 8 (Appendix D): The dates of the Jewish holidays should be:

a.    Eve of Rosh Hashanah: Sunday, 13 September

b.    Monday, 14 September - Rosh Hashanah Day I

c.    Tuesday, 15 September - Rosh Hashanah Day II

d.    Sunday, 13 December - Hanukkah - 8th last candle

 

13.

ANNOUNCEMENTS FROM THE MAYOR, COUNCIL LEADER, CABINET MEMBERS AND CHIEF EXECUTIVE

Minutes:

The Mayor made announcements relating to:

a)    The Mayor’s Charity Event

b)    Remembering Srebrenica – event on Saturday, 11th July

c)    Council Ifthar and other Council Events

14.

PUBLIC STATEMENTS

Minutes:

There were no public statements.

15.

EXECUTIVE REPORTS TO COUNCIL

15a

Report from the Housing Portfolio Lead

Minutes:

The Council noted the report from the Housing Portfolio Lead.

15b

Report from the Health and Wellbeing Portfolio Lead

Minutes:

The Council noted the report from the Health and Wellbeing Portfolio Lead.

 

16.

MEMBERS' QUESTIONS

Minutes:

The Council noted the two questions put to Portfolio Holders and the written replies given in accordance with Council Procedure Rule 12.  The questions and answers are set out in the Appendix to these minutes.

 

The Council also noted the supplementary question in relation to Question 2 the Mayor stated that Cllr Coghill, Portfolio Lead Member for Growth and High Streets would respond to Councillor Moss with the information he requested.

17.

PRIVATE RENTED LETTINGS

Notice of the above Motion was given in accordance with Council Procedure Rule 13.

 

Councillor Sally Littlejohn will move;

Councillor Jacob Edwards will second

           

This Council Notes

  1. The number of households renting privately in the borough has increased from 15,500 to 26,100 between 2001 and 2011[1]
  2. In 2012 a  ...  view the full agenda text for item 17.

Decision:

The Council Noted

  1. The number of households renting privately in the borough has increased from 15,500 to 26,100 between 2001 and 2011[1]
  2. In 2012 a total of 31,810 privately rented properties were identified in the area and estimated that the PRS now makes up 32% of borough’s housing stock/residential  ...  view the full decision text for item 17.

Minutes:

The following Motion was adopted:

 

It was moved by Councillor S. Littlejohn and seconded by Councillor J. Edwards:-

 

The Council Noted

a)    The number of households renting privately in the borough has increased from 15,500 to 26,100 between 2001 and 2011[1]

b)    In 2012 a total of 31,810 privately rented properties were identified in the area and estimated that the PRS now makes up 32% of borough’s housing stock/residential dwellings.[2]

c)    With approximately 66% of all tenancies being arranged through the letting market[3]

d)    The average letting agent fee is £355 in England and Wales[4]

e)    The average costs of moving into private rented accommodation are around £2000 in London[5]

f)     One in four people have been charged what they felt were unfair letting agency fees[6]

This Council Believed

a)    High letting agency fees place an unfair burden on prospective renters who are unable to plan for unpredictable and arbitrary costs

b)    That as the private rented sector grows and the use of Letting Agencies increase it is vital to improve the security and conditions for the increasing number of tenants in Waltham Forest

c)    A lack of transparency allows Letting Agencies to double charge landlords and tenants for the same service

d)    That some agents in the letting market charge high fees, which do not reflect the service they provide, simply because they can

This Council Resolved

a)    To require letting agents to undertake comprehensive publication of their fees and charges

b)    To utilise powers granted in the 2015 Consumer Rights Act that allow the imposition of sanctions following non-publication of fees

c)    To call on the government to introduce primary legislation that will end upfront fees paid by tenants to letting agents

 

It was then moved by Councillor J. Moss and seconded by Councillor J. Hemsted that the motion be amended as follows:-

Amend Resolution 3 to read:

To congratulate the previous Conservative led Government on passing the 2015 Consumer Rights Act allowing the Council to take these steps and to call on the current government to introduce primary legislation that will end upfront fees paid by tenants to letting agents.

 

As a result of voting the Mayor declared the amendment in the names of Councillors J. Moss and J. Hemsted lost.

The original motion was thereupon put to the vote and CARRIED unanimously.



