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Agenda, decisions and draft minutes

Venue: Council Chamber - Waltham Forest Town Hall. View directions

Contact: Anthony Jackson, Democratic Services Officer  020 8496 4328 Email: anthony.jackson@walthamforest.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

An apology for absence was received from Councillor Paul Douglas.

2.

DECLARATIONS OF INTEREST

Members are required to declare any pecuniary or non-pecuniary interests they or their spouse/partner may have in any matter which is to be considered at this meeting. Interests are defined on the inside cover of this agenda.

Minutes:

There were no declarations of interest. 

3.

MINUTES OF CABINET pdf icon PDF 330 KB

Minutes:

The minutes of the previous meeting, held on 10 October 2019, were approved and signed by the Chair as a correct record.

4.

MANIFESTO IMPLEMENTATION UPDATE pdf icon PDF 174 KB

Additional documents:

Decision:

Minutes:

The Leader introduced the report and, in doing so, reported excellent progress against the implementation programme. 

 

Cabinet noted the delivery milestones set out in Appendix 1 of the report for implementing the pledges made in the manifesto.

 

 

5.

LIFE CHANCES A ONE YEAR REVIEW pdf icon PDF 307 KB

Additional documents:

Decision:

Cabinet:

(1)         noted the programme’s key priority areas and delivery achievements, which are underpinned by a programme-wide commitment to design and delivery in partnership;

(2)         noted the planned Programme impact and evaluation, taking into account that the benefits of the Programme are measured through long-term improvement data that will  ...  view the full decision text for item 5.

Minutes:

Councillor Williams introduced the report and, in doing so, she welcomed the new Youth Participation apprentice who would ensure that young people’s choices were at the heart of what the Council undertakes.  She went on to say that young people had helped with the delivery of the persistent absence campaign, there had been youth-led assemblies and workshops with the Young Mayor. 

Councillor Williams thanked the young people involved for their hard work, particularly the mental health champions who developed the mental health charter.  She said that she was pleased to say that the work was starting to make a real difference. 

The Leader said she was pleased to see how far we had come in terms of enabling young people.  She said the work was to be commended. 

 

Decision

Cabinet:

(1)         noted the programme’s key priority areas and delivery achievements, which are underpinned by a programme-wide commitment to design and delivery in partnership;

(2)         noted the planned Programme impact and evaluation, taking into account that the benefits of the Programme are measured through long-term improvement data that will continue to be realised as part of the programme’s legacy; and

(3)         agreed the programme’s request to undertake a review of the metrics and interventions outlined below and provide a further update to Cabinet in March 2020. This will allow strengthened programme delivery, maximising the opportunities for young residents in alignment with the development of the council’s 2030 vision and strategic priorities.

 

 

6.

VIOLENCE REDUCTION PARTNERSHIP UPDATE pdf icon PDF 529 KB

Additional documents:

Decision:

Cabinet noted the progress of work on the Violence Reduction Partnership since the July update, and the plans for the coming months.

 

OPTIONS & ALTERNATIVES CONSIDERED

We considered a council-only approach to tackling violence that was focussed on the council’s remit, rather than a partnership approach.  However, this would have severely  ...  view the full decision text for item 6.

Minutes:

Councillor Khan introduced the report and, in doing so, confirmed that he was pleased to report that significant progress had been made.  He pointed to increased partnership working with the Metropolitan Police, the targeting of anti-social behaviour in hotspot areas and partnership working with community groups. 

Councillor Khan went on to say that there were a number of highlights, including the number of mentors that had signed up to work with young people; that LBWF was the first borough to partner with LB of Hackney on the domestic abuse programme; and the 27% reduction of knife crime.  He said that the latter reduction was just a start as just on incident of knife crime was one incident too many. 

Councillor Khan also referred to the performance of the play ‘Lockdown’ which told the story of young people and violent crime.  He said that the play used different mediums to convey its message and was very powerful. 

Councillor Khan then gave thanks to Councillors Williams and Asghar for their work on violence reduction which he said cut across a number of portfolios.  He also thanked Heather Flinders – Strategic Director for Families, Michele Moloney – Strategic Director for Resident Services and Darryl Abelscroft – Head of Violence Reduction.

The leader praised the pioneering work of Life Chances and their efforts to eradicate violence from the streets. 

