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Agenda, decisions and minutes

Venue: Council Chamber - Waltham Forest Town Hall. View directions

Contact: Anthony Jackson, Democratic Services Officer  020 8496 4328 Email: anthony.jackson@walthamforest.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Councillors Mitchell and Limbajee.

 

2.

DECLARATIONS OF INTEREST

Members are required to declare any pecuniary or non-pecuniary interests they or their spouse/partner may have in any matter which is to be considered at this meeting. Interests are defined on the inside cover of this agenda.

Minutes:

No declarations of interest were made. 

3.

MINUTES OF CABINET pdf icon PDF 340 KB

Minutes:

The minutes of the previous meeting, held on 7 November, were approved and signed by the Chair as a correct record.

4.

FINANCIAL MONITORING: MONTH 7 (OCTOBER) pdf icon PDF 949 KB

Additional documents:

Decision:

Cabinet:

(1)          agreed that Strategic / Executive / Service Directors will provide the Director of Financial Services with plans on how the pressures identified will be mitigated, in line with financial ground rules agreed by Cabinet in Month 2 budget monitoring report;

(2)          agreed a budget allocation of £120,000 to  ...  view the full decision text for item 4.

Minutes:

The Leader introduced the report and, in doing so, referred to significant budget challenges which included large sums of money being removed from the Council’s budget since 2010.  She also referred to challenges for the future despite increases in Council Tax.  The Leader said that the Council was in a healthy position to produce a balanced budget and thanked relevant officers for their hard work. 

 

Decision

 

Cabinet:

(1)          agreed that Strategic / Executive / Service Directors will provide the Director of Financial Services with plans on how the pressures identified will be mitigated, in line with financial ground rules agreed by Cabinet in Month 2 budget monitoring report;

(2)          agreed a budget allocation of £120,000 to fund the digitisation of the Council’s archive held at Lockwood Way.  This would release the property to be rented on a commercial basis which would repay this investment and then contribute towards the MTFS efficiency target.  This will be funded from the BSR Investment Fund;

(3)          agreed a budget allocation of £175,000 to fund the implementation of Power BI software to improve the production of performance information by the Business Intelligence Team.  This will be funded from the BSR Investment Fund;

(4)          noted that the anticipated outturn at month 7, will be in line with budget following the MTFS refresh (as reported to Cabinet in September 2019), service mitigation / plans provided (agreed in (1) above), and the potential use of corporate resources to maintain a balanced position at year-end;

(5)          agreed the restricted use of contingency budgets for new initiatives for the remainder of this year with the remaining contingency budget being used to manage directorate pressures; and

(6)          noted the capital financial position at month 7, as detailed in Appendix 2 of the report.

 

 

 

5.

WALTHAM FOREST INTEGRATED HEALTH AND CARE STRATEGY pdf icon PDF 465 KB

Additional documents:

Decision:

Cabinet agreed the Waltham Forest Integrated Health and Care Strategy and noted the positive impact it will have on residents.

 

OPTIONS & ALTERNATIVES CONSIDERED

The Waltham Forest Integrated Health and Care Strategy is aligned to the requirements of the NHS Long Term Plan.

 

 

Minutes:

Councillor Asghar introduced the report and, in doing so, stated that the report detailed a difficult and risky approach however confirmed that it was opportunity to develop services, including those hospitals.  She said that current problems faced were those with complex needs versus those who were able to care for themselves.  Councillor Asghar went on to say that well developed models of care that supported different people with different needs were required across the care system and public services.  She thanked partners, including the Clinical Commissioning Group (CCG) and North East London Foundation Trust (NELFT) for their involvement and hard work.  Councillor Asghar also gave thanks to Linzi Roberts-Egan who gave the project a good steer before she left the Council.  She also thanked Mark Lobban – Director of Integrated Commissioning and Heather Flinders – Strategic Director for Families and the work of their teams. 

 

Councillor Williams said that the Strategy had a focus on prevention and health and referred to the importance of ensuring that health was an integral part of care plans.  She explained that the Strategy would allow a single case manager and a holistic and personal care plan and that it would make a difference to residents in terms of the types and standards of care being offered. 

