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Agenda, decisions and minutes

Venue: Council Chamber - Waltham Forest Town Hall. View directions

Contact: Anthony Jackson, Democratic Services Officer  020 8496 4328 Email: anthony.jackson@walthamforest.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Councillor Clyde Loakes.

2.

DECLARATIONS OF INTEREST

Members are required to declare any pecuniary or non-pecuniary interests they or their spouse/partner may have in any matter which is to be considered at this meeting. Interests are defined on the inside cover of this agenda.

Minutes:

There were no declarations of interests.

3.

MINUTES OF CABINET pdf icon PDF 111 KB

Minutes:

The minutes of the previous meeting, held on 13 September 2018, were approved and signed as a correct record.

4.

MANIFESTO IMPLEMENTATION pdf icon PDF 97 KB

Additional documents:

Decision:

Cabinet:

 

(1)          noted the delivery milestones set out in Appendix 1 of the report for implementing the pledges made in the manifesto;

(2)          agreed the measures outlined in Appendix 1 of the report to monitor the action taken to implement manifesto pledges; and

(3)          agreed that Cabinet receive a further  ...  view the full decision text for item 4.

Minutes:

The Leader of the Council introduced the report and presented the recommendations to the Cabinet.

 

The Leader praised the work of Matthew More - Executive Officer to the Leader, and also said that this was a manifesto that colleagues could be proud of.  She added that it was important to keep track of the key items to be delivered over the next four years.

 

Cabinet:

 

(1)          noted the delivery milestones set out in Appendix 1 of the report for implementing the pledges made in the manifesto;

(2)          agreed the measures outlined in Appendix 1 of the report to monitor the action taken to implement manifesto pledges; and

(3)          agreedthat Cabinet receive a further report in October 2019 to provide a progress update on the implementation of these recommendations.

 

5.

LONDON BOROUGH OF CULTURE 2019: UPDATE pdf icon PDF 131 KB

Decision:

Cabinet:

 

(1)          noted the progress with developments since the July 2018 Borough of Culture Cabinet paper, including:

 

(b)       the steps taken to realise the council’s plans to deliver an      ambitious creative programme for London Borough of Culture 2019;

 

(c)       the plans to reveal key elements of the programme at the  ...  view the full decision text for item 5.

Minutes:

The Leader introduced the report and presented the recommendations to the Cabinet.

 

The Leader described the events as being very successful and praised the excellent work undertaken by officers.  She also asked Councillors to encourage residents to get involved in the Legends of the Forest campaign and to reflect on how to incorporate the objectives set out in the report into their work.

 

Cabinet:

 

(1)          noted the progress with developments since the July 2018 Borough of Culture Cabinet paper, including:

 

(b)       the steps taken to realise the council’s plans to deliver an ambitious creative programme for London Borough of Culture 2019;

 

(c)       the plans to reveal key elements of the programme at the end of October 2018;

 

(c)          the plans for the opening event Welcome to the Forest – on the 11-13 of January 2019; and

 

(2)          noted that further updates on the London Borough of Culture 2019 programme will be presented to Cabinet on a quarterly basis, with the next update scheduled for January 2019.

 

6.

LIFE CHANCES COMMISSION - COMMISSION'S REPORT AND COUNCIL RESPONSE pdf icon PDF 146 KB

Additional documents:

Decision:

Cabinet:

 

(1)          noted and approved the findings and recommendations in the Life Chances Commission’s Report;

 

(2)          noted and approved the approach set out in ‘Creating Futures for Young People’, the council’s response to the Commission; and

 

(3)          noted a budget allocation of £362,600 to fund the requirements of this programme  ...  view the full decision text for item 6.

Minutes:

The Leader introduced the report and presented the recommendations to the Cabinet.

 

Councillor Ros Flowers, the Junior Cabinet Member for Life Chances, thanked officers for their sterling work and explained that life chances were affected by a range of factors.  She confirmed that the objectives contained in the report were wide-reaching and said that she looked forward to working with officers, schools and other partners to try and implement the recommendations. 

 

Councillor Grace Williams, the Portfolio Lead Member for Children, Families and Young People, added her thanks to officers and to the young people who had contributed to the report. She confirmed that she had received positive feedback from young people who felt that they were being listened to by the Council.  Councillor Williams explained that it was important for the Council to consider how to leverage considerable powers as a corporate entity. 

