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Agenda, decisions and minutes

Venue: Council Chamber - Waltham Forest Town Hall. View directions

Contact: Anthony Jackson, Democratic Services Officer  020 8496 4328 Email: anthony.jackson@walthamforest.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

The Leader expressed condolences on behalf of Cabinet for victims of the Christchurch shooting and confirmed that a minute’s silence had been observed prior to this meeting. 

 

An apology for absence was received from Councillor Loakes.

2.

DECLARATIONS OF INTEREST

Members are required to declare any pecuniary or non-pecuniary interests they or their spouse/partner may have in any matter which is to be considered at this meeting. Interests are defined on the inside cover of this agenda.

Minutes:

There were no declarations of interest.

3.

MINUTES OF CABINET pdf icon PDF 99 KB

Minutes:

The minutes of the meeting, held on 26 February 2019, were approved as a correct record and signed by the Chair. 

4.

CAPITAL STRATEGY 2018 - 23 pdf icon PDF 147 KB

Additional documents:

Decision:

Cabinet agreed:

 

(1)          the Capital Strategy 2018 – 2023 attached as Appendix 1 to the report; and

 

(2)          to review and monitor annually progress of delivery of the investments set out in the Capital Strategy to ensure it is up to date and delivering on its priorities and objectives alongside  ...  view the full decision text for item 4.

Minutes:

Councillor Miller introduced the report and, in doing so, said that that the strategy showed much ambition and covered the Council’s core objectives in relation to investment and growth.

 

Decision

 

Cabinet agreed:

 

(1)          the Capital Strategy 2018 – 2023 attached as Appendix 1 to the report; and

 

(2)          to review and monitor annually progress of delivery of the investments set out in the Capital Strategy to ensure it is up to date and delivering on its priorities and objectives alongside the Budget.

 

5.

PROPOSAL TO JOIN THE LONDON COMMUNITY EQUIPMENT CONSORTIUM pdf icon PDF 105 KB

Additional documents:

Decision:

Cabinet agreed to:

 

(1)          the proposal that the London Borough of Waltham Forest undertakes to secure membership of the London Community Equipment Consortium as the solution for the procurement of community equipment going forward; and

 

(2)          the early termination of the contract between the Council and Medequip for the provision  ...  view the full decision text for item 5.

Minutes:

Councillor Limbajee introduced the report.

 

Decision

 

Cabinet agreed to:

 

(1)          the proposal that the London Borough of Waltham Forest undertakes to secure membership of the London Community Equipment Consortium as the solution for the procurement of community equipment going forward; and

 

(2)          the early termination of the contract between the Council and Medequip for the provision of Community Equipment.

 

6.

GRANTS FOR HOME ADAPTATIONS AND MODIFICATIONS IN WALTHAM FOREST POLICY pdf icon PDF 130 KB

Additional documents:

Decision:

Cabinet:

 

(1)          approved the Policy Grants for Home Adaptations and Modifications as set out in Appendix 1 of the report;

 

(2)          agreed the implementation date of 1st April 2019.

 

OPTIONS & ALTERNATIVES CONSIDERED

Two options have been considered;

(1)          Adopt the proposed policy - enabling residents to remain independent for  ...  view the full decision text for item 6.

Minutes:

Councillor Sweden referred to the Themed Review on Housing for Vulnerable Residents that was considered at the Adult Social Care Scrutiny Committee on 12 March 2019 and said that there was a case for using a licensing system to inspire landlords to make appropriate adaptations in their properties.   

 

Councillor Limbajee introduced the report and, in doing so, confirmed that the grant was specifically to develop homes with the intention of reducing issues with elderly and vulnerable people in their homes. 

 

Decision

 

Cabinet:

 

(1)          approved the Policy Grants for Home Adaptations and Modifications as set out in Appendix 1 of the report;

 

(2)          agreed the implementation date of 1st April 2019.

 

 

7.

