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Agenda, decisions and minutes

Venue: Council Chamber - Waltham Forest Town Hall. View directions

Contact: Anthony Jackson, Democratic Services Officer  020 8496 4328 Email: anthony.jackson@walthamforest.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

The Chair welcomed attendees to the meeting.

 

The Chair referred to the Violence Reduction Partnership which she said was an excellent project.  She said that she was pleased to see an energised and passionate discussion with partner organisations.  She extended thanks and congratulations on behalf of the Cabinet.

 

An apology for absence was received from Councillor Khevyn Limbajee. 

2.

DECLARATIONS OF INTEREST

Members are required to declare any pecuniary or non-pecuniary interests they or their spouse/partner may have in any matter which is to be considered at this meeting. Interests are defined on the inside cover of this agenda.

Minutes:

There were no declarations of interest.

3.

MINUTES OF CABINET pdf icon PDF 350 KB

Minutes:

The minutes of the meeting, held on 21 March 2019, were approved as a correct record and signed by the Chair. 

4.

ANNUAL PROCUREMENT PLAN pdf icon PDF 266 KB

Additional documents:

Decision:

Cabinet:

 

(1)          approved the Annual Procurement Plan; and

 

(2)          noted that the detailed business case for each of the proposed procurements will be subject to approval by the Strategic Commissioning Board to ensure that it meets the Council’s objectives regarding value for money, sustainability and legal compliance.

 

OPTIONS & ALTERNATIVES CONSIDERED  ...  view the full decision text for item 4.

Minutes:

Councillor Ali introduced the report.  Councillor Ali also stated that Mr David Levy, who was integral in the development of the report, was leaving the Council.  He thanked Mr Levy for his hard work.   

 

Cabinet:

 

(1)          approved the Annual Procurement Plan; and

 

(2)          noted that the detailed business case for each of the proposed procurements will be subject to approval by the Strategic Commissioning Board to ensure that it meets the Council’s objectives regarding value for money, sustainability and legal compliance.

 

 

5.

HOUSING DEVELOPMENT AT HYLANDS ROAD ESTATE pdf icon PDF 289 KB

Additional documents:

Decision:

Cabinet:

(1)          agreed to proceed with consultation on the option of redevelopment at Hylands Road;

(2)          agreed the preferred option for consultation be the development of new homes on the Hylands Road Phase 2 and 3 sites;

(3)          agreed that a programme of consultation will commence with the local residents  ...  view the full decision text for item 5.

Minutes:

Councillor Miller introduced the report. 

 

The Leader said that she was pleased to see that there was capacity to deliver the scheme and thanked relevant officers.

 

Cabinet:

(1)          agreed to proceed with consultation on the option of redevelopment at Hylands Road;

(2)          agreed the preferred option for consultation be the development of new homes on the Hylands Road Phase 2 and 3 sites;

(3)          agreed that a programme of consultation will commence with the local residents and leaseholders of the Hyland Road estate and that the Council’s scheme for Assisted Purchase (Rehousing Options for Leaseholders and Freeholders is made available for this project);

(4)          approved proceeding with detailed design subject to and alongside public consultation recognising that costs incurred are at the Council’s risk as the scheme is subject to the outcome of consultation;

(5)          delegated to the Assistant Director of Housing Strategy and Development in consultation with the Portfolio Lead Member for Economic Growth and High Streets the authority to make a decision upon whether or not the Council pursue this preferred option following their consideration of the outcome of the consultation and in the event the decision is to proceed to take such key decisions as necessary to give effect to the development;

(6)          delegated to the Assistant Director of Housing Strategy and Development in consultation with the Portfolio Lead Member for Economic Growth and High Streets the authority to proceed with detailed design stages and the submission of a full planning application, subject to the outcome of the decision taken in (8);

(7)          agreed that an Initial Demolition Notice is issued for phases 2 & 3 in accordance with Schedule 5A Paragraph 13 of the Housing Act 1985, so that residents affected by the development can receive priority decant status.  The decant status will be awarded following a successful  consultation and confirmation of the timescale for the programme;

(8)          agreed that Sixty Bricks Ltd be the delivery agent for Hylands Road Phases 1, 2 and 3, subject to the outcome of the consultation process.

(9)          delegated to the Assistant Director of Housing Strategy and Development in consultation with the Portfolio Lead Member for Economic Growth and High Streets and the Head of Supply Chain (Place) the authority to procure design services, the enabling and main works contracts.

 

OPTIONS & ALTERNATIVES CONSIDERED

Do nothing - the Council does not proceed with the development and maintains the existing use. This option will not help the Council achieve its housing targets set out in our housing strategy 2008-2028 and further investment will be required to maintain these units.

Subject to consultation, the Council carries out redevelopment option contained within this report

 

6.

PARKING ENFORCEMENT AND RELATED SERVICES - TENDER AWARD pdf icon PDF 506 KB

Additional documents:

Decision:

Cabinet:

(1)          awarded the Parking Enforcement and Related Services Contract (the contract) to Marston Holdings Limited starting from 1 January 2020 for and initial period of 6 years with the option to extend for a further period, or periods of up to 4 years, subject to not exceeding the maximum  ...  view the full decision text for item 6.

Minutes:

Councillor Loakes introduced the report and gave thanks to Mr Anthony Hall and Mr Vala Valavan for the work on the report.  Councillor Loakes said that the contract was straightforward and that it was appropriate to enforce penalties for poor parking behaviour.  He went on to say that officers had noted a number of complaints in relation to renewals for residential parking and confirmed that they would be working to improve the customer experience in that area.  Councillor Loakes confirmed that all patrol vehicles would be electric and also stated that civil enforcement officers would be patrolling on push bikes as part of the new contract. 