 

The Leader reiterated words of thanks to Mr Lobban, Ms Flinders and their respective teams and said that ensuring better coordination would have a big impact to the lives of residents.

 

Decision

 

Cabinet agreed the Waltham Forest Integrated Health and Care Strategy and noted the positive impact it will have on residents.

 

6.

WALTHAM FOREST LOCAL DEVELOPMENT SCHEME pdf icon PDF 207 KB

Additional documents:

Decision:

Cabinet endorsed the Waltham Forest Local Development Scheme (LDS) at Appendix A to the report and recommend that Full Council approves the scheme to take effect immediately.

 

OPTIONS & ALTERNATIVES CONSIDERED

The Council is legally required to produce a Local Development Scheme and to revise such as and when it considers  ...  view the full decision text for item 6.

Minutes:

Councillor Miller introduced the report and, in doing so, explained that the scheme took into account a new range of policies and ensured a property portfolio that was fit for purpose. 

 

Decision

Cabinet endorsed the Waltham Forest Local Development Scheme (LDS) at Appendix A to the report and recommend that Full Council approves the scheme to take effect immediately.

 

7.

EXCLUSION OF PRESS AND PUBLIC

Minutes:

In accordance with Section 100 (A) of the Local Government Act 1972 as amended, on the grounds that consideration of the appendices to the reports (agenda items 7 to 10) involved the disclosure of exempt information as defined in the relevant paragraph(s) of Schedule 12A of the Act, the press and the public left the room for consideration of the exempt items.

8.

APPROVAL OF DELIVERY PARTNER FOR WALTHAM FOREST TOWN HALL CAMPUS AND WILLOW HOUSE pdf icon PDF 394 KB

Additional documents:

Decision:

Cabinet:

(1)          approved the appointment of Countryside Properties (UK) LTD to be the Delivery Partner for the New Civic Building, residential buildings on Town Hall Campus site, and residential buildings on Willow House site under the terms of the London Development Panel 2 Framework and enter into a development agreement  ...  view the full decision text for item 8.

Minutes:

Councillor Miller introduced the report and, in doing so described the redevelopment as a once in a lifetime and very exciting opportunity which would be of huge benefit to the borough.  He confirmed that lots of work had gone into the project and thanked officers involved for an excellent piece of work. 

 

Decison

Cabinet:

(1)          approved the appointment of Countryside Properties (UK) LTD to be the Delivery Partner for the New Civic Building, residential buildings on Town Hall Campus site, and residential buildings on Willow House site under the terms of the London Development Panel 2 Framework and enter into a development agreement and all associated legal documents;

 

(2)          delegated authority to the Commercial Director- Property and Delivery, in consultation with the Portfolio Lead Member - Economic Growth and Housing Development, the Strategic Director Economic Growth & Housing Delivery, the Director of Finance and Governance and the Director of Governance and Law to agree the final terms and enter into the final development agreement and all associated legal agreements;

 

(3)          noted the revised Financial case as outlined in Appendix 1 to the report;

 

(4)          approved funding for enhancements to scope of work at the Town Hall as identified as part of Stage 3 (developed design) totalling £5.4 million based on the revised scope approved at Cabinet, December 2018 and the update to Cabinet in October 2019 (exempt Appendix 1 to the report);

 

(5)          approved the residual funding requirement of £7.8 million to deliver the Town Hall scheme as set out in Appendix 1 (exempt) to the report;

 

(6)          delegated authority to the Commercial Director - Property and Delivery to approve the early procurement of a windows contractor for replacement of the Town Hall window; and

 

(7)       noted Growth Scrutiny Pre-Decision recommendations and approved the officer response (Appendix 7 to the report).

 

9.

SCHOOL'S CAPITAL PROGRAMME 2019 - 2023 pdf icon PDF 281 KB

Additional documents:

Decision:

Cabinet:

(1)          approved the allocation of the available resource of £99.13 million to the Schools Capital Programme;

(2)          delegated authority to finalise this programme, within identified available financial resources to the Strategic Director of Families,in consultation with the Portfolio Lead for Children, Young People and Families and the Director  ...  view the full decision text for item 9.