 

Decision

Cabinet noted the progress of work on the Violence Reduction Partnership since the July update, and the plans for the coming months.

 

7.

FINANCIAL MONITORING: MONTH 6 (SEPTEMBER) pdf icon PDF 769 KB

Additional documents:

Decision:

Cabinet:

(1)          noted the projected revenue expenditure position of a balanced budget as at month 6 as mitigating management actions are taken to reduce the increasing pressure;

(2)          noted a budget allocation of £10,000 which in addition to a GLA grant of £50,000 from the GLA will fund an options  ...  view the full decision text for item 7.

Minutes:

The Leader introduced the report. 

 

Decision

Cabinet:

(1)          noted the projected revenue expenditure position of a balanced budget as at month 6 as mitigating management actions are taken to reduce the increasing pressure;

(2)          noted a budget allocation of £10,000 which in addition to a GLA grant of £50,000 from the GLA will fund an options appraisal of Chestnuts House.  This will be funded from the BSR;

(3)          noted a budget allocation of £150,000 to fund Phase 1 of the Climate Emergency Commission.  This will mobilise the Commission, communications and campaign, engagement activities, and funding opportunities.  This will be funded from the BSR Investment Fund in 2019/20 and subject to approval, a provision in the 2020/21 MTFS; and

(4)          noted a budget allocation of £52,000 to fund the Technology Camp and Awards Programme as part of Digital month in November.  This is an industry-led tech training programme that helps young and unemployed people in Waltham Forest prepare for the world of work by training them in sought-after workplace IT and Digital skills and introducing them to leading, hiring employers.  This will be funded from the Priorities Impact Fund that was established to support Social & Physical Infrastructure schemes.

 

8.

HOUSING REVENUE ACCOUNT MEDIUM TERM FINANCIAL STRATEGY 2020/21 pdf icon PDF 357 KB

Additional documents:

Decision:

Cabinet:

 

(1)          noted the forecast for the HRA in Appendix 1 of the report;

 

(2)          agreed the revised capital programme shown in Appendix 2 of the report;

 

(3)          noted the increasing balance of retained RTB capital receipts which are subject to deadlines for spending as set out in Appendix 3  ...  view the full decision text for item 8.

Minutes:

Councillor Mitchell introduced the report and, in doing so, gave thanks to Jake Bacchus – Director of Financial Services, Jahangir Mannan – Strategic Financial Advisor and staff within the Housing Team who had dealt with exceptional challenges over the years and who had provided a great service within budget.  Councillor Mitchell said that the Council was in a good financial position which was thanks to the relevant staff and their hard work in getting LBWF to a strong financial position. 

 

Decision

Cabinet:

 

(1)          noted the forecast for the HRA in Appendix 1 of the report;

 

(2)          agreed the revised capital programme shown in Appendix 2 of the report;

 

(3)          noted the increasing balance of retained RTB capital receipts which are subject to deadlines for spending as set out in Appendix 3 of the report;

 

(4)          noted that the Director of Housing in consultation with the Portfolio Lead Members for Housing and Homelessness Prevention and Economic Growth and Housing Development, and the Director of Finance and Governance to agree an expansion of existing schemes and to enter into new schemes to utilise available RTB receipts in ways which assist in the provision of accommodation for homeless families.

 

 

9.

BUDGET REVIEW - FEES AND CHARGES 2020/21 pdf icon PDF 290 KB

Additional documents:

Decision:

Cabinet agreed the schedule of Fees and Charges as set out in Appendix 1(iii) of the report, so far as they relate to fees and charges that are not reserved for Council decision by the provisions of the Local Authorities (Functions and Responsibilities) Regulations 2000 (as amended).

 

OPTIONS & ALTERNATIVES CONSIDERED  ...  view the full decision text for item 9.

Minutes:

The Leader introduced the report.

 

Decision

Cabinet agreed the schedule of Fees and Charges as set out in Appendix 1(iii) of the report, so far as they relate to fees and charges that are not reserved for Council decision by the provisions of the Local Authorities (Functions and Responsibilities) Regulations 2000 (as amended).

 

 

10.

