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Agenda, decisions and minutes

Venue: Council Chamber - Waltham Forest Town Hall. View directions

Contact: Anthony Jackson, Democratic Services Officer  020 8496 4328 Email: anthony.jackson@walthamforest.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

An apology for absence was received from Councillor Clare Coghill. 

 

The Deputy Leader chaired the meeting.

2.

DECLARATIONS OF INTEREST

Members are required to declare any pecuniary or non-pecuniary interests they or their spouse/partner may have in any matter which is to be considered at this meeting. Interests are defined on the inside cover of this agenda.

Minutes:

Councillors Loakes, Mitchell and Douglas confirmed a non-pecuniary interest in item 14 – Supporting the Credit Union – as they were members of the Credit Union. 

3.

MINUTES OF CABINET pdf icon PDF 98 KB

Minutes:

The minutes of the meeting, held on 15 November 2018, were agreed and signed by the Chair as a correct record. 

 

Borough of Culture Update

 

Councillor Douglas referred to the Severe Weather Emergency Protocol (SWEP) exercise (a Greater London Authority initiative) and that, as part of that exercise, relevant officers/agencies would try to identify the number of rough sleepers in the borough.  Councillor Douglas explained that this exercise usually took place in November.  He also confirmed that a number of external agencies were involved with tasks such as collecting intelligence.  Councillor Douglas gave thanks to Cabinet colleagues who were involved in the exercise and to the many members of staff who worked through the night, some who had already completed day shifts.  He described this as excellent dedication to the boroughs most vulnerable residents.  Councillor Douglas explained that special dispensation was sought to include 7 people as part of the rough sleeper count who were spending nights in marshland – which was considered too dangerous an area for staff to investigate in the middle of the night.  He confirmed that many of those counted went from rough sleeping, to temporary accommodation at the YMCA to permanent accommodation.  He said that up to 70 people would be sleeping rough without the aforementioned intervention. 

 

The Deputy Leader echoed Councillor Douglas’s words of thanks and praised the valuable work undertaken. 

 

 

4.

CHANGES TO THE WASTE SERVICE - BIN PRESENTATION pdf icon PDF 102 KB

Additional documents:

Decision:

Cabinet:

 

(1)  approved a change to the waste collection service such that residents are required to present their bins at the edge of their property boundary for collection; and

 

(2)  noted that there will be a Supported Collection service for those residents unable to move their wheelie bins to the  ...  view the full decision text for item 4.

Minutes:

The Deputy Leader introduced the report and confirmed that the report recommended maintaining current standards, including retaining weekly collections however proposed requiring residents to bring their bins to the edge of their property boundary for collection.  He added that he was happy with the outcome of the 8 week trial which took place in Cann Hall and Chingford Green wards and stated that proposed changes would result in significant savings. 

 

Cabinet:

 

(1)  approved a change to the waste collection service such that residents are required to present their bins at the edge of their property boundary for collection; and

 

(2)  noted that there will be a Supported Collection service for those residents unable to move their wheelie bins to the property boundary.

 

 

5.

WALTHAM FOREST LOCAL PLAN - STATEMENT OF COMMUNITY INVOLVEMENT 2018 pdf icon PDF 114 KB

Additional documents:

Decision:

Cabinet:

(1)    adopted the Statement of Community Involvement (SCI) attached as Appendix A of the report; and

 

(2)    delegate authority to make minor editing/formatting changes to the SCI document to the Director of Regeneration and Growth in consultation with the Portfolio Lead for Economic Growth and High Streets.

 

OPTIONS & ALTERNATIVES  ...  view the full decision text for item 5.

Minutes:

Councillor Miller introduced the report which set out how local residents, stakeholders and the wider community could expect to be involved in the planning process.

 

Cabinet:

 

(1)    adopted the Statement of Community Involvement (SCI) attached as Appendix A of the report; and

 

(2)    delegated authority to make minor editing/formatting changes to the SCI document to the Director of Regeneration and Growth in consultation with the Portfolio Lead Member for Economic Growth and High Streets.

 

6.

REGIONAL ADOPTION AGENCY PROPOSALS pdf icon PDF 130 KB

Additional documents:

Decision:

Cabinet:

 

(1)    considered the options put forward and agreed to join Ambitious for Adoption as set out in paragraph 3.4 of the report; and

 

(2)    delegated approval of the contractual arrangements to Portfolio Lead Member for Children, Young People and Families and the Deputy Chief Executive for Families and Homes.  ...  view the full decision text for item 6.

