You are here:

Agenda, decisions and minutes

Venue: Council Chamber - Waltham Forest Town Hall. View directions

Contact: John Williams, Democratic Services  020 8496 4344 Email: |john.williams@walthamforest.gov.uk

Items
No. Item

25.

APOLOGIES FOR ABSENCE

Minutes:

None.  All members of the Cabinet were present.

 

26.

DECLARATIONS OF INTEREST

Members are required to declare any pecuniary or non-pecuniary interests they or their spouse/partner may have in any matter which is to be considered at this meeting. Interests are defined on the inside cover of this agenda.

Minutes:

None.

 

27.

MINUTES OF CABINET pdf icon PDF 131 KB

Minutes:

The minutes of the meeting held on 21 June 2016 were approved as a correct record and signed by the Chair.

 

28.

RESPONSE TO BRITAIN'S VOTE TO LEAVE THE EUROPEAN UNION pdf icon PDF 146 KB

Cabinet will receive a briefing on the practical issues arising from Brexit and how this will impact on the London Borough of Waltham Forest.  At the time of publication the document is not available but it will recommend the formation of a working group of Councillors and Officers to manage  ...  view the full agenda text for item 28.

Decision:

Cabinet agreed to receive the report and:

 

·         Noted the report.

 

·         Requested that the Strategic Director, Finance & Governance and Strategic Director, Corporate Development provide a monthly report to Cabinet and the Chair of Budget Scrutiny, to monitor the continuing economic, social and political impact of the decision to leave the EU,  ...  view the full decision text for item 28.

Minutes:

Consideration was given to a report of the Policy and Public Affairs Team.  The Leader of the Council briefly introduced the report.

 

Cabinet

 

(a)  agreed to receive and noted the report and:

 

(b)   requested that the Strategic Director, Finance & Governance and Strategic Director, Corporate Development provide a monthly report to Cabinet and the Chair of Budget and Performance Scrutiny Committee, to monitor the continuing economic, social and political impact of the decision to leave the EU, to help inform the Council’s strategic response.

 

29.

LEYTON SPORTS GROUND - HERITAGE LOTTERY FUND BID FOR PAVILION pdf icon PDF 142 KB

Decision:

 

Cabinet agreed to receive the report and:

 

·         Approved the submission of an external funding application to the Heritage Lottery Fund for £1.9m towards a £2.8m project for the restoration of the Grade II listed pavilion and 1930s Boxing Gym at Leyton Sports Ground.  

·         Delegated authority to the Strategic Director of  ...  view the full decision text for item 29.

Minutes:

Consideration was given to a report of the Head of Heritage and Cultural Services, outlining a submission to the Heritage Lottery Fund for the restoration of Leyton Cricket Pavilion and Boxing Gym as part of the plan to transform Leyton Sports Ground. The Leader of the Council formally moved the recommendations.

Cabinet agreed to receive the report and:

(a)    approved the submission of an external funding application to the Heritage Lottery Fund for £1.9m towards a £2.8m project for the restoration of the Grade II listed pavilion and 1930s Boxing Gym at Leyton Sports Ground;

(b)   delegated authority to the Strategic Director of Corporate Development, in consultation with the Strategic Director of Finance and Governance, to submit the second round application following the development phase of the project;

(c)    delegated authority to the Strategic Director of Corporate Development to approve the terms of the Heritage Lottery Grant and the final terms of the grant agreement together with any associated documents;

(d)   noted that match funding will be required in the region of £0.9m if the Council bid is successful and agreements are entered into, and that the budget for this has been included in the capital programme;

(e)    delegated authority to the Strategic Director of Corporate Development, in consultation with the Leader, to commence procurement processes and award contracts for the required works in order to deliver this project;

(f)    noted that this project is part of a wider master plan for Leyton Sports Ground to transform all the buildings to make the site a thriving hub; and

noted that other external funding bids and match funding may be required in order to see other parts of the site developed.

30.

SINGLE PROVIDER FRAMEWORK: AWARD OF CONTRACT FOR PROVISION OF PROFESSIONAL ENGINEERING SERVICES pdf icon PDF 91 KB

Additional documents:

Decision:

Cabinet agreed to receive the report and:

                                                                                 

·         Agreed to delegate authority to the Director of Neighbourhood  and Commercial Services, in consultation with the Portfolio Holder for Environment, to award the Single Provider Framework Contract for provision of Professional Engineering Services.

Minutes:

Consideration was given to a report of the Head of Highways and Infrastructure, setting out proposals for the Council to establish its own single provider for professional engineering services when the current arrangement with London Borough of Ealing expires in June 2016.  The Deputy Leader formally moved the recommendations.

 

Cabinet

 

(a)  agreed to receive the report; and

 

(b)  agreed to delegate authority to the Director of Neighbourhood and Commercial Services, in consultation with the Portfolio Holder for Environment, to award the Single Provider Framework Contract for provision of Professional Engineering Services.

 

31.

OLDER PEOPLE’S STRATEGY pdf icon PDF 116 KB

Additional documents:

Decision:

Cabinet agreed to receive the report and:

 

·         Approved the Older Peoples Strategy (Adults aged 65 years and older).

Minutes:

Consideration was given to a report of the Divisional Director, Adult Social Care.  Councillor Angie Bean introduced the report.  She said that the strategy brings together plans across the Council, setting out how services will be provided that contribute to the health and wellbeing of older people, and help those who require care and support in old age.  It was based on the vision of helping people to remain healthier and more independent for longer.  Councillor Bean emphasised in particular the use of digital, and help with mobility.  The recommendations are based on scrutiny findings and form part of the overarching Council of 2020 strategy.

 

Cabinet

 

(a)  agreed to receive the report; and

 

(b)  approved the Older People’s Strategy (Adults aged 65 years and older).

 

32.

REVENUE AND CAPITAL OUTTURN REPORT 2015/16 pdf icon PDF 127 KB

Additional documents:

Decision:

Cabinet agreed to receive the report and:

 

·         Noted the Revenue and Capital Outturn for 2015/16.

 

·         Approved the Revenue carry-forwards totalling £643,100 at Appendix 2.

 

·         Approved the Capital carry-forwards in respect of programme slippage totalling £53.406 million at Appendix 4(i).

 

·         Approved the transfer of £4.694 million underspend to the  ...  view the full decision text for item 32.

Minutes:

Consideration was given to a report of the Strategic Director of Finance and Governance.

 

Cabinet

 

(a)  agreed to receive the report;

 

(b)   noted the Revenue and Capital Outturn for 2015/16;

 

(c)    approved the Revenue carry-forwards totalling £643,100 at Appendix 2 to the report;

 

(d)   approved the Capital carry-forwards in respect of programme slippage totalling £53.406 million at Appendix 4(i) to the report;

 

(e)    approved the transfer of £4.694 million underspend to the Budget Strategy Reserve (BSR); and  

 

(f)    approved the allocation of £200,000 from contingency to offset the mobilisation cost of the Facilities Management contract.

 

33.

THE COUNCIL OF 2020: INVESTMENT STRATEGY pdf icon PDF 114 KB

Additional documents:

Decision:

Cabinet agreed to receive the report and:

 

·         Approved the investment strategy as the framework the Council will use for making decisions about investment that supports the delivery of The Council of 2020

 

Minutes:

Consideration was given to a report of the Strategic Director, Corporate Development.  The report set out the Council's approach to using investment agreed in the Budget and medium Term Financial Strategy to support the implementation of objectives outlined in The Council of 2020.

  

Cabinet

 

(a)  agreed to receive the report; and

 

(b)  approved the investment strategy as the framework the Council will use for making decisions about investment that supports the delivery of The Council of 2020.

 

34.

EFFICIENCY PLAN 2016-2020 pdf icon PDF 117 KB

Additional documents:

Decision:

Cabinet agreed to receive the report and:

 

·         Agreed the Efficiency Plan included within Appendix 1.

 

·         Agreed to submit the Efficiency Plan to satisfy the conditions of acceptance of the four year funding settlement for the period 2016/17 to 2019/20.

 

·         Reported the proposal to seek the four year funding settlement  ...  view the full decision text for item 34.

Minutes:

Consideration was given to a report of the Strategic Director of Finance and Governance.  The Leader of the Council said this was a four year funding settlement for the period 2016/17 to 2019/20 that was dependent upon an Efficiency Plan being in place by October 2016.

 

Cabinet

 

(a)  agreed to receive the report;

 

(b)   agreed the Efficiency Plan included within Appendix 1;

 

(c)    agreed to submit the Efficiency Plan to satisfy the conditions of acceptance of the four year funding settlement for the period 2016/17 to 2019/20; and

 

(d)   reported the proposal to seek the four year funding settlement to Full Council for endorsement as it will relate to the Council’s budget making for the next four years.

 

35.

MONTHLY FINANCIAL MONITORING REPORT: MONTH 2 (MAY 2016) pdf icon PDF 154 KB

Additional documents:

Decision:

Cabinet agreed to receive the report and:

 

·         Noted the projected revenue financial position at month 2.

 

·         Approved the allocation of the additional NNDR Section 31 grant of £668,355 to the Budget Strategy reserve.

 

·         Approved capital budget changes totalling an increase of £5.139 million as detailed at para. 3.26 below  ...  view the full decision text for item 35.

Minutes:

Consideration was given to a report of the Head of Corporate Accountancy.   It presented the forecast year-end position in respect of the Council’s revenue expenditure.  At this stage the projection is to spend to budget assuming all the Redefining Waltham Forest savings are secured and appropriate management actions are taken to address base budget pressures across a range of service areas.

 

Cabinet

 

(a)  agreed to receive the report;

 

(b)   noted the projected revenue financial position at month 2;

 

(c)    approved the allocation of the additional NNDR (national non-domestic rates) Section 31 grant of £668,355 to the Budget Strategy reserve; and

 

(d)   approved capital budget changes totalling an increase of £5.139 million as detailed in para. 3.26 of the report.

 

 

36.

LIBRARY LOCAL DEVELOPMENT PLAN pdf icon PDF 123 KB

Additional documents:

Minutes:

The Cabinet heard representations from the public on the proposals for Hale End Library.  Oliver Shykles referred to a petition with four thousand signatures, and questioned a number of statements in the report, in particular regarding the accessibility of the existing library, and the suitability of the proposed re-siting.  Hanna Chalmers said the library was part of an active and engaged community, and a viable public building of aesthetic value and greater potential.

 

Consideration was given to a report of the Strategic Director of Neighbourhood and Commercial Services.  A paper setting out data corrections and clarifications to the report was laid round the Chamber and published on the Council's website.

 

Councillor Sharon Waldron introduced the report and thanked Councillor Asghar, Michel Moloney and her team for their work.  She would be happy to consult with the community over the summer on the future of hale End Library, and Michele Moloney outlined how this could be achieved.

 

The Leader of the Council supported this approach, and emphasised that the Council had striven to keep libraries and leisure centres open whereas many others around the country had closed.  It would be for the consultation to show that alternatives to the proposals would increase usage to viable levels.

 

Cabinet supported consultation on the proposals over the summer, and while the delegation agreed below stood, reserved the option to make subsequent decisions collectively.

 

Cabinet

 

(a)  agreed to receive the report and agreed in principle to:

 

(i)   The Vision for Library Locals (Appendix 1) proposing the relocation of three of the four Library Locals and refurbishment of the fourth: this is evidenced by the four Business