[1] ONS Census Data, 2011

[2] Strategic Housing Market Assessment, 2012

[3] Which? Renting roulette, Consumer experience of the lettings market, November 2012

[4] YouGov Survey, 2012

[5] Resolution Foundation, Renting in the Dark, 2011

[6] YouGov Survey for Shelter, December 2011

18.

ANNUAL TREASURY MANAGEMENT REVIEW 2014-15 pdf icon PDF 139 KB

Council is asked to agree the Annual Treasury Management report 2014/15.

 

Additional documents:

Decision:

The Council agreed the Annual Treasury Management report 2014/15.

 

Minutes:

It was moved by Councillor P. Douglas and seconded by Councillor J. Edwards and RESOLVED unanimously

 

That the Council agreed the Annual Treasury Management report 2014/15.

 

19.

AMENDMENT TO THE CONSTITUTION - EMPLOYMENT PROCEDURE RULES pdf icon PDF 79 KB

Council is requested to adopt the amended Employment Rules.

Additional documents:

Decision:

The Council:

(a)       adopted the amended Employment Procedure Rules as set out in Appendix A of the report.

(b)       agreed the establishment of an Independent Panel as an advisory committee of the Council with the terms of reference set out in Appendix B of the report;

(c)        delegated to the  ...  view the full decision text for item 19.

Minutes:

It was moved by Councillor P. Douglas and seconded by Councillor J. Edwards and RESOLVED unanimously

 

That the Council:

a)        adopt the amended Employment Procedure Rules as set out in Appendix A of the report.

b)        agree the establishment of an Independent Panel as an advisory committee of the Council with the terms of reference set out in Appendix B of the report;

c)         delegate to the Chief Operating Officer (or her nominee) the authority to make arrangements for the appointment of independent panel members and to appoint those members and to amend any HR policies as appropriate to reflect these changes and to provide training to the new independent panel members

d)        amend the Members Allowance Scheme so that independent panel members are paid at the same rate as the current independent member appointed for the purposes of the Code of Conduct

 

20.

REVISED TERMS OF REFERENCE FOR PLANNING COMMITTEE pdf icon PDF 61 KB

Council is asked to adopt the revised Terms of Reference for the Planning Committee.

Additional documents:

Decision:

The Counciladopted the revised Terms of Reference for the Planning Committee at Appendix 1 of the report.

 

 

Minutes:

It was moved by Councillor P. Douglas and seconded by Councillor J. Edwards and RESOLVED unanimously.

 

That the Council adopt the revised Terms of Reference for the Planning Committee at Appendix 1 of the report.

 

 

21.

AUDIT AND GOVERNANCE ANNUAL REPORT pdf icon PDF 69 KB

Council is asked to approve the Audit and Governance Annual Report 2014/15.

Decision:

The Council noted the Audit and Governance Committee’s 2014/15 Annual Report.

 

Minutes:

It was moved by Councillor P. Douglas and seconded by Councillor J. Edwards and RESOLVED unanimously.

 

That the Council notethe Audit and Governance Committee’s 2014/15 Annual Report.

 

22.

APPOINTMENTS

Details of appointments to be made will be set out in the Order Paper for the meeting.

Decision:

The Council agreed the following appointments:

 

Other Committees and Outside bodies

 

Mobility Forum

Cllr Paul Braham be appointed to replace Cllr Alan Siggers 

 

Transport Liaison Consultative Group

Cllr Paul Braham be appointed to replace Cllr Alan Siggers 

Cllr Shameem Highfield be appointed to replace Cllr Marie Pye

 

Waltham Forest Race  ...  view the full decision text for item 22.

Minutes:

The Council agreed the following appointments:

 

Other Committees and Outside bodies

 

Mobility Forum

Cllr Paul Braham be appointed to replace Cllr Alan Siggers 

 

Transport Liaison Consultative Group

Cllr Paul Braham be appointed to replace Cllr Alan Siggers 

Cllr Shameem Highfield be appointed to replace Cllr Marie Pye

 

Waltham Forest Race Equality Council: Management Board

Cllr Peter Herrington be appointed to replace Cllr Bernadette Mill

 

Waltham Forest Race Equality Council: Executive Committee

Cllr Peter Herrington be appointed to replace Cllr Bernadette Mill