Minutes:

Councillor Williams introduced the report and, in doing so, explained that al London boroughs were being asked to regionalise their adoption arrangements.  She added that it would be easier to recruit adopters if the LBWFs arrangements were regionalised and we would be in a better position to offer improved adoption support.

 

Cabinet:

 

(1)    considered the options put forward and agreed to join Ambitious for Adoption as set out in paragraph 3.4 of the report; and

 

(2)    delegated approval of the contractual arrangements to Portfolio Lead Member for Children, Young People and Families and the Deputy Chief Executive.

 

7.

AUTHORITY TO PROCEED TO PROCUREMENT FOR THE BLOCK PROVISION OF 35 RESIDENTIAL PLACEMENTS FOR LOOKED AFTER CHILDREN (LAC) ACROSS 8 NORTHEAST LONDON AUTHORITIES pdf icon PDF 110 KB

Decision:

Cabinet:

 

(1)          agreed that Waltham Forest joins the procurement process led by London Borough of Havering on behalf of the East London Health & Care Partnership to jointly commission up to 35 Looked After Children (LAC) residential placements within the geographical footprint of Northeast London; and

 

(2)          delegated approval of the  ...  view the full decision text for item 7.

Minutes:

Councillor Williams introduced the report which set out an Innovations Programme funded project to support eight North East London Local Authorities to jointly procure 35 new beds of children’s residential care within the geographical footprint of those authorities.  She explained that the project would mean more flexibility with regards to getting placements and would also mean increased stability for the LBWF’s LAC. 

 

Cabinet:

 

(1)          agreed that Waltham Forest joins the procurement process led by London Borough of Havering on behalf of the East London Health & Care Partnership to jointly commission up to 35 Looked After Children (LAC) residential placements within the geographical footprint of Northeast London; and

 

(2)          delegated approval of the contractual arrangements to Portfolio Lead Member for Children, Young People and Families and the Deputy Chief Executive for Families and Homes.

 

 

 

8.

CONNECTING COMMUNITIES STRATEGY pdf icon PDF 115 KB

Additional documents:

Decision:

Cabinet noted:

 

(1)    the Connecting Communities Strategy agreed by the Ministry of Housing, Communities and Local Government (MHCLG) in October; and

 

(2)   an initial budget allocation from MHCLG of £1.213m has been agreed for the Council for 2018/19 to support this work, alongside up to £250k made available to Job  ...  view the full decision text for item 8.

Minutes:

Councillor Te Velde introduced the report which was a key part Creating Futures and Think Family, and set out how we will work in new ways with local communities, building on their assets and strengths, and harnessing those strengths for wider community benefit.  She went on to thank Cabinet Members for their leadership, particularly Councillors Khan and Williams.  Councillor Te Velde also commended the Connecting Communities team, including Damian Atkinson – Programme Manager, Amy Buxton-Jennings – Programme Manager, Chris Newport – Project Manager and Lizzie Lewis – Project Support Officer.  Councillor Te Velde went on to say that uncertainty around Brexit had raised concerns as the programme is focussed on building cohesive and integrated communities for people of all backgrounds, races and faiths.

 

Councillor Khan echoed Councillor Te Velde’s words of thanks and also commended Councillor Te Velde for her hard work on the Strategy. 

 

Cabinet noted:

 

(1)    the Connecting Communities Strategy agreed by the Ministry of Housing, Communities and Local Government (MHCLG) in October; and

 

(2)   an initial budget allocation from MHCLG of £1.213m has been agreed for the Council for 2018/19 to support this work, alongside up to £250k made available to Job Centre Plus locally in 2018/19 to support jointly agreed employment priorities in our Strategy, with final funding for 2019/20 to be confirmed in January 2019.

 

9.

IMPLEMENTING THE INTEGRATED STRATEGIC COMMISSIONING FUNCTION FOR HEALTH AND SOCIAL CARE pdf icon PDF 159 KB

Additional documents:

Decision:

Cabinet noted:

 

(1)    the progress made on the development of an Integrated Strategic Commissioning Function;

(2)    the three commissioning portfolios at appendix C of the report, which will form the basis of a new staffing structure for the Integrated Strategic Commissioning Function, with the draft structure to be finalised by  ...  view the full decision text for item 9.

Minutes:

Councillor Asghar introduced the report which highlighted the progress made by the London Borough of Waltham Forest (LBWF) in relation to the development of an Integrated Strategic Commissioning Function.  She said that the report focussed on better community-based care.  Councillor Asghar went on to say that relevant staff had made progress in delivering a new work programme, which would put greater focus on prevention, wellbeing and independence.  She added that both LBWF and the Clinical Commissioning Group (CCG) would maintain individual responsibilities.  