Minutes:

Councillor Williams introduced the report and, in doing so, thanked all officers involved for their hard work.  She then referred to the programme at Leyton Green to bring an improved school and to improve social care.  She also mentioned proposals to provide better Special Educational Needs (SEN) support. 

The Leader referred to the fact that the London Borough of Waltham Forest had created a large number of school places when compared to other London boroughs.

 

Decision

Cabinet:

(1)          approved the allocation of the available resource of £99.13 million to the Schools Capital Programme;

(2)          delegated authority to finalise this programme, within identified available financial resources to the Strategic Director of Families,in consultation with the Portfolio Lead for Children, Young People and Families and the Director of Finance and Governance;

(3)          delegated authority to the Commercial Director – Property and Delivery, in consultation with the Portfolio Lead for Children, Young People and Families and Director of Finance and Governance to:

(a)             proceed with the procurement of projects and maintenance and improvement works included in the programme subject to Strategic Commissioning Board Approval; and

 

(b)             award contracts provided they are within the resources available in the Council’s Schools Capital programme to meet such contractual commitments;

(4)          noted the total anticipated Schools Capital Programme resources of £99.13 million that is available for projects to be delivered to the end of the financial year 2022/23 in Appendix 1 to the report; and

(5)          noted the total resource of £85.87 million currently committed against projects previously approved by Cabinet, and by delegated authority as detailed in Appendix 2 to the report.

 

10.

DELIVERING A FAMILIES & HOMES HUB, WOOD STREET pdf icon PDF 307 KB

Additional documents:

Decision:

Minutes:

Councillor Williams introduced the report describing the proposals in the report as a good approach. 

Councillor Miller stated that the proposals future proofed the Council’s services and gave thanks to Aiden McManus – Commercial Director of Property and Delivery, Stewart Murray – Strategic Director for Economic Growth and Housing Delivery, Ms Flinders and their respective teams. 

The Leader referred to the importance of considering how we use resources in challenging times and making it easy for people to use them especially should they be vulnerable. 

 

Cabinet:

(1)       approved the proposal to deliver a Families & Homes Hub on the current Wood Street Library site, part funded by an enabling residential development, noting that the Library will remain open at its current site until it relocates to a new purpose-built facility at Marlowe Road scheme in Spring 2020;

(2)          approved a Project Delivery Budget of up to £3 million to fund the project management, design, procurement and other costs required to deliver the new Families & Homes Hub and enabling oversite residential development;

 

(3)          following a full options appraisal, delegate authority to the Commercial Director – Property and Delivery, in consultation with the Strategic Director of Finance & Governance, to select the optimal procurement and delivery route for the project and to commence the procurement process; and

 

(4)          noted that this part of Walthamstow and Wood Street is changing rapidly. Master planning work is being undertaken to provide a clear framework for the regeneration of the Wood Street/Forest Road Junction and Forest Road Corridor, including the early stage proposal for a new Children’s Cultural Centre as part of the Willow House redevelopment.A number of other key sites will come forward over the next few years for intensification, development and new homes.

 

 

11.

CONTRACT AWARD FOR VOICE, UNIFIED COMMUNICATIONS AND CONTACT CENTRE TECHNOLOGY pdf icon PDF 700 KB

Additional documents:

Decision:

Cabinet awarded the contract for cloud-based voice and contact centre technology solution to Opus Business Systems Ltd for a contract period of four years, with the option for a further two year extension. The tender value for a 4 year contract is £1,493,342 subject to clarification of the Council’s  ...  view the full decision text for item 11.

Minutes:

Councillor Ali introduced the report and in doing so confirmed that the proposals would improve speed, resolution and satisfaction. 

 

Decision

Cabinet awarded the contract for cloud-based voice and contact centre technology solution to Opus Business Systems Ltd for a contract period of four years, with the option for a further two year extension. The tender value for a 4 year contract is £1,493,342 subject to clarification of the Council’s specific requirements.