You are here:

Agenda, decisions and minutes

Venue: Council Chamber - Waltham Forest Town Hall. View directions

Contact: Anthony Jackson, Democratic Services Officer  020 8496 4328 Email: anthony.jackson@walthamforest.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

As part of a National Youth Takeover, the Chair welcomed Mr Bilal Boumediene and, for his benefit, provided some background on the decisions that fall within Cabinet’s remit.  She said that she was pleased that Mr Boumediene was able to attend the meeting and asked senior officers and Cabinet Members to introduce themselves. 

 

Mr Boumediene introduced himself and explained that he was 24 years old and had lived in the borough since the age of 12. He thanked Cabinet for inviting him to the meeting. 

 

No apologies for absence were received.

2.

DECLARATIONS OF INTEREST

Members are required to declare any pecuniary or non-pecuniary interests they or their spouse/partner may have in any matter which is to be considered at this meeting. Interests are defined on the inside cover of this agenda.

Minutes:

Councillor Loakes declared a pecuniary interest in item 4 – North London Waste Plan Regulation 19 Publication – as he was the Chair of the North London Waste Authority.  He confirmed that he would leave the room for discussion of the item.

3.

MINUTES OF CABINET pdf icon PDF 102 KB

Minutes:

The minutes of the meeting, held on 11 October 2018, were agreed and signed by the Chair as a correct record. 

4.

NORTH LONDON WASTE PLAN REGULATION 19 PUBLICATION pdf icon PDF 175 KB

Additional documents:

Decision:

Cabinet:

(1)  approved the proposed submission version of the North London Waste Plan (set out in Appendix 1 of the report) for publication, consultation and subsequent submission to the Secretary of State for independent examination; and

 

(2)  delegated any minor alterations to the proposed submission version of the  North London  ...  view the full decision text for item 4.

Minutes:

Councillor Loakes left the room for discussion of this item.

 

Councillor Miller introduced the report.

 

Cabinet:

 

(1)  approved the proposed submission version of the North London Waste Plan (set out in Appendix 1 of the report) for publication, consultation and subsequent submission to the Secretary of State for independent examination; and

 

(2)  delegated any minor alterations to the proposed submission version of the  North London Waste Plan, considered necessary as a result of the Regulation 19 consultation or arising during the examination to the Director of Regeneration and Growth, in consultation with the Portfolio Lead Member for Economic Growth and High Streets.

 

 

5.

INTRODUCTION OF PARKING PERMITS, AND PAID FOR PARKING OF MOTORCYCLES pdf icon PDF 138 KB

Decision:

Cabinet:

 

(1)   agreed to carry out a statutory consultation on the proposed introduction of parking permits for motorcycles within CPZ areas and other shared use parking bays where a charge normally applies;

 

(2)   delegated authority to the Deputy Leader of the Council, in consultation with the Strategic Director for Neighbourhoods  ...  view the full decision text for item 5.

Minutes:

Councillor Loakes introduced the report and highlighted the anomaly as parking permits were not required for motorcycles.  He explained that the proposed change would encourage residents to cycle or use public transport and potentially contribute to reducing emissions in the borough.   

 

The Leader stated that the recommendations would allow residents the chance to have their say on the proposals.

 

Cabinet:

 

(1)   agreed to carry out a statutory consultation on the proposed introduction of parking permits for motorcycles within CPZ areas and other shared use parking bays where a charge normally applies;

 

(2)   delegated authority to the Deputy Leader of the Council, in consultation with the Strategic Director for Neighbourhoods and Commercial Services, to consider the consultation responses and agree whether to make the Traffic Management Order. Pricing will fall in line with current residents and business permit structures; and

 

(3)   noted that these charges would align with any future increased to parking charges.

 

 

6.