 

Cabinet noted:

 

(1)    the progress made on the development of an Integrated Strategic Commissioning Function;

(2)    the three commissioning portfolios at appendix C of the report, which will form the basis of a new staffing structure for the Integrated Strategic Commissioning Function, with the draft structure to be finalised by the Deputy Chief Executive in line with existing delegated authority; and

(3)    the intention to enter into formal consultation with staff affected by the proposed changes.

 

10.

FINANCIAL MONITORING: MONTH 7 (OCTOBER) pdf icon PDF 162 KB

Additional documents:

Decision:

Cabinet:

 

(1)          noted the projected revenue expenditure position of a spend to budget as at month 7;

 

(2)          noted the progress on savings proposals detailed in Appendix 1 of the report;

 

(3)          agreed that the 2018/19 budget for approved Capital schemes is aligned with the year-end forecast of £106.5 million  ...  view the full decision text for item 10.

Minutes:

The Deputy Leader introduced the report which presented the forecast year-end position in respect of the Council’s Revenue and Capital expenditure. 

 

Cabinet:

 

(1)          noted the projected revenue expenditure position of a spend to budget as at month 7;

 

(2)          noted the progress on savings proposals detailed in Appendix 1 of the report;

 

(3)          agreed that the 2018/19 budget for approved Capital schemes is aligned with the year-end forecast of £106.5 million provided in Appendix 2 of the report;

 

(4)          noted the Capital financial position at month 7, as detailed in Appendix 2 of the report;

 

(5)          noted a budget allocation of £36,000 to fund the Christmas Fair at the Town Hall;

 

(6)          noted a budget allocation of £45,000 to fund the launch costs for Borough of Culture; and

 

(7)          agreed that where services are forecasting to overspend (including non-achievement of savings), that in line with the groundrules for financial control, appropriate mitigating action must be put in place by those services.

 

 

11.

TOWN HALL CAMPUS UPDATE pdf icon PDF 204 KB

Additional documents:

Decision:

Cabinet:

(1)  approved the updated Strategic Outline Business Case included at Appendix 3 of the report.

 

(2)  noted that current financial modelling, based on the scope for the Town Hall Campus approved by Cabinet in June 2018, has concluded that the scheme could be fully funded via the disposal of  ...  view the full decision text for item 11.

Minutes:

Councillor Miller introduced the report which outlined the progress made on the Town Hall Campus.  He confirmed that the project provided 50% affordable housing and would make the Assembly Hall fit for purpose. 

 

The Deputy Leader stated that the project had significant potential and opportunity.  He congratulated all officers involved. 

 

Councillor Mitchell said that she was pleased to note that the level of affordable housing had been increased and confirmed that the proposals had been well received by residents in Chapel End ward.  She also stated she was pleased that there was the opportunity to provide high quality accommodation throughout the borough. 

 

Cabinet:

 

(1)  approved the updated Strategic Outline Business Case included at Appendix 3 of the report.

 

(2)  noted that current financial modelling, based on the scope for the Town Hall Campus approved by Cabinet in June 2018, has concluded that the scheme could be fully funded via the disposal of the feeder sites and contributions from the appointed Development Partner;

 

(3)  approved the new scope of work at the Town Hall and investment in the Assembly Hall, as further detailed in Appendix 1 of the report, at a projected cost of £13.5 million therefore increasing the total budget to £16.5 million.  This additional funding needs to be provided for within the Council’s Capital programme, which will be refreshed as part of the budget setting process;

 

(4)  noted that the Council’s aspiration is to deliver 50 per cent affordable housing across the Campus. This could cost the overall project an additional £5.3 million and the funding strategy outlined in paragraphs 3.6 to 3.10 will be deployed to minimise any impact;

 

(5)  noted that, without the alternative sources of funding outlined in the funding strategy in paragraphs 3.6 to 3.10 of the report, there will be a need to prudentially borrow and the capital financing costs will be built into the future Medium Term Financial Strategy (MTFS).  However, the Director of Property & Asset Management will attempt to mitigate any impact by maximising capital receipts, efficiently procuring the scheme and exploring opportunities to generate income;

 

(6)  delegated approval to the Director of Property & Asset Management, in consultation with the Strategic Director of Finance & Governance, to procure and appoint the design team and construction company for the Town Hall and Assembly Hall; and

 

(7)  delegate approval to the Director of Property & Asset Management, in consultation with the Strategic Director of Finance & Governance, to procure and award the contract for a technical advisory team and commercial advisor to support the Development Partner procurement process and the management of the Development Partner.

