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Agenda, decisions and minutes

Venue: Council Chamber - Waltham Forest Town Hall. View directions

Contact: Anthony Jackson, Democratic Services Officer  020 8496 4328 Email: anthony.jackson@walthamforest.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Councillor Roz Flowers.

 

On behalf of Cabinet, the Leader congratulated Councillor Flowers and Councillor Lacey-Holland on the birth of their daughter.

2.

DECLARATIONS OF INTEREST

Members are required to declare any pecuniary or non-pecuniary interests they or their spouse/partner may have in any matter which is to be considered at this meeting. Interests are defined on the inside cover of this agenda.

Minutes:

No declarations of interest were made. 

3.

MINUTES OF CABINET pdf icon PDF 327 KB

Minutes:

The minutes of the previous meeting, held on 11 July 2019, were approved as a correct record and signed by the Chair, subject to item 2 – ‘Declarations of Interest’ being amended to detail Councillor Asghar as the landlord and not her spouse.

4.

THINK WORK STRATEGY AND APPRENTICESHIP PLAN 2019-2022 pdf icon PDF 532 KB

Additional documents:

Decision:

Cabinet:

(1)          approved the Think Work Strategy and Apprenticeship Plan 2019-2022 as at appendices 1 and 2 of the report; and

(2)          delegated to the Strategic Director of Economic Growth and Housing Delivery, in consultation with the Strategic Director of Finance and Governance and in accordance with Financial Regulations, authority  ...  view the full decision text for item 4.

Minutes:

Councillor Miller introduced the report and, in doing so, gave thanks to relevant officers for their hard work on the strategy.  He said that the report proposed engaging with 5,000 residents to enable them to better progress into better quality employment.  Councillor Miller explained that work on the strategy was excellent and had achieved London-wide recognition. 

 

The Leader stated that she had ben delighted to attend the Think Work Summit in October 2018 where the new approach to employment and skills was launched.  She echoed Councillor Miller’s words of thanks to relevant officers. 

 

Cabinet:

(1)          approved the Think Work Strategy and Apprenticeship Plan 2019-2022 as at appendices 1 and 2 of the report; and

(2)          delegated to the Strategic Director of Economic Growth and Housing Delivery, in consultation with the Strategic Director of Finance and Governance and in accordance with Financial Regulations, authority to submit bids, independently or jointly with the Local London Sub-regional Partnership to the European Social Fund for the resourcing of the Think Work team and programme delivery.

 

 

5.

GROWTH SCRUTINY COMMITTEE THEMED REVIEW 18-19: SMART CITIES pdf icon PDF 166 KB

Additional documents:

Decision:

Cabinet:

(1)  noted the Growth Scrutiny Committee Themed Review report;

 

(2)  agreed that the recommendations outlined in the report be adopted and taken forward as outlined in the proposed response in appendix 2 of the report.

 

OPTIONS & ALTERNATIVES CONSIDERED

The Committee has reviewed the Council’s policy and practice, and its  ...  view the full decision text for item 5.

Minutes:

Councillor Miller introduced the report and, in doing so, explained that the Growth Scrutiny Committee had used the year to consider how the Council could develop and strengthen its approach to developing Smart Cities approaches, such as encouraging greater connectivity and digital infrastructure.  He said that the Committee had been visited by some innovative speakers and thanked the Committee, particularly Councillor Edwards for their work on the report. 

 

Cabinet:

(1)  noted the Growth Scrutiny Committee Themed Review report;

 

(2)  agreed that the recommendations outlined in the report be adopted and taken forward as outlined in the proposed response in appendix 2 of the report.

 

6.

FINANCIAL MONITORING: MONTH 4 (JULY) pdf icon PDF 836 KB

Additional documents:

Decision:

Cabinet:

(1)          noted the projected revenue expenditure position of a balanced budget as at month 4 as mitigating management actions are taken to reduce the increasing pressure;

(2)          agreed the savings proposals detailed in Appendix 1 of the report;

(3)          noted the capital financial position at month 4, as detailed  ...  view the full decision text for item 6.

Minutes:

The Leader introduced the report.

 

Cabinet:

(1)          noted the projected revenue expenditure position of a balanced budget as at month 4 as mitigating management actions are taken to reduce the increasing pressure;

(2)          agreed the savings proposals detailed in Appendix 1 of the report;

(3)          noted the capital financial position at month 4, as detailed in Appendix 2 of the report;

(4)          noted a budget allocation of £185,000 to fund the development of the 2030 Strategy and £50,000 to facilitate a Citizen Assembly programme, which will both be funded from the Investment fund.  This investment will deliver an analytically robust and detailed evidence base that sets out what the borough could look like by 2030;

(5)          noted a budget allocation of £118,700 to fund a temporary new bar and venue on the EMD cinema site in Walthamstow.  This will be funded from the Investment fund and as a result of the projected receipts anticipated from the venue, it will be cost neutral; and

(6)          noted a budget allocation of £229,000 to fund the development of a full business case for the delivery of the Facilities Management Service.  This will be funded from the Investment fund.

 

7.

MEDIUM TERM FINANCIAL STRATEGY 2019/20 - 2022/23 pdf icon PDF 533 KB

Additional documents:

Decision:

Cabinet:

(1)                noted the revised assumptions contained in the MTFS at Appendix 1 of the report;

(2)                noted the potential funding gap of net £4.458 million in 2020/21 comprising the following elements:

Ø  £1.0 million in efficiencies already approved at February 2019 Cabinet

Ø  £3.5 million from one-year delay to  ...  view the full decision text for item 7.

Minutes:

The Leader introduced the report and, in doing so, gave thanks to Mr Jake Bacchus and his team for ensuring a strategy to underpin the Council’s core objectives. 

 

Mr Bacchus confirmed that there were additional sources of funding for adult social care however explained that it was not known how the additional monies would translate for LBWF as yet. 

 

Cabinet:

(1)                noted the revised assumptions contained in the MTFS at Appendix 1 of the report;

(2)                noted the potential funding gap of net £4.458 million in 2020/21 comprising the following elements:

Ø  £1.0 million in efficiencies already approved at February 2019 Cabinet

Ø  £3.5 million from one-year delay to business rates reset which can be resolved through use of reserves (see paragraph 2.1.3 of the report)

Ø  £1.0 million service pressures to be funded (see paragraph 2.1.4 of the report)

Ø  £0.4 million inflation on salaries and third-party contracts (see paragraph 2.1.5)

Ø  £0.4 million arising from a 3% general uplift on Fees and Charges

Ø  £1.5 million additional parking income surplus

(3)                noted the continuing uncertainty resulting from the potential delay of the Spending Review, Fair Funding Review and Business Rates reset and the risk of a £3.5 million gap in 2020/21 (to be resolved through use of reserves);

(4)                noted potential service pressures of c£1.0 million in 2020/21 which will be reviewed further before the 2020/21 budget is approved;

(5)                noted the c£0.4 million additional estimated inflationary costs for salary and third-party contract inflation;

(6)                noted the government’s intention to move to an alternative business rates retention funding mechanism, including 75% retention and business rates reset; all planned for implementation in April 2020 but carrying a risk of a delay by one year;

(7)                noted the assumption that faced with uncertainty around the timing of unding changes, major grants are modelled to continue on an uninflated in 2020/21;

(8)                noted that the London Business Rates pooling pilot is expected to cease in 2019/20;

(9)                delegated to the Director of Finance and Governance the authority to distribute any contingency budgets and/or reserves as per the Council’s financial ground rules approved by Cabinet in July 2019;

(10)             agreed that service controllable income budgets will be increased by 3% and that all services will review their fees and charges to achieve the full year impact in 2020/21; and

(11)             agreed that services must address any on-going problem budgets identified in the current financial year, with sustainable mittigating proposals for 2020/21 with any cabinet decisions either put through the regular financial monitoring reports or if appropriate a separate report to cabinet.

 

 

8.

ADOPTION OF ANTI-SOCIAL BEHAVIOUR (ASB) STRATEGY 2019-2024 pdf icon PDF 193 KB

Additional documents:

Decision:

Cabinet:

(1)          noted the outcome of the review of the previous ASB service offer and the development of a new strategy;

(2)          noted the outcome of the piloted approach to the resolution of ASB in hotspot areas at Appendix 1 of the report;

(3)          noted the outcome of the consultation  ...  view the full decision text for item 8.

Minutes:

Councillor Khan introduced the report and, in doing so, said that the strategy would likely have a positive impact on businesses, trade and the local economy.  He then gave thanks to Phil Connor (ASB Team Service Manager), Lisa Jones (ASB Service Delivery Manager) and David Beach (Director of Regulatory Services) for their work on the report.  In addition, he praised the work of Councillor Williams, Councillor Loakes and the Michele Moloney (Director of Neighbourhoods and Commercial Services).

 

Cabinet:

(1)          noted the outcome of the review of the previous ASB service offer and the development of a new strategy;

(2)          noted the outcome of the piloted approach to the resolution of ASB in hotspot areas at Appendix 1 of the report;

(3)          noted the outcome of the consultation regarding resident experience of ASB and the proposed strategy at Appendix 2 of the report;

(4)          agreed to the adoption of the proposed ASB Strategy at Appendix 3 of the report; and

(5)          noted the current 2019-2020 ASB operating model at Appendix 4 of the report.

 

 

9.

EXTENSION OF HOME-BASED SUPPORT DYNAMIC PURCHASING SYSTEM pdf icon PDF 191 KB

Additional documents:

Decision:

Cabinet approved up to 12-months extension to the current Dynamic Purchasing System for home-based support.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

Extend the current arrangements to develop a new model of home-based support

Pros – Allows sufficient time for the development of a new model of home-based support, supporting home-based support providers to  ...  view the full decision text for item 9.

Minutes:

Councillor Limbajee introduced the report and, in doing so, said that there were a range of home-based support providers and referred to the importance of selecting the right provider.

 

Cabinet approved up to 12-months extension to the current Dynamic Purchasing System for home-based support.

 

10.

GOVTECH CATALYST CHALLENGE pdf icon PDF 202 KB

Decision:

Cabinet agreed to accept up to £1.25m of GovTech Catalyst Challenge funding.

 

OPTIONS & ALTERNATIVES CONSIDERED

Continue to monitor housing delivery using traditional methods – “do nothing.”

Develop bespoke solution to improve monitoring of housing delivery without engaging in the GovTech Catalyst Challenge.

 

 

Minutes:

Councillor Miller introduced the report and in doing so, said that LBWF was a leading local authority that was driving innovation.  He said that the report enabled better geo-spatial intelligence and that planning policy would be quicker and more effective. 

 

Cabinet agreed to accept up to £1.25m of GovTech Catalyst Challenge funding.

 

 

 

11.

SCHOOL TERM DATES 2020/21 AND 2021/22 pdf icon PDF 414 KB

Decision:

Cabinet:

 

(1)  agreed the school year dates for academic year 2020/21, set out in a

            Table in Appendix A of the report. These dates are as follows:

 

(a)  Autumn Term: (73 days) Wednesday 2 September 2020 to Friday

                  18 December 2020. Half term holiday Monday 26 October 2020 to  ...  view the full decision text for item 11.

Minutes:

Councillor Williams introduced the report.

 

Cabinet:

 

(1)  agreed the school year dates for academic year 2020/21, set out in a

            Table in Appendix A of the report. These dates are as follows:

 

(a)  Autumn Term: (73 days) Wednesday 2 September 2020 to Friday

                  18 December 2020. Half term holiday Monday 26 October 2020 to

      Friday 30 October 2020;

 

(b)  Spring Term: (59 days) Monday 4 January 2021 to Thursday 1

      April 2021. Half term holiday Monday 15 February 2021 to Friday

      19 February 2021; and

 

(c)  Summer Term: (63 days) Monday 19 April 2021 to Thursday 22

      July 2021. Half term holiday Tuesday 1 June 2021 to Friday 04                           June 2021;

 

(2)  agreed that the proposed calendar of 195 days includes a maximum of

5 INSET days (for teacher training) which can be set and deducted by

individual schools to ensure that schools meet their statutory obligation

to be open for 190 pupil days;

 

(3)  noted that the school year dates do not include any fixed closure days for the 5 INSET days, which are to be set by individual schools;

 

(4)  agreed that two academic years of term dates may be consulted on at a time to enable schools to plan in advance. Consultation to take place in May of each year;

 

(5)  agreed, in principle, the term dates for 2021/22 (as indicated in Appendix B of the report), with the understanding that these dates will be consulted upon in May 2020 and be set in July 2020.  These dates are as follows:

 

(a)  Autumn Term: (73 days)Wednesday 1 September 2021 to Friday 17 December 2021.  Half term holiday Monday 25 October 2021 to Friday 29 October 2021;

 

(b)  Spring Term: (59 days) Tuesday 4 January 2022 to Friday 1 April 2022.  Half term holiday Monday 14 February 2022 to Friday 18 February 2022; and

 

(c)  Summer Term: (63 days) Tuesday 19 April 2022 to Friday 22 July 2022.  Half term holiday Tuesday 31 May 2022 to Friday 3 June 2022;

 

(6)  noted that the Council, in partnership with SACRE, is to continue to issue guidance to governing bodies on consulting with their school communities on religious holidays and on how best to teach pupils about the significance of particular religious festivals, within the schools that choose to remain open during a religious festival; and

 

(7)  agreed to delegate authority for the setting of school term and holiday dates for community, voluntary controlled, community special schools and maintained nurseries in the London Borough of Waltham Forest to the Portfolio Lead Member for Children, Families and Young People or whichever Lead Member has responsibility for functions exercised under Section 32 of the Education Act 2002 following consultation with schools.

 

12.

PROCUREMENT AND SUPPLY OF TEMPORARY ACCOMMODATION pdf icon PDF 183 KB

Additional documents:

Decision:

Cabinet agreed:

(1)          the proposed solution to procure a Dynamic Purchasing System (DPS) model to support the continuation to purchase large temporary accommodation supply, in continued partnership with the London Boroughs of Enfield, Newham and Redbridge as set out in paragraph 3.6 of the report; and

(2)          to delegate the  ...  view the full decision text for item 12.

Minutes:

Councillor Mitchell introduced the report and in doing so, referred to the Dynamic Purchasing System (DPS) which she described as a simple piece of technology that worked very well.  She said that many families within the LBWF came to the Council with housing needs every year.  Councillor Mitchell explained that the DPS assisted in providing support to such families and gave thanks to all officers that worked in assisting them. 

 

The Leader stated that it was good to see LBWF working with neighbouring boroughs. 

 

Cabinet agreed:

(1)          the proposed solution to procure a Dynamic Purchasing System (DPS) model to support the continuation to purchase large temporary accommodation supply, in continued partnership with the London Boroughs of Enfield, Newham and Redbridge as set out in paragraph 3.6 of the report; and

(2)          to delegate the decision for award of any contracts to the Corporate Director of Housing in consultation with the Portfolio Lead Member for Housing & Homelessness Prevention and the Director of Finance and Governance.

 

 

13.

IMPLEMENTATION OF ENFORCEMENT POLICY UNDER TENANT FEES ACT 2019 pdf icon PDF 205 KB

Additional documents:

Decision:

Cabinet:

(1)  agreed that the Council adopts the new enforcement powers contained within the Tenants Fees Act 2019;

 

(2)  agreed the Housing Enforcement Policy at Appendix 1 of the report, which has been amended to include the policy on determining the appropriate level of financial penalties to impose under the  ...  view the full decision text for item 13.

Minutes:

Councillor Mitchell introduced the report.

 

The Leader thanked relevant officers and Councillor Mitchell, describing the policy as very important.  She referred to the importance of tackling landlords who forced tenants to live in appalling conditions. 

 

Cabinet:

(1)  agreed that the Council adopts the new enforcement powers contained within the Tenants Fees Act 2019;

 

(2)  agreed the Housing Enforcement Policy at Appendix 1 of the report, which has been amended to include the policy on determining the appropriate level of financial penalties to impose under the provisions of the Tenants Fees Act 2019; and

 

(3)  delegated to the Director of Neighbourhoods and Commercial Services, in consultation with the Portfolio Holder for Housing and Homelessness Prevention and the Director of Governance and Law, authority to develop, implement and further amend the Council’s detailed Policy and Procedure in respect of enforcement under the Tenants Fees Act’s provisions, schedules and any other any guidance issued by the Secretary of State.

 

 

14.

SENIOR MANAGEMENT STRUCTURE pdf icon PDF 212 KB

Additional documents:

Decision:

Cabinet:

(1)          noted the outcome of the consultation undertaken as set out in paragraph 6 of the report;

(2)          agreed, subject to the outcome of the consultation, the deletion of 5 chief officer posts and creation of 4 chief officer posts as set out in the main report and Appendix  ...  view the full decision text for item 14.

Minutes:

The Leader introduced the report. 

 

Councillor Loakes gave special thanks to Nick Ball (Programme Manager for Change) for pulling together the report in a very short time. 

 

Cabinet:

(1)          noted the outcome of the consultation undertaken as set out in paragraph 6 of the report;

(2)          agreed, subject to the outcome of the consultation, the deletion of 5 chief officer posts and creation of 4 chief officer posts as set out in the main report and Appendix A of the report; and

(3)          noted the proposed changes to chief officer pay scales set out in Appendix C of the report which will be considered by Staffing Committee for recommendation to Full Council on 12th September.

 

 

 

 

15.

EXCLUSION OF PRESS AND PUBLIC

Minutes:

The press and the public left the room for consideration of the exempt items (agenda item 15 and 16). 

 

Darren Welsh (Director of Housing), who is also a member of the Sixty Bricks Board, left the room for consideration of the exempt items. 

16.

ESSEX CLOSE SITE: FUNDING DRAWDOWN AND APPROPRIATION OF LAND pdf icon PDF 422 KB

Additional documents:

Decision:

Cabinet:

 

(1)          agreed to a new capital budget of £3.641m in the Housing Revenue Account (HRA) capital programme funded by GLA grant, sales of shared ownership property, borrowing and other housing capital resources to fund the affordable housing to be built for the HRA;

(2)          agreed to new capital budgets  ...  view the full decision text for item 16.

Minutes:

Councillor Miller introduced the report.

 

Cabinet:

 

(1)          agreed to a new capital budget of £3.641m in the Housing Revenue Account (HRA) capital programme funded by GLA grant, sales of shared ownership property, borrowing and other housing capital resources to fund the affordable housing to be built for the HRA;

(2)          agreed to new capital budgets in the general fund of £2.092m and £0.896m to fund the loans and equity investment respectively in Sixty Bricks Ltd; the loans to be funded by borrowing and the equity investment to be funded from general fund reserves and/or capital receipts;

(3)          agreed that the Council make a loan available to Sixty Bricks Ltd of up to £2.092m on the basis of a loan agreement (as summarised in Appendix G of the report), and the financial appraisal is at Appendix F of the report, for Essex Close project;

 

(4)          agreed that the Council makes an equity investment in Sixty Bricks Ltd of up to £0.896m;

 

(5)          agreed that the Council enters into a development agreement with Sixty Bricks Ltd. Terms and conditions of this agreement to be agreed between LBWF and Sixty Bricks legal representatives;

 

(6)          agreed that the Council appropriates ‘the Land’ edged red on the plan at Appendix A of the report, for planning purposes under Section 122 of the Local Government Act 1972 subject to obtaining any necessary ministerial consents;

 

(7)          agreed that the Council agrees to use its powers under Section 203 of the Housing and Planning Act 2016 to override third party rights over the Land edged red on the plan, appendix A of the report;

 

(8)          approved the transfer of the land shown as the hatched area in Appendix A of the report, valued at £0, from the Housing Revenue Account to the General Fund following the appropriation authorised at paragraph 2.5 of the report; 

 

(9)          noted the strategy for negotiating compensation payments for third parties whose rights to light may be affected by the proposed development;

 

(10)       authorised the Director of Property and Asset Management, the Commercial Director of Housing Delivery and the Director of Governance and Law to deal with all necessary legal arrangements to effect the appropriation as set out in the report including where deemed necessary to seek consent from the Secretary of State relating to the proposed appropriation; and

 

 

(11)       noted that all of the above decisions are subject to planning permission being granted at November 2019 Planning Committee.

 

17.

AMENDMENTS TO THE COUNCIL HOUSING CONSTRUCTION FRAMEWORK pdf icon PDF 182 KB

Additional documents:

Decision:

Cabinet:

 

(1)  agreed to extend the duration of the Council Housing Construction Framework Agreement to the full four years to 14th December 2019 and issue a Voluntary Transparency Notice (VTN) in the Official Journal of the European Union in accordance with section 72 (3) of the Public Procurement Regulations  ...  view the full decision text for item 17.

Minutes:

Councillor Miller introduced the report.  

 

Cabinet:

 

(1)  agreed to extend the duration of the Council Housing Construction Framework Agreement to the full four years to 14th December 2019 and issue a Voluntary Transparency Notice (VTN) in the Official Journal of the European Union in accordance with section 72 (3) of the Public Procurement Regulations 2015; and

 

(2)  agreed, following the issue of the VTN, to issue a Contract Award Notice (CAN) in the Official Journal of the European Union stating that the Council Housing Construction Framework is to be varied to increase the value of work available to be awarded under the Framework Agreement by £50,000,000. 

 

18.

DEPUTY CHIEF EXECUTIVE

Minutes:

The Leader referred to the fact that Linzi Roberts-Egan (Deputy Chief Executive) was leaving the Council.  The Leader mentioned Ms Roberts-Egan’s interview for te position of Deputy Chief Executive and said that she gave a fantastic interview.  She said that the degree of resilience that Ms Roberts-Egan had displayed was extraordinary.  The Leader pointed out that Ms Roberts-Egan had a range of challenging and important responsibilities and that the Leader was very confident in leaving Ms Roberts-Egan to deal with any issues that arose.   The Leader gave praise to Ms Roberts-Egan in relation to the way she carried risk – with confidence and aplomb.  She added that Ms Roberts-Egan was instrumental to the LBWF winning Council of the year.  The Leader went on to say that the Council had received the rating of “outstanding leadership” from Ofsted and also that schools had gone from strength to strength which was largely thanks to Ms Roberts-Egan.  The Leader finally stated that Ms Roberts-Egan had brought intellect, heart and commitment to the children and young people in the LBWF. 

 

Councillor Williams said that Ms Roberts-Egan was accomplished at dealing with complaints and could always find the correct approach.  She said that Ms Roberts-Egan brought a personal approach and would consider how she would feel if the issue concerned her own child.  Councillor Williams said that Ms Roberts-Egan had very high standards and expectations.  She thanked Ms Roberts-Egan for her commitment to the Council and confirmed that she would be missed.    

 

Councillor Loakes echoed comments from his colleagues and added his thanks for Ms Roberts-Egan’s excellent contribution and advice.

 

Councillor Miller stated that the work Ms Roberts-Egan had undertaken had left the Council in a very good position.  He described her as a brilliant officer of the Council and confirmed that she would be missed.

 

Councillor Limbajee said that it had been a joy and a pleasure to work with Ms Roberts-Egan.  He said that when a task was in Ms Roberts-Egan’s hands he felt confident as he knew that it was being dealt with confidence and capability and said that it was clear that Ms Roberts-Egan cared.  He wished Ms Roberts-Egan all the best in hr future endeavours.

 

Councillor Khan confirmed that he had learnt a great deal from Ms Roberts-Egan.  He said there were many highlights in terms of the legacies that she would leave behind and that she had transformed lives in Waltham Forest as a result of much of that work.  Councillor Khan thanked Ms Roberts-Egan for her support, hard work and leadership and wished her all the best in her new position.

 

Councillor Ali thanked Ms Roberts-Egan for her support and for being very accessible in pressured times.  He said that there had been challenges but Ms Roberts-Egan had rose to them.  Councillor Ali went on to say that Ms Roberts-Egan had shown excellent commitment to the residents of Waltham Forest and that she had done an outstanding job.  He thanked her for all her hard work. 

 

Councillor Asghar  ...  view the full minutes text for item 18.