PERSISTENT EVADERS OF PAYMENT OF PARKING PENALTY CHARGES: ADOPTION OF PART 5 (NON-PAYMENT OF PENALTY CHARGES) OF THE LONDON LOCAL AUTHORITIES AND TRANSPORT FOR LONDON ACT 2008 pdf icon PDF 98 KB

Additional documents:

Decision:

Cabinet agreed to recommend to Council that Council:

(1)  resolves to adopt Part 5 of The London Local Authorities and Transport for London Act 2008 (“the Act”) which provides local authorities, in London, with power to take enforcement action, against Persistent Evaders throughout Greater London; 

 

(2)  approves a date for  ...  view the full decision text for item 6.

Minutes:

Councillor Loakes introduced the report and explained that there was an increasing cohort of individuals that were receiving penalty notices and not paying them.  He said that the legislation would allow the Council access to the records of parking contractors, identify persistent evaders of penalty notices and remove the offenders’ vehicles.  Councillor Loakes added that the money collected would make a significant difference to the borough.

 

The Leader described the approach as fair and said that the residents of the London Borough of Waltham Forest would expect the Council to take such action. 

 

Councillor Loakes then paid tribute to the work of Anthony Hall – Head of Parking Services and Mehmet Hassan – Senior Contract Manager (Highways and Traffic Management).

 

Cabinet agreed to recommend to Council that Council:

 

(1)  resolves to adopt Part 5 of The London Local Authorities and Transport for London Act 2008 (“the Act”) which provides local authorities, in London, with power to take enforcement action, against Persistent Evaders throughout Greater London; 

 

(2)  approves a date for Part 5 of the Act to come into operation with such date not to be earlier than the expiry of one month from the publication, in the London Gazette, of notice of the making of the resolution; and

 

(3)  notes a review will be carried out after 12 months to determine the effectiveness of using the Part 5 power to enforce against Persistent Evaders throughout the Greater London area.  A decision, based on this internal review to be taken by the Deputy Leader of the Council on the feasibility to continue at that time.

 

 

 

7.

CONTRACT TERMINATION OF THE YOUNG PEOPLE'S SPECIALIST EARLY RESPONSE SERVICE pdf icon PDF 115 KB

Additional documents:

Decision:

Cabinet:

 

(1)   approved the termination of the contract with NELFT for delivery of the Young People’s Specialist Early Response Service on behalf of Waltham Forest;

 

(2)   authorised officers to take appropriate steps to secure alternate provision of the service elements, with no change in the level of resourcing;

 

(3)   delegated  ...  view the full decision text for item 7.

Minutes:

Councillor Asghar introduced the report and explained that to continue with the contract as it was would result in failure to meet the Council’s statutory duty.  She confirmed that the North East London NHS Foundation Trust (NELFT) had agreed that they had been unable to deliver their objectives and pointed out that failure to deliver could impact on the life chances of young people in the borough.

 

The Leader said that this was a good example of the agility of this Council and confirmed that if an organisation was failing in their duty to young people, then this Council would act accordingly.  She thanked Councillor Asghar for the excellent leadership she had provided.   

 

Councillor Williams stated that there was an expectation that the needs of vulnerable children in the borough should be met and said that she could see the value of the intervention work.  She also referred to the importance of shopping around for a better service if the current service was not meeting objectives. 

 

The Leader confirmed that the Clinical Commissioning Group (CCG) determined how much funding was available and pointed out that there had been a significant reduction in funding across the country.  She added that the Council was accountable to the general public however pointed out that the CCG Executive were elected by GP’s and only GP’s.  She described this as a deficit in democracy. 

 

Cabinet:

 

(1)   approved the termination of the contract with NELFT for delivery of the Young People’s Specialist Early Response Service on behalf of Waltham Forest;

 

(2)   authorised officers to take appropriate steps to secure alternate provision of the service elements, with no change in the level of resourcing;

 

(3)   delegated authority to the Deputy Chief Executive, in consultation with the Portfolio Lead Members for Health and Voluntary Sector Partnerships and for Children, Families and Young People, and the Strategic Director for Finance and Governance to approve the new arrangements for provision of the service, including the award of contract(s);

 

(4)   noted that (1) above is specific to the YPSER service contract and that it will not affect other contractual relationships between the Council and NELFT;

 

(5)   agreed to take the opportunity to re-affirm the commitment of the Council to work in partnership with NELFT and others to address the broader issues around children's mental health and wellbeing across the whole population, including the Council’s continued commitment to provide £315,000 per year towards children's mental health services and interventions, as directed by the CAMHS board under the governance of the Integrated Strategic Commissioning Board.