ALL-AGE CARERS STRATEGY pdf icon PDF 101 KB

Additional documents:

Decision:

Cabinet approved the All-Age Carers Strategy as set out in Appendix 1 of the report.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

Option one was the development of the all-age carers strategy.

 

Option two was the development of separate strategies for different categories of carers.  This option was not pursued as it was determined  ...  view the full decision text for item 7.

Minutes:

The Chair varied the order of business to take this item (agenda item 7 – All-Age carers Strategy) as the first substantive item. 

 

With the permission of the Leader, Mrs de la Nougerede addressed Cabinet and, in summary, made the following points:

 

·         Mrs de la Nougerede asked that the decision be referred back to Adult Social Care Scrutiny Committee and that Cabinet take into account her views. 

·         That Mrs de la Nougerede had not been involved in any consultation and that the money she received to support her in her caring role was no longer available. 

·         The fact that LBWF have capped the amount of respite for carers at £400.00 per annum and that the cap was not in keeping with promoting wellbeing as detailed in the Care Act 2014.  Mrs de la Nougerede pointed out that this cap had been done on an arbitrary basis and did not comply with 1.10 and 1.11 of the Care Act 2014.

·          The fact that Mrs de la Nougerede felt undervalued by the way she had been treated, e.g. removing her carers’ respite. 

·         Mrs de la Nougerede pointed out that the Council had disregarded its own stated objectives in the Strategy where it stated: “The rationing of social care services due to funding cuts is resulting in extreme and unsustainable pressure being placed on carers…”

·         Mrs de la Nougerede asked that advice from finance officers was re-evaluated with the support of carers.  She then gave the view that taking money away from carers would not be advantageous and could have a detrimental effect. 

·         Mrs de la Nougerede explained that her family took part in a pilot for current arrangements and had been caring for her daughter for over 30 years.  She said that he daughter was very happy under previous arrangements.  Mrs Dela Nougerede added that the Strategy was well drafted but, in practice, does not work. 

 

The Leader thanked Mrs de la Nougerede for her submission. 

 

Councillor Sweden, Chair of the Adult Social Care Scrutiny Committee, confirmed that the Adult Social Care Scrutiny Committee was happy to endorse the new Strategy.  However he did state that the Committee had expressed concerns in relation to access to support and said that this area needed improvement.  He paid tribute to Waltham Forest carers, pointing out that their work saved the Council a significant amount of money.  Councillor Sweden said that the Committee felt the Strategy was well researched however said that consultation with carers was crucial.  With regards to Mrs de la Nougerede’s case, Councillor Sweden confirmed that, if he remained Chair of the Committee following the reconstitution of committees, he would be happy to look into the issue.  

 

Councillor Limbajee confirmed that the Strategy had involved a significant amount of work and engagement.  He stated that access to the service had been inconsistent and needed to be available to individuals from all socio-economic backgrounds.  Councillor Limbajee stated that carers had provided details of where they would like to see improvements.  He said that  ...  view the full minutes text for item 7.

8.

INDIVIDUAL SCHOOL AND EARLY YEARS PROVIDERS BUDGETS 2019/20 pdf icon PDF 117 KB

Additional documents:

Decision:

Cabinet:

 

(1)          approved the final 2019/20 Local Funding Formula for 5-16 year olds at Appendix A1 of the report;

 

(2)          noted the 2019/20 individual budget share allocations calculated for all schools at Appendix A2 of the report;

 

(3)          noted the 2019/20 indicative individual budget shares allocations calculated for early years  ...  view the full decision text for item 8.

Minutes:

Councillor Williams introduced the report and, in doing so, explained that this report had been before Cabinet in draft form in January 2019.  . 