 

Councillor Simon Miller, the Portfolio Lead Member for Economic Growth and High Streets, said that this project would only work if the Council and the Commission work closely together and confirmed that he had been reaching out to employers to create more opportunities and introduce more apprenticeships.  He added that if the project was successful it could potentially change the lives of young people by offering career opportunities for young people. 

 

Councillor Naheed Asghar, the Portfolio Lead Member for Health and Voluntary Sector Partnership, reaffirmed Public Health’s commitment to the project and added that there was joint work ongoing in creating a young person mental health charter.  Councillor Asghar also explained that there was digital and online support for young people. 

 

The Leader concluded that this was a result of work that had been ongoing over a long period of time and wished to thank Darryl Abelscroft – Policy Manager, and his team for their work on the report.  She also explained that this was a live document to provide young people with a variety of opportunities and should not be ignored.  

 

The Leader also thanked Aiden McManus - Director of Property and Asset Management, and Alan Ollier-Thompson - Head of Skills, for their work with The Junction (a new Children and Family Centre) and encouraged Members to visit the site.

 

Cabinet:

 

(1)          noted and approved the findings and recommendations in the Life Chances Commission’s Report;

 

(2)          noted and approved the approach set out in ‘Creating Futures for Young People’, the council’s response to the Commission; and

 

(3)          noted a budget allocation of £362,600 to fund the requirements of this programme over the next 3 years and £66,500 to fund a project manager for an 18 month period.  These costs will be funded from the Budget Strategy Reserve.

 

7.

CAPITAL LETTERS MEMBERSHIP pdf icon PDF 121 KB

Additional documents:

Decision:

Minutes:

Councillor Louise Mitchell, the Portfolio Lead Member for Housing, introduced the report and presented the recommendations to the Cabinet.

 

Councillor Mitchell explained that this was a joint procurement of temporary accommodation across London over three years and that it was an opportunity to contribute to the life chances of our most vulnerable residents who were facing homelessness. She stated that temporary accommodation was a significant issue in London and within the borough which needed to be addressed.

 

Councillor Mitchell confirmed that 8 London boroughs had already joined the scheme and another 13 London boroughs had shown interest. She added that this would create a shared knowledge pool across the London Boroughs which became members.

 

Cabinet:

 

(1)          agreed to join Capital Letters Ltd as an “A” member;

 

(2)          noted that £39M over three years will be potentially made available by MHCLG to support this scheme for London boroughs;

 

(3)          appointed the Divisional Director, Housing Solutions ex officio as the Council’s initial representative who will have the right on behalf of the council to attend the meetings of the company, vote and exercise all rights of membership on behalf of the Council and to refer the appointment to full Council for ratification; and

 

(4)          delegated to the Director of Housing, in consultation with the Portfolio Lead Member for Housing and the Director of Governance and Law, authority to agree and enter into the necessary documents for the Council’s membership of Capital Letters Limited.

 

8.

LOCAL LIST OF VALIDATION REQUIREMENTS FOR PLANNING APPLICATIONS pdf icon PDF 116 KB

Additional documents:

Decision:

Cabinet adopted the Local Validation Requirements List for use in the validation of planning applications together with the individual checklists for common application types.

 

OPTIONS & ALTERNATIVES CONSIDERED

 

The alternative option would be not to have Local Validation Requirements and allow planning applications to be submitted using only the National  ...  view the full decision text for item 8.

Minutes:

Councillor Miller introduced the item and presented the recommendation to the Cabinet.  He explained that the purpose of the report was to ensure that the Council was fulfilling the requirements of the National Planning Policy Framework.

 

The Leader gave thanks to Jane Custance for her work on the report.

 

Cabinet adopted the Local Validation Requirements List for use in the validation of planning applications together with the individual checklists for common application types.

 

9.

CHANGES TO TIMED WASTE COLLECTION pdf icon PDF 99 KB

Additional documents:

Decision:

Cabinet approved the implementation of additional timed waste collections for businesses and residents on town centre roads (as set out in paragraph 3.4 of the report) between 9 and 11pm on Monday, Wednesday and Friday.

 

OPTIONS & ALTERNATIVES CONSIDERED

A number of options for the new collection times were considered:

·         Days  ...  view the full decision text for item 9.

Minutes:

The Leader introduced the item and presented the recommendations to the Cabinet.

 

The Leader acknowledged that an aspect that had assisted the recycling rates of London Borough of Waltham Forest was the fact that other London Boroughs had more tower blocks. She added that the proposed additional collections would help in reducing amounts of waste and fly-tipping within the borough.