 

8.

EXTENSION OF CONTRACT FOR AGENCY WORKERS pdf icon PDF 101 KB

Decision:

Cabinet agreed a twelve month extension to the council’s contract with Matrix SCM, varying the contract expiry date from 31 January 2019 to 31 January 2020.

 

OPTIONS & ALTERNATIVES CONSIDERED

Officers have evaluated the full range of options for achieving maximum value for money from the council’s agency worker spend. The  ...  view the full decision text for item 8.

Minutes:

Councillor Loakes introduced the report and explained that the Council had been working with Matrix SCM for the provision of agency workers for a number of years.  He stated that there would be times that the Council needed to utilise agency workers, for example in the Adult Social Care department.  Councillor Loakes also said that there had been a reduction in agency staff by 54% which indicated that savings had been made in a period of austerity. 

 

The Leader praised the work on this subject and gave the view that a number of local authorities could learn from LBWF.  She added that a lot of work went into encouraging agency staff to commit to the Council long-term. 

 

Cabinet agreed a twelve month extension to the council’s contract with Matrix SCM, varying the contract expiry date from 31 January 2019 to 31 January 2020.

 

9.

PIONEERING EMPLOYER pdf icon PDF 143 KB

Additional documents:

Decision:

Cabinet:

 

(1)   agreed that the proposed improvements to support for employees, as set out in the report and Appendix A to the report, should be implemented and reported back to Full Council, and

 

(2)   noted the intention to consider a similar range of measures to support councillors as part of  ...  view the full decision text for item 9.

Minutes:

Councillor Loakes introduced the report and referred to the fact that in January 2018 the Council had introduced the Smallest Things scheme which extended maternity and paternity leave to any employee who had a baby born prematurely.  He stated that LBWF was the first local authority to introduce such a scheme and confirmed that some other London Boroughs had followed suit.  Councillor Loakes explained that the report outlined how, as a consequence of the Smallest Things scheme, the Council intends to review and update existing policies. 

 

Councillor Loakes and the Leader gave thanks to Stuart Petrie – Head of HR, Jane Blanche – Policy HR Consultant and Ben Plant – Director of Transformation and HR for their hard work and innovation.

 

Cabinet:

 

(1)   agreed that the proposed improvements to support for employees, as set out in the report and Appendix A to the report, should be implemented and reported back to Full Council, and

 

(2)   noted the intention to consider a similar range of measures to support councillors as part of Phase 2 of the Modern Members programme.

 

10.

LOCAL COUNCIL TAX SUPPORT SCHEME FROM 1 APRIL 2019 pdf icon PDF 128 KB

Additional documents:

Decision:

Cabinet:

(1)  recommended to Full Council that the current Council Tax Support Scheme continues wherebythe maximum award available to working age people receiving support remains at 76% for the Council Tax billing year 1 April 2019 to 31 March 2020;

 

(2)  recommended to Full Council that the Council continues  ...  view the full decision text for item 10.

Minutes:

Councillor Ali introduced the report and said that the scheme assisted low income and working age households.  He confirmed that no changes were proposed to the scheme for the third year running and stated the importance of the Council keeping the current scheme as it gave residents a degree of certainty.  Councillor Ali also explained LBWF was now a Universal Credit full service borough.

 

The Leader stated that the move to Universal Credit was creating hardship in the borough and said that this report was a sensible response to significant changes to council tax support schemes brought about by the Coalition Government.