 

Decision

 

Cabinet:

 

(1)          approved the final 2019/20 Local Funding Formula for 5-16 year olds at Appendix A1 of the report;

 

(2)          noted the 2019/20 individual budget share allocations calculated for all schools at Appendix A2 of the report;

 

(3)          noted the 2019/20 indicative individual budget shares allocations calculated for early years providers at Appendix B of the report;

 

(4)          noted the 2019/20 Indicative High Needs Block funding for        mainstream schools at Appendix C1; and

 

(5)          noted the 2019/20 Indicative High Needs Block funding for special schools and special resource provisions at Appendix C2.      

 

9.

RE-DEVELOPMENT OF THE SUNTRAP FOREST EDUCATION CENTRE pdf icon PDF 116 KB

Additional documents:

Decision:

Cabinet noted:

 

(1)          the intention to invest £4,500,000 from the Schools Capital Programme to fund improvements to the facilities at the Suntrap Forest Education Centre; and

 

(2)          the planned growth, and forecasts of income and revenue expenditure for the Suntrap Forest Education Centre summarised in para 7.1.2 of the report.  ...  view the full decision text for item 9.

Minutes:

Councillor Williams introduced the report and urged members that had not already visited the Suntrap Forest Education Centre to do so.  She explained that the centre was a much appreciated asset within the community and confirmed that the proposals officers had come up with enabled better use of its space. She thanked relevant officers for their hard work, particularly Natalie Kruger – Head of Operations (Traded Services), Kerry Rolison (Head of Suntrap (Traded Services) and her team.

 

Decision

 

Cabinet noted:

 

(1)          the intention to invest £4,500,000 from the Schools Capital Programme to fund improvements to the facilities at the Suntrap Forest Education Centre; and

 

(2)          the planned growth, and forecasts of income and revenue expenditure for the Suntrap Forest Education Centre summarised in para 7.1.2 of the report.

 

10.

COMMUNITY ASSET REVIEW pdf icon PDF 208 KB

Decision:

Cabinet:

 

(1)          to agree the staged approach to produce and implement the Community Asset Strategy;

 

(2)          to agree initial seed funding of £100k to enable the development and production of a detailed strategy and implementation plan, which will include the use of a Community Benefit Assessment Tool (CBAT) approach (see  ...  view the full decision text for item 10.

Minutes:

Councillor Miller introduced the report and, in doing so, confirmed the outline strategy supported the borough’s voluntary and community sectors and offered subsidies to those organisations that were delivering most effectively.  He welcomed the new approach and pointed to the huge benefits, including a way of ensuring community partners worked effectively. 

 

Decision

 

Cabinet:

 

(1)          to agree the staged approach to produce and implement the Community Asset Strategy;

 

(2)          to agree initial seed funding of £100k to enable the development and production of a detailed strategy and implementation plan, which will include the use of a Community Benefit Assessment Tool (CBAT) approach (see Appendix 1 to the report) to assist in the award of rent subsidies and leases to VCSO.  This £100k funding would come from the Investment Fund Reserve as there is a potential to free up some properties for commercial gain;

 

(3)          to note the Community Benefit Assessment Tool (CBAT) approach to award rent subsidies and leases (Appendix 1 to the report); and

 

(4)          to note a detailed strategy and 2 year plan will be brought back to Cabinet for approval supported by a further funding request to support the 2 year delivery programme based on a return of investment criteria. Further funding for the project will be considered through the Council’s Return on Investment Board.

 

11.

ECONOMIC GROWTH AND HOUSING DELIVERY: CREATING A CENTRE OF EXCELLENCE pdf icon PDF 179 KB

Additional documents:

Decision:

Minutes:

Councillor Miller introduced the report.