INVESTMENT PROPERTY PORTFOLIO POLICY UPDATE AND INVESTMENT PROPERTY PLAN pdf icon PDF 156 KB

Additional documents:

Decision:

Cabinet agreed:

(1)          the updated Investment Property Portfolio Policy for Governance and Portfolio Management as attached as Appendix 1 to the report;

(2)          the WF Investment Property Plan 2019 - 2025 attached as Appendix 2 to the report; and

(3)          that new acquisitions should target a minimum 2% return net  ...  view the full decision text for item 10.

Minutes:

The Leader introduced the report. 

 

Councillor Miller welcomed the report and, in doing so, said that the report detailed an improved and accelerated approach on how investment was managed.  He gave thanks to Huw Lewis – Director of Commercial Estate and Investment who he said had completed an immense amount of work in a very short time.  Councillor Miller also thanked Councillor Strathern who oversaw the proposals politically and brought vision and clarity. 

 

The Leader said that she was gratified that the point had been reached where we would see returns that would benefit future generations.  She said it was a great piece of work that she was delighted to see. 

 

Decision

Cabinet agreed:

(1)          the updated Investment Property Portfolio Policy for Governance and Portfolio Management as attached as Appendix 1 to the report;

(2)          the WF Investment Property Plan 2019 - 2025 attached as Appendix 2 to the report; and

(3)          that new acquisitions should target a minimum 2% return net of capital financing, management and costs associated with acquisition.

 

11.

VIREMENT OF MEARS SCHEME TO PENSION FUND pdf icon PDF 171 KB

Additional documents:

Decision:

Cabinet agreed:

(1)          to request that the Budget and Performance Scrutiny Committee review the proposals at a future date, and prior to the submission to Council in February 2019;

 

(2)          that the Council resolves that the whole or part balance of the Capital Return Allocation that it receives on the  ...  view the full decision text for item 11.

Minutes:

The Leader introduced the report.

 

Decision

Cabinet agreed:

(1)          to request that the Budget and Performance Scrutiny Committee review the proposals at a future date, and prior to the submission to Council in February 2019;

 

(2)          that the Council resolves that the whole or part balance of the Capital Return Allocation that it receives on the winding up of More Homes Waltham Forest LLP once any outstanding debt financing relating to the assets has been cleared (“the Balance of the Capital Return Allocation”) be transferred or paid to the London Borough of Waltham Forest Pension Fund (“Fund”) to help meet the London Borough of Waltham Forest (the Council) liability to the Fund as a scheme employer, subject to the caveats referred to below –

(a)          that the Local Government Pension Scheme (“LGPS”) and the Fund continue to exist in their current form;

(b)          that the Council continues to be the administering authority of the Fund within the LGPS;

(c)          that the Council continues to be a scheme employer participating in the Fund;

(d)          that the Balance of the Capital Return Allocation would only be transferred, or paid, to the Fund to help meet the Council’s liability as a scheme employer and not the liability of any other scheme employer in the Fund;

(e)          that the Balance of the Capital Return Allocation would only be transferred or paid to the Fund if, and to the extent that, at the time of the transfer or payment the Council as an individual scheme employer was in deficit on an actuarial basis consistent with the Fund’s ongoing actuarial basis used to value the liabilities of the Fund at the most recent triennial valuation prior to the transfer or payment;

(f)           that only assets equivalent to the value of the Council’s deficit at that time would be transferred or paid to the Fund. Where assets are to be transferred in specie then the Council shall agree with the committee with delegated responsibility for the Fund at that time the joint appointment of an independent valuer to value the assets on behalf of the Council as both scheme employer and administering authority; and

(g)          that the Council would be at liberty to resolve, on a subsequent occasion, that the Balance of the Capital Return Allocation should not be transferred to the Fund if the Fund actuary, or a subsequent Fund actuary, declined to take the Council’s resolution into account at future Fund valuations when calculating the Council’s deficit recovery plan.

 

 

 

12.

LOCAL COUNCIL TAX SUPPORT SCHEME 2020-21 pdf icon PDF 226 KB

Additional documents:

Decision:

Cabinet:

(1)          recommended to Full Council that the current Council Tax Support Scheme continues wherebythe maximum award available to working age people receiving support remains at 76% for the Council Tax billing year 1 April 2020 to 31 March 2021;

(2)          recommended to Full Council that the Council continues  ...  view the full decision text for item 12.

Minutes:

Councillor Ali introduced the report and, in doing so, confirmed that the proposals would provide residents with a degree of certainty in relation to their Council Tax payments. 