 

12.

SCHOOLS CAPITAL PROGRAMME 2018 - 2022 pdf icon PDF 148 KB

Additional documents:

Decision:

Cabinet:

(1)          approved the allocation of the available resource of £19.80 million to the Schools Capital Programme;

 

(2)          delegated authority to finalise this programme, within identified available financial resources to the Deputy Chief Executive (Families & Homes),in consultation with the Portfolio Lead for Children, Young People and Families and the  ...  view the full decision text for item 12.

Minutes:

Councillor Williams introduced the report which set out the Council’s proposed School Capital Programme for the financial years 2018-22.  She stated that the capital programme provided for new buildings and improved buildings for schools in the borough.  Councillor Williams gave thanks to officers, including Linzi Roberts-Egan – Deputy Chief Executive, analysers, project managers, contractors and relevant officers in the Council’s Regeneration department who had worked on the project.  She went on to say that LBWF still did not have the powers to build a new school and were reliant on the Department for Education or any free schools.

 

Cabinet:

 

(1)          approved the allocation of the available resource of £19.80 million to the Schools Capital Programme;

 

(2)          delegated authority to finalise this programme, within identified available financial resources to the Deputy Chief Executive (Families & Homes),in consultation with the Portfolio Lead for Children, Young People and Families and the Strategic Director of Finance & Governance;

 

(3)          delegated authority to the Director of Property and Asset Management, in consultation with the Portfolio Lead for Children, Young People and Families, the Director of Finance and Director of Supply Chain:

 

·         To proceed with the procurement of projects and maintenance and improvement works included in the Programme subject to Strategic Commissioning Board Approval;

·         To award contracts provided they are within the resources available in the Council’s Capital programme to meet such contractual commitments;

 

(4)          noted the total anticipated Schools Capital Programme resources of £110.24 million that is available for projects to be delivered to the end of the financial year 2021/22 in Appendix 1 of the report; and

 

(5)          noted the total resource of £90.43 million currently committed against projects previously approved by Cabinet, and by delegated authority in Appendix 2 of the report.

 

13.

EXCLUSION OF PRESS AND PUBLIC

The press and public may be excluded from the proceedings for consideration of item 4 in accordance with Section 100(A) of the Local Government Act 1972 as amended, on the grounds that consideration of the item would involve the disclosure of exempt information as defined in paragraph 3 of Schedule  ...  view the full agenda text for item 13.

Minutes:

Cabinet resolved to exclude the press and public for consideration of items 13 and 14 in accordance with Section 100 (A) of the Local Government Act 1972 as amended, on the grounds that consideration of the report and appendices involved the disclosure of exempt information as defined in in Part 1, paragraph 3 of Schedule 12A of the Act. 

14.

NATIONAL GRID (AFFORDABLE WARMTH SOLUTIONS AWS) WARM HOMES FUNDING FOR HOUSING FUEL POVERTY PROJECT

Decision:

Cabinet approved the recommendations (1-2)

 

Minutes:

Councillor Mitchell introduced the report and, in doing so, explained that many residents in Waltham Forest were forced to choose between heating their homes and food.  She stated that this project would allow funding for the installation of gas connections and central heating in 200 homes in the borough.  Councillor Mitchell explained that officers intended to use intelligence gained from the landlord licensing scheme to identify those with excessive fuel poverty. 

 

Cabinet:

(1)   approved acceptance of funding of £500,000 from the National Grid, through Affordable Warmth Solutions CIC, towards the cost of installation of gas connections and central heating installations in 200 homes in Waltham Forest; and

(2)    authorised officers to enter into a Funding/Recipient Agreement with Affordable Warmth Solutions in relation to the £500,000 funding.

 

15.

SUPPORTING THE CREDIT UNION

Additional documents:

Decision:

Cabinet approved the recommendations (1-3)

 

Minutes:

Councillor Ali introduced the report. 

 

Cabinet:

 

(1)    agreed financial support in the form of an interest free loan, repayable over 10 years to LCCU subject to the appropriate due diligence and confirmation that the new merged entity’s continued viability.

(2)    agreed additional support in the form of a non-repayable grant subject to LCCU demonstrating through a sound business case with key deliverables aligned to the Council’s priorities that there would be a beneficial return on the Council’s investment for residents and businesses.

(3)    delegated responsibility to make the final decision on what level of financial support (both loan and grant) should be made to the Portfolio Lead Member for Transformation and Commercial Operations following consultation with the Director of Finance and Governance and the Portfolio Lead Member for Economic Growth and High Streets.