 

Decision

 

Cabinet:

 

(1)          approved, in principle, the proposed structure of Economic Growth and Housing Delivery, whilst noting that this will put in place the conditions for scaling up and accelerating economic growth and the delivery of significantly greater housing development required to achieve Local Plan obligations and meet local need;

 

(2)          agreed in principle, and subject to consultation with relevant staff, the staffing changes as set out in paragraph 3.24 of the report that proposes the:

 

·      Deletion of 3 existing Chief Officer posts and the creation of 9 new Chief Officer posts, with a net increase of 6 Chief Officer posts

·      Adjustments to 4 Chief Officer posts to reflect changes in responsibility

·         Transfer of the housing delivery function from Families and Homes Directorate to Economic Growth and Housing Delivery

 

(3)          delegated to the Strategic Director of Economic Growth and the Deputy Chief Executive, in consultation with the Portfolio Holders for Economic Growth and High Streets and Housing, authority to consider the outcome of consultation with staff and decide whether to implement the proposals as proposed and authority to determine the final staffing structure details; and

 

(4)          approved, subject to (3) above, funding of £1,291,650 over three years for the new structure, or £430,550 per annum, from the Investment fund.

 

12.

MARLOWE ROAD REGENERATION: LICENCE TO COMMENCE WORKS FOR PHASE 2A pdf icon PDF 124 KB

Additional documents:

Decision:

Cabinet:

 

(1)            agreed to grant Countryside a licence that:

 

(a)        permits Countryside to carry out the erection of hoardings around Phase 2A and  the disconnection and demolition works in Phase 2A and Block 10 in advance of the Phase 2A Conditions being discharged;

 

(b)        contains a provision that obliges Countryside  ...  view the full decision text for item 12.

Minutes:

Councillor Miller introduced the report and gave thanks to the Housing Team for their sterling work. 

 

Decision

 

Cabinet:

 

(1)            agreed to grant Countryside a licence that:

 

(a)        permits Countryside to carry out the erection of hoardings around Phase 2A and  the disconnection and demolition works in Phase 2A and Block 10 in advance of the Phase 2A Conditions being discharged;

 

(b)        contains a provision that obliges Countryside to reinstate the demolished properties on Phase 2A and Block 10 to an agreed specification in the event that Countryside does not proceed with Phase 2A; and

 

(c)         Countryside Properties PLC is party to the Licence to guarantee that Countryside performs its obligations in the Licence with an indemnity in the event of it being in breach of them; and

 

(2)            agreed the terms of the licence to be approved by the Corporate Director of Housing in consultation with the Strategic Director of Finance and Governance and Director of Property and Asset Management.

 

OPTIONS AND ALTERNATIVES CONSIDERED

 

The alternative would be not to grant Countryside a licence. In this case an opportunity to accelerate the programme and deliver much needed homes earlier would be missed. In this event Countryside would not be able to begin disconnecting utilities in vacant properties until Phase 2A goes unconditional and Phase 2A leases are granted by the Council to Countryside, which would delay the development by several months unnecessarily.

 

If Block 10 is not demolished Countryside will also be unable to demolish Block 9. This would present a significant challenge to the delivery of Phase 2A and result in less homes being built in the phase.

 

 

13.

HOUSING STRATEGY 2019-24 pdf icon PDF 150 KB

Additional documents:

Decision:

Cabinet:

 

(1)          agreed the draft Housing Strategy 2019-24 (Appendix A of the report) and refer it to Full Council for approval; and

 

(2)          delegated authority to the Director of Housing to make any necessary minor changes to the Strategy documents prior to Full Council.

 

OPTIONS AND ALTERNATIVES CONSIDERED

 

The Council  ...  view the full decision text for item 13.

Minutes:

Councillor Mitchell introduced the report and gave thanks to relevant officers, particularly John Coker - Head of Housing Improvement and Jennifer Daothong – Assistant Director of Housing Strategy and Development.  She confirmed that the Strategy was a result of collaborative work between the Council and residents, many of which had provided their views.  Councillor Mitchell stated that tackling and preventing homelessness and rough sleeping was a key factor, as was the need to create good quality private rented sector accommodation.  She added that she was pleased with the number of work opportunities the Strategy would bring for residents. 