 

Cabinet:

 

(1)  recommended to Full Council that the current Council Tax Support Scheme continues wherebythe maximum award available to working age people receiving support remains at 76% for the Council Tax billing year 1 April 2019 to 31 March 2020;

 

(2)  recommended to Full Council that the Council continues with the £750,000 earmarked in reserves for a Discretionary Hardship Fund under section 13A(1)(c) of the Local Government Finance Act 1992 as amended by the Local Government Finance Act 2012, to offer additional help and support to those suffering the greatest financial hardship as defined in the Discretionary Housing Payment and  Council Tax Hardship Scheme published on the Council’s website;

 

(3)  noted that the remaining provisions of the Council’s scheme for 2019/20 will be as published on the Council’s website;

 

(4)   noted that the current scheme would no longer be fully funded within the assumed Government funding envelope.  The projected cost of the scheme will be reflected in the calculation of the council tax base for 2019/20, and will be included within the next MTFS refresh as part of the budget setting process; and

 

(5)  noted that before any significant changes to the scheme reducing or removing support could be made, a statutory consultation would need to be carried out.

 

11.

BUDGET REVIEW - FEES AND CHARGES 2019/20 pdf icon PDF 122 KB

Additional documents:

Decision:

Cabinet agreed the schedule of Fees and Charges as set out in Appendix 1(iii) to the report, so far as they relate to fees and charges that are not reserved for Council decision by the provisions of the Local Authorities (Functions and Responsibilities) Regulations 2000 (as amended).

 

OPTIONS & ALTERNATIVES CONSIDERED  ...  view the full decision text for item 11.

Minutes:

The Leader introduced the report.

 

Councillor Loakes asked Cabinet to note the supplemental despatch which corrected the appendix in relation to parking statistics.  He then confirmed that LBWF would continue to have the cheapest parking costs in London and said that parking charges would be frozen in Council car parks.  Councillor Loakes also stated that more needed to be done about air quality in the borough and stated that it was expected that funds would be found to maintain the borough’s highways network.  He also referred to an initiative (to be introduced in April 2019) which would allow foster carers in the borough to get the first parking permit for free.  He added that free visitor permits would be provided to the elderly and those with new babies. 

 

Cabinet agreed the schedule of Fees and Charges as set out in Appendix 1(iii) to the report, so far as they relate to fees and charges that are not reserved for Council decision by the provisions of the Local Authorities (Functions and Responsibilities) Regulations 2000 (as amended).

 

 

12.

HOUSING REVENUE ACCOUNT MEDIUM TERM FINANCIAL STRATEGY pdf icon PDF 167 KB

Additional documents:

Decision:

Cabinet:

 

(1)  noted the forecast for the HRA in Appendix 1 of the report;

 

(2)  agreed the revised capital programme shown in appendix 3 of the report;

 

(3)  noted the increasing balance of retained right to buy (RTB) capital receipts which are subject to deadlines for spending as set out  ...  view the full decision text for item 12.

Minutes:

Councillor Mitchell introduced the report which reviewed the financial position and assumptions of the Housing Revenue Account (HRA) for the next five years and provided an updated position to that reported to Cabinet on 21 February 2018.  She explained that the financial forecast allowed the Council to look into how it could invest in and generate the borough’s estates.  Councillor Mitchell went on to say that a large proportion of residents in the borough relied on benefits and explained that the Council was working with residents to provide budgeting skills.  She also explained that the income would allow the Council to concentrate on aspects like fire safety for example by installing sprinklers in sheltered accommodation and tower blocks.  Councillor Mitchell then gave thanks to officers for their hard work, particularly Jahangir Mannan – Strategic Finance Advisor.

 

Cabinet:

 

(1)  noted the forecast for the HRA in Appendix 1 of the report;

 

(2)  agreed the revised capital programme shown in appendix 3 of the report;

 

(3)  noted the increasing balance of retained right to buy (RTB) capital receipts which are subject to deadlines for spending as set out in appendix 6 of the report; 

 

(4)  agreed to participate in the GLA offer to ring fence RTB receipts and interest; and

 

(5)  delegated authority to the Director of Housing, in consultation with the Portfolio Lead Members for Housing and Economic Growth and High Streets and the Director of Finance and Governance, to agree an expansion of existing schemes and to enter into new schemes to utilise available RTB receipts in ways which assist in the provision of accommodation for homeless families.

 

 

13.