The Leader stated that it was proven that it was not possible to balance budgets without council tax contributions from all.

 

Decision

Cabinet:

(1)          recommended to Full Council that the current Council Tax Support Scheme continues wherebythe maximum award available to working age people receiving support remains at 76% for the Council Tax billing year 1 April 2020 to 31 March 2021;

(2)          recommended to Full Council that the Council continues with the £750,000 earmarked in reserves for a Discretionary Hardship Fund under section 13A(1)(c) of the Local Government Finance Act 1992 as amended by the Local Government Finance Act 2012, to offer additional help and support to those suffering the greatest financial hardship as defined in the Discretionary Housing Payment and  Council Tax Hardship Scheme published on the Council’s website;

(3)          noted that the remaining provisions of the Council’s scheme for 2020/21 will be as published on the Council’s website;

(4)          noted that the cost of the scheme exceeds the assumed Government funding envelope, the projected cost of the scheme will be reflected in the calculation of the council tax base for 2020/21 and will be included within the next MTFS refresh as part of the budget setting process;

(5)          noted before any significant changes to the scheme reducing or removing support could be made that a statutory consultation would need to be carried out.

 

 

 

13.

ENERGY PROCUREMENT 2020-24 pdf icon PDF 517 KB

Additional documents:

Decision:

Cabinet:

(1)          agreed that the Council enters into rolling 2+2 years (2020-22 and 2022-24) contract for the flexible purchasing of energy (gas and electricity) for the Council, Streetlighting, Schools and Housing over the 4 year period from October 2020 to September 2024 through an OJEU compliant the Flexible Gas and  ...  view the full decision text for item 13.

Minutes:

Councillor Miller introduced the report. 

 

Decision

Cabinet:

(1)          agreed that the Council enters into rolling 2+2 years (2020-22 and 2022-24) contract for the flexible purchasing of energy (gas and electricity) for the Council, Streetlighting, Schools and Housing over the 4 year period from October 2020 to September 2024through an OJEU compliant the Flexible Gas and Electricity Framework Agreement with Additional Services under Contract Reference Y18002 (Gas) Y18003 (Electricity) established by London Energy Project (LEP) and LASER, a buying consortium owned by Kent County Council; and

(2)          delegate authority to the Commercial Director for Property and Delivery in consultation with the Portfolio Lead Member for Economic Growth and Housing Development and the Director of Finance and Governance to purchase gas and electricity from Pan-LEP LASER Framework for the duration of the period 2020-24.

 

14.

REQUEST FOR APPROVAL TO GO TO TENDER - DESIGN AND PRINT SUPPLIER(S) FOR THE COUNCIL pdf icon PDF 319 KB

Additional documents:

Decision:

Cabinet:

(1)          agreed to conduct a Restricted Procedure tender (selection stage followed by invitation to tender) to select supplier(s) of design and print services; and 

(2)          delegete the decision of the approval of the contract award, expected in March 2020, to the Strategic Director of Corporate Development in consultation with  ...  view the full decision text for item 14.

Minutes:

The Leader introduced the report and, in doing so, drew attention to an error on page 447 of the agenda document pack, specifically:

 

·         in paragraph 3.12, under Lot 2 – the following words should be disregarded:

 

recommendation is to include reprographics into the print Lot to cover daily print solutions where there is a requirement to deliver at short notice, this will attract local suppliers.” and

 

·         Under paragraph 3.15, the following words should be disregarded from the final sentence:

 

including reprographics service.

 

Decision

 

Cabinet:

(1)          agreed to conduct a Restricted Procedure tender (selection stage followed by invitation to tender) to select supplier(s) of design and print services; and 

(2)          delegete the decision of the approval of the contract award, expected in March 2020, to the Strategic Director of Corporate Development in consultation with the Leader of the Council.

 

15.

AWARD OF TENDERED CONTRACT: PROVISION FOR THE SUPPLY, MAINTENANCE AND OPERATION OF CYCLE HANGARS pdf icon PDF 209 KB

Additional documents:

Decision:

Cabinet agreed to:

(1)          award the contract for the Supply, Maintenance and Operation of Cycle Hangars under Lots One, Two, Three, Five & Six to Cyclehoop Ltd. for a three-year term with an option to extend for a further period of twelve months;

(2)          award the contract for the Supply of  ...  view the full decision text for item 15.