 

Decision

 

Cabinet:

 

(1)          agreed the draft Housing Strategy 2019-24 (Appendix A of the report) and refer it to Full Council for approval; and

 

(2)          delegated authority to the Director of Housing to make any necessary minor changes to the Strategy documents prior to Full Council.

 

14.

WALTHAM FOREST HOUSING COMPACT pdf icon PDF 152 KB

Additional documents:

Decision:

Cabinet approved the Waltham Forest Housing Compact 2019, (Appendix 1 of the report refers), as the framework for working with registered providers to help deliver the Council’s housing growth, place-making and people objectives as set out in the Housing Strategy 2019-24.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

Do Nothing: Registered providers will  ...  view the full decision text for item 14.

Minutes:

Councillor Mitchell introduced the report and, in doing so, confirmed that the framework for working with registered providers had received support from key partners.  She added that the Housing Compact framework was a working document and would be reviewed on an annual basis and would have six monthly meetings to ensure performance targets were being met. 

 

Cabinet approved the Waltham Forest Housing Compact 2019, (Appendix 1 of the report refers), as the framework for working with registered providers to help deliver the Council’s housing growth, place-making and people objectives as set out in the Housing Strategy 2019-24.

 

15.

LOCAL AUTHORITY AFFORDABLE HOUSING GRANT AWARD: ACQUISITION OF PROPERTIES VIA LOCAL SPACE FOR THE PURPOSE OF PROVIDING ACCOMMODATION TO HOMELESS HOUSEHOLDS pdf icon PDF 112 KB

Decision:

Cabinet is recommended to approve the allocation of RtB funding allocation of up to £12m to support and extend the Local Space property acquisition programme currently in progress in Waltham Forest and neighbouring east London boroughs.

 

OPTIONS & ALTERNATIVES

 

The council could look for alternative schemes in order to use unallocated  ...  view the full decision text for item 15.

Minutes:

Councillor Miller introduced the report.

 

Decision

 

Cabinet approved the allocation of RtB funding allocation of up to £12m to support and extend the Local Space property acquisition programme currently in progress in Waltham Forest and neighbouring east London boroughs.

 

16.

FINANCIAL MONITORING: MONTH 10 (JANUARY) pdf icon PDF 188 KB

Additional documents:

Decision:

Cabinet:

 

(1)          noted the projected revenue expenditure position of a spend to budget as at month 10. This position is forecast after mitigating actions across all portfolios have managed the emerging overspend within Adults;

 

(2)          noted the progress on savings proposals detailed in Appendix 1 of the report;

 

(3)          noted  ...  view the full decision text for item 16.

Minutes:

The Leader introduced the report and, in doing so, confirmed that there had been significant progress, particularly in relation to adult social care.  She congratulated relevant officers and thanked them for their hard work. 

 

Decision

 

Cabinet:

 

(1)          noted the projected revenue expenditure position of a spend to budget as at month 10. This position is forecast after mitigating actions across all portfolios have managed the emerging overspend within Adults;

 

(2)          noted the progress on savings proposals detailed in Appendix 1 of the report;

 

(3)          noted the Capital financial position at month 10, as detailed in Appendix 2 of the report;

 

(4)          agreed funding for an Apprenticeships Manager post (£45,000) to come from contingency budgets;

 

(5)          noted that where services are forecasting to overspend (including non-achievement of savings), that, in line with the ground rules for financial control, appropriate mitigating action must be put in place by those services as previously agreed; and

 

(6)          noted that there will be no monitoring report to Cabinet for month 11 (February).  The next report will be the outturn report.

 

 

OPTIONS & ALTERNATIVES CONSIDERED

Much of this report is concerned with provision of information, for which alternative options is not a relevant consideration.

 

17.

EXCLUSION OF PRESS AND PUBLIC

Minutes:

No press or public were present at the meeting. 

18.