FINANCIAL MONITORING: MONTH 6 (SEPTEMBER) pdf icon PDF 151 KB

Additional documents:

Decision:

Cabinet:

(1)          noted the projected revenue expenditure position of a spend to budget as at month 6;

(2)          agreed that where services are forecasting to overspend (including non-achievement of savings), that in line with the ground rules for financial control, appropriate mitigating action must be put in place by those  ...  view the full decision text for item 13.

Minutes:

The Leader introduced the report and, in doing so, stated the importance of discussing issues around adult and children social care and thanked Eddie Townsend – Acting Director of Communications and his team for providing the Council with a platform to express views.  She said that vulnerable people deserve all the support that the Council could provide.   

 

Mr Boumediene stated that it was important to remember and see people as people and not numbers and to be mindful that every case involved an actual person.  The Leader agreed and added that she wanted social workers to get the respect recognition they deserved as they had a very difficult job.   

 

The Leader also commended Local Government Association’s Labour Group in their Austerity Campaign.

 

Cabinet:

(1)          noted the projected revenue expenditure position of a spend to budget as at month 6;

 

(2)          agreed that where services are forecasting to overspend (including non-achievement of savings), that in line with the ground rules for financial control, appropriate mitigating action must be put in place by those services;

 

(3)          noted the progress on savings proposals detailed in Appendix 1 to the report;

 

(4)          noted a budget allocation of £275,000 to develop further our approach to Return on Investment;

 

(5)          noted a budget allocation of £153,000 for the Enterprising Council programme;

 

(6)          noted additional Adult Social Care (ASC)  funding of £1.089 million been allocated in 2018/19 to the Council; and

 

(7)          noted a budget allocation of £600,000 to fund the increased cost of temporary accommodation placements from thegeneral inflation provision held in central contingency.

 

 

 

14.

APPROPRIATION OF LAND REQUIRED TO REDEVELOP JUNIPER HOUSE FOR NEW HOUSING pdf icon PDF 152 KB

Additional documents:

Decision:

Cabinet:

(1)  agreed the approach to negotiating third party rights before using powers to address them under Section 203 of the Housing and Planning Act 2016 as referred to in section 3.4.of the report;

 

(2)  subject to implementing the approach for negotiating third party rights, agreed to appropriate the land  ...  view the full decision text for item 14.

Minutes:

Councillor Miller introduced the report and, in doing so, said that the report detailed a number of measures to bring the development forward quickly. 

 

The Leader was pleased to note that the development would include provision of a number of nursery school places.

 

Councillor Williams as pleased to note that every report considered had an impact on children and/or young people.  She thanked the Cabinet for the decisions taken at the meeting. 

 

Cabinet:

(1)  agreed the approach to negotiating third party rights before using powers to address them under Section 203 of the Housing and Planning Act 2016 as referred to in section 3.4.of the report;

 

(2)  subject to implementing the approach for negotiating third party rights, agreed to appropriate the land shaded blue on the plan attached at Appendix A of the report for planning purposes under Section 122 of the Local Government Act 1972;

 

(3)  subject to obtaining the Secretary of State's consent under Section 19 of Housing Act 1985, agreed to appropriate the land coloured and hatched black on the plan at Appendix A of the report for planning purposes under Section 122 of the Local Government Act 1972;

 

(4)  subject to (3) above, authorised the Strategic Director of Finance and Governance, in consultation with Director of Housing, to transfer of the land shown as coloured and hatched black on the plan attached at Appendix A to the report, valued at £250,000, from the Housing Revenue Account to the General Fund;

 

(5)  authorised the Director of Property and Asset Management, in consultation with the Director of Regeneration and Growth, the Director of Housing and the Director of Governance and Law, to use statutory powers under Section 203 of the Housing and Planning Act 2016 to address third party rights over the land edged red on the plan at Appendix A of the report. This is subject to implementing the approach set out for negotiating third party rights; and

(6)  authorised the Director of Property and Asset Management, the Director of Regeneration and Growth and the Director of Governance and Law to deal with all necessary legal arrangements to effect the appropriation as set out in the report including, where deemed necessary, to seek consent from the Secretary of State.