Minutes:

Councillor Loakes introduced the report. 

 

Decision

Cabinet agreed to:

(1)          award the contract for the Supply, Maintenance and Operation of Cycle Hangars under Lots One, Two, Three, Five & Six to Cyclehoop Ltd. for a three-year term with an option to extend for a further period of twelve months;

(2)          award the contract for the Supply of Cycle Hangars under Lot Four to Falco UK Ltd. and Cyclehoop Ltd. for a three-year term with an option to extend for a further period of twelve months; and

(3)          delegate authority to the Director of Highways and Traffic Management, in consultation with the Director of Governance and Law, to finalise any outstanding contractual matters required to execute the proposed contract and other draft documents and agreements required to give effect to this decision following conclusion of this procurement’s standstill period.

 

16.

ST JAMES QUARTER: STRATEGIC DELIVERY UPDATE pdf icon PDF 446 KB

Additional documents:

Decision:

Cabinet:

(1)          noted the progress made against the key milestones presented to Cabinet in January 2019, including the appraisal of options and progress with delivery of key workstreams and sites, including the Council-owned site at 74-79 Brunner Road (referred to as Site C);

 

(2)          noted the two options available to  ...  view the full decision text for item 16.

Minutes:

Councillor Miller introduced the report.

 

Decision

Cabinet:

(1)          noted the progress made against the key milestones presented to Cabinet in January 2019, including the appraisal of options and progress with delivery of key workstreams and sites, including the Council-owned site at 74-79 Brunner Road (referred to as Site C);

 

(2)          noted the two options available to the Council to complete comprehensive regeneration in St James Quarter; and

 

(3)          delegated authority to the Strategic Director of Economic Growth and Housing Delivery in consultation with the Portfolio Holder for Economic Growth and Housing Development, the Strategic Director Finance and Governance and the Director Governance and Law to determine the preferred option for the Council to pursue, reporting further recommendations to Cabinet.

 

OPTIONS AND ALTERNATIVES CONSIDERED

The Council could make the decision to not directly intervene in the area; however, this is unlikely to realise the full potential of comprehensive regeneration and transformative change for St James Quarter in a timely manner, including in terms of the number of new and affordable homes delivered, new workspaces created, coherent public realm and development of all available land parcels. Through the assessment of the options available, it is recommended that this option is discounted and the Council looks to utilise its assets in collaboration with interested parties to bring forward the area’s regeneration.

The Council could also take a more interventionist approach, bringing forward an upfront Compulsory Purchase Order and then procure a development partner to deliver development. However, this has been discounted as the Council does not have a full scheme to pursue at this stage and this would require significant upfront expenditure to devise and there are significant risks with this route. These include upfront resource implications, justification for CPO given existing market interest, risk of challenge from interested parties and the significant potential for delay.

It is on this basis that this option has also been discounted, albeit with recognition that the Council is likely to need to bring forward CPO as a last resort to facilitate either of the preferred options set out in this paper.

 

 

17.

LAND ACQUISITION AT OSBORNE GROVE pdf icon PDF 196 KB

Additional documents:

Decision:

Cabinet:

(1)          agreed the acquisition of the remaining interests within the Osborne Grove redevelopment site for a combined capital outlay of £2.14m and to delegate the agreement of any legal documentation required to acquire such interests to the Commercial Director Property and Delivery and the Director of Law and Governance;  ...  view the full decision text for item 17.

Minutes:

Councillor Miller introduced the report.

 

Decision

Cabinet:

(1)          agreed the acquisition of the remaining interests within the Osborne Grove redevelopment site for a combined capital outlay of £2.14m and to delegate the agreement of any legal documentation required to acquire such interests to the Commercial Director Property and Delivery and the Director of Law and Governance;

(2)          delegated authority to the Commercial Director Property and Delivery in consultation with the Director of Law and Governance, Director Area Regeneration Delivery and the Commercial Director Housing Delivery for the final development delivery route together with the form of any legal documentation required to implement the development delivery route; and

(3)          delegated authority to allow final agreement on any overage to be payable to the landowners to the Director of Commercial Estate and Investment in consultation with the Commercial Director Property and Delivery and the Director of Return on Investment.