 

Cabinet approved the implementation of additional timed waste collections for businesses and residents on town centre roads (as set out in paragraph 3.4 of the report) between 9 and 11pm on Monday, Wednesday and Friday.

 

10.

FINANCIAL MONITORING: MONTH 5 (AUGUST) pdf icon PDF 152 KB

Additional documents:

Decision:

Cabinet:

 

(1)           noted the projected revenue expenditure position of a spend to budget as at month 5;

 

(2)           agreed that where services are forecasting to overspend (including non-achievement of savings), that in line with the groundrules for financial control, appropriate mitigating action must be put in place by those services;  ...  view the full decision text for item 10.

Minutes:

The Leader introduced the item and presented the recommendations to the Cabinet

 

The Leader thanked John Turnbull - Director of Finance and Governance, and his team for their stewardship and acknowledged that amount of work that had been done. She added that exceptional feedback had been received in relation to the Peer Review and referred to the importance of looking ahead at potential risks which she was pleased to note was now happening. The Leader also expressed her thanks to each of the individual teams for budgets being met.

 

Cabinet:

 

(1)           noted the projected revenue expenditure position of a spend to budget as at month 5;

 

(2)           agreed that where services are forecasting to overspend (including non-achievement of savings), that in line with the ground rules for financial control, appropriate mitigating action must be put in place by those services;

 

(3)           noted the progress on savings proposals detailed in Appendix 1 of the report;

 

(4)           noted a budget allocation of £55,000 to fund a Project Officer within the Leader’s office, to be funded from contingency;

 

(5)           noted a budget allocation of £50,000 to fund the one-off costs to acquire a GIS system and £142,000 to fund the revenue costs for year 1 only, subsequent years will be funded from current base budgets.  The one-off costs would be funded from the Investment fund and the year 1 revenue costs from the Budget Strategy Reserve (BSR); and

 

(6)           noteda budget allocation of £330,000 to fund the Self Service Portal (i.e. Hornbill) until 31 March 2020 and this will be funded from the BSR.

 

11.

CORONATION SQUARE- AWARD OF DEVELOPMENT AGREEMENT AND DELIVERY BUDGET pdf icon PDF 141 KB

Additional documents:

Decision:

Cabinet:

 

(1)          approved an increase of affordable housing to be delivered from 25% to 50% on a baseline of 30% social  rent, 70% intermediate on the revised terms as further detailed in Appendix 1 of the report;

 

(2)          approved the revised capital receipt of £42,108,671 as set out in Appendix  ...  view the full decision text for item 11.

Minutes:

Councillor Miller introduced the item and presented the recommendations to the Cabinet.

 

Councillor Miller thanked Aiden McManus, Stewart Murray - Director of Economic Growth and Lucy Shomali - Director of Regeneration and Growth, for their hard work and stated that the scheme demonstrated good housing policy in London. Councillor Miller explained that 50 per cent of the housing built would be affordable, which would meet targets set by the Mayor of London and the London Borough of Waltham Forest.

 

The Leader added her thanks to Aiden McManus and his team.  She also gave thanks to Councillor Chris Robbins for seeing the potential of the area.

 

Cabinet:

 

(1)          approved an increase of affordable housing to be delivered from 25% to 50% on a baseline of 30% social  rent, 70% intermediate on the revised terms as further detailed in Appendix 1 of the report;

 

(2)          approved the revised capital receipt of £42,108,671 as set out in Appendix 1 of the report;

 

(3)          approved a delivery budget of £5,874,000 to cover the nine year delivery programme to deliver the Coronation Square scheme as further detailed in Appendix 2 of the report;

 

(4)          delegated approval to the Director of Property & Asset Management in consultation with the Director of Regeneration and Growth and Strategic Director of Finance and Governance to enter into the final Development Agreement and all associated legal agreements;

 

(5)          delegated approval of any further Section 123 (2A) Local Government Act 1972 assessment (if required) to Director of Property & Asset Management in consultation with Strategic Director of Finance and Governance as detailed in paragraph 7.2.4 of the report.

 

12.

ANNOUNCEMENTS FROM THE LEADER

Minutes:

The Leader presented the following announcements to the Cabinet:

 

·         That the coming months would have a particular focus on homelessness in Waltham Forest and that Councillor Mitchell would lead that work.  The Leader confirmed that this work would include looking at ways of working more effectively with partners on the issue.

 

·         On behalf of Council and Cabinet, the Leader gave thanks to the Metropolitan Police, particularly Borough Commander Richard Tucker for the ongoing work in tackling the drugs trade, which had resulted in 14 people being charged.