LENA KENNEDY CLOSE - FUNDING DRAWDOWN, WORKING CAPITAL AND PROCUREMENT APPROVAL pdf icon PDF 166 KB

Additional documents:

Decision:

Cabinet:

 

(1)          agreed to a new capital budget of £6.085m in the Housing Revenue Account (HRA) capital programme funded by GLA grant, sales of shared ownership property, borrowing and other housing capital resources to fund the affordable housing to be built for the HRA;

 

(2)          agreed to new capital budgets  ...  view the full decision text for item 18.

Minutes:

Councillor Miller introduced the report.

 

Decision

 

Cabinet:

 

(1)          agreed to a new capital budget of £6.085m in the Housing Revenue Account (HRA) capital programme funded by GLA grant, sales of shared ownership property, borrowing and other housing capital resources to fund the affordable housing to be built for the HRA;

 

(2)          agreed to new capital budgets in the general fund of £4.051m and £1.736m to fund the loans and equity investment respectively in Sixty Bricks Ltd; the loans to be funded by borrowing and the equity investment to be funded from general fund reserves and/or capital receipts;

 

(3)          agreed that the Council make a loan available to Sixty Bricks Ltd of up to £4.051m on the basis of a loan agreement (as summarised in Appendix E of the report), and the financial appraisal is at Appendix B of the report, for the Lena Kennedy Close project.

 

(4)          agreed that the Council makes an equity investment in Sixty Bricks Ltd of up to £1.736m;

 

(5)          agreed that the Council enters into a development agreement with Sixty Bricks Ltd. Terms and conditions of this agreement to be agreed between LBWF and Sixty Bricks legal representatives;

 

(6)          approved the procurement of services for the main works contract to Engie Regeneration Limited;

 

(7)          approved the award of the main works contract to Engie Regeneration Limited if the total construction cost is within a 10% variance of the sum stated within Appendix B of the report;

 

(8)          approved the novation of existing contracts in relation to this development from the Council to Sixty Bricks Ltd.

 

(9)          approved the working capital facility agreement summarised in Appendix E of the report, and providing working capital to Sixty Bricks Ltd up to £2m which will fund the company’s overheads until it starts to generate its own income; and

 

(10)       noted that the development will require the transfer of land currently in the HRA to Sixty Bricks Ltd, in accordance with regulations governing HRA land disposals, under the delegated powers previously approved by Cabinet in January 2019.

 

19.

UPDATE ON CENTRAL PARADE REGENERATION NEXT STEPS pdf icon PDF 148 KB

Additional documents:

Decision:

Cabinet:

(1)          approved the redevelopment proposals and the commencement of a public consultation process to inform the Central Parade scheme’s further development;

 

(2)          noted the award of £664k Small Sites programme capital funding by the Greater London Authority (GLA) to support the scheme;

 

(3)          approved, as detailed in Section 7.1  ...  view the full decision text for item 19.

Minutes:

Councillor Miller introduced the report.

Decision

Cabinet:

(1)          approved the redevelopment proposals and the commencement of a public consultation process to inform the Central Parade scheme’s further development;

 

(2)          noted the award of £664k Small Sites programme capital funding by the Greater London Authority (GLA) to support the scheme;

 

(3)          approved, as detailed in Section 7.1 of the report, new capital expenditure of £7.767m from the General Fund capital budget and £3.595m from the HRA capital budget. This will be offset by capital incomes of £8.783m and £1.000m respectively;

 

(4)          deleted, as detailed in Section 7.1 of the report, the uncommitted part of the existing capital budget from the earlier scheme of £1.924m, resulting in a net capital budget reduction of £0.345m;

 

(5)          approved the appropriation of the rear of the site from the HRA to the General Fund at a cost of £1.000m so that it can be redeveloped. Further, approve the appropriation of funds between the General Fund and the HRA as outlined in Section 7.1 of the report; and

 

(6)          agreed to commence the procurement process and delegate authority to the Director of Property and Asset Management, in the consultation with the Director of Regeneration & Growth, Strategic Director Finance and Governance, and Director of Governance and Law, to procure the professional team and the building contractor.