 

Cabinet:

(1)          awarded the Parking Enforcement and Related Services Contract (the contract) to Marston Holdings Limited starting from 1 January 2020 for and initial period of 6 years with the option to extend for a further period, or periods of up to 4 years, subject to not exceeding the maximum contract length of 10 years;

 

(2)          noted the annual value of the Contract £7,258,803.33 and the financial considerations in section 7.1 of the report; and

 

(3)          delegated authority to the Director of Highways and Traffic Management, in consultation with the Director of Governance and Law, to finalise any outstanding contractual matters, to enter into and execute the contract and other document and agreements required to give effect to this decision following the conclusion of the standstill period.

 

OPTIONS & ALTERNATIVES CONSIDERED

Cabinet is recommended to approve the award of the Contract to Marston Holdings Limited. The only alternative available is to not award the contract. This is not recommended as a thorough and detailed procurement process has been undertaken resulting in the recommended evaluation outcome. To not award could leave the Council without a parking enforcement contractor at 1 January 2020.

 

7.

GRANT OF ADVERTISING LICENCE/AWARD OF CONCESSION CONTRACT - DIGITAL ADVERTISING pdf icon PDF 171 KB

Additional documents:

Decision:

Cabinet:

(1)          approved the grant of an Advertising Licence or award of a Concession Contract to Project Audio Visual for Digital Advertising for a period of 5 years, with effect from 1st May 2019, with the option to extend for a further period of 5 years; and

(2)          delegated  ...  view the full decision text for item 7.

Minutes:

Councillor Loakes introduced the report.

 

Cabinet:

(1)          approved the grant of an Advertising Licence or award of a Concession Contract to Project Audio Visual for Digital Advertising for a period of 5 years, with effect from 1st May 2019, with the option to extend for a further period of 5 years; and

(2)          delegated to the Director of Highways and Traffic Management authority to determine which of, either, an Advertising Licence or a Concession Contract is the appropriate form of legal agreement to use in the circumstances and to finalise the terms of the Advertising Licence or Concession Contract, in consultation with the Director of Governance and Law, following the conclusion of the standstill period.

 

OPTIONS & ALTERNATIVES CONSIDERED

The alternative option would be to ‘Do Nothing’ and not grant the advertising Licence or award the contract. This is not recommended as it would remove the opportunity to obtain revenue to cover savings that would otherwise have to be found from existing budgets.

 

8.

AWARD OF CONTRACT FOR THE FOREST ROAD BLACKHORSE ROAD HIGHWAY IMPROVEMENT SCHEME AS PART OF THE MINI-HOLLAND PROGRAMME pdf icon PDF 255 KB

Additional documents:

Decision:

Cabinet approved the award of the Forest Road Blackhorse Road Highway Improvement Scheme Contract to J.B. Riney & Co Ltd for the contract sum of £1,655,115.70.

 

OPTIONS & ALTERNATIVES CONSIDERED

During the feasibility and design development stage of the project seven different options were tested and presented to the project working group  ...  view the full decision text for item 8.

Minutes:

Councillor Loakes introduced the report and, in doing so, explained that this scheme had been subject to consultation 3 – 4 years ago.  He said that it had previously been a standalone project as it required funds from Transport for London however they had slipped their funding for a number of years. 

 

Cabinet approved the award of the Forest Road Blackhorse Road Highway Improvement Scheme Contract to J.B. Riney & Co Ltd for the contract sum of £1,655,115.70.

 

9.

LENA KENNEDY CLOSE PROJECT - AUTHORITY TO USE STATUTORY POWERS IN RESPECT OF THIRD PARTY RIGHTS pdf icon PDF 453 KB

Additional documents:

Decision:

Cabinet:

(1)          noted that the Director of Housing is chairing the board of Sixty Bricks Ltd and due to potential conflict of interests the recommendations, as required, will be delegated to the Assistant Director of Housing Strategy and Development or equivalent;

(2)          noted that the site outlined in red on  ...  view the full decision text for item 9.

Minutes:

Councillor Miller introduced the report.

 

Cabinet:

(1)          noted that the Director of Housing is chairing the board of Sixty Bricks Ltd and due to potential conflict of interests the recommendations, as required, will be delegated to the Assistant Director of Housing Strategy and Development or equivalent;

(2)          noted that the site outlined in red on the plan at Appendix A is maintained from the General Fund following its appropriation to planning purposes and will be disposed under approved delegated powers to Sixty Bricks Limited for redevelopment subject to carrying out the advertising procedure required by statute;

(3)          authorised the Director of Property and Asset Management in consultation with the Assistant Director of Housing Strategy and Development or equivalent and the Director of Governance and Law to use statutory powers under Section 203 of the Housing and Planning Act 2016 to override third party rights over the land edged red on the plan at Appendix A;

(4)          agreed the approach to negotiating third party rights before using powers to override third part rights under Section 203 of the Housing and Planning Act 2016; and

(5)          authorised the Director of Property and Asset Management, the Assistant Director of Housing Strategy and Development or equivalent and the Director of Governance and Law to deal with all necessary legal arrangements to effect the appropriation as set out in the report.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

The alternatives to using Section 203 powers to override third party rights would be to proceed with the risk of injunction which could halt or pose significant financial burdens to the development or not to proceed at all with the proposed development. Not proceeding with development proposals will be contrary to the Cabinet decision of 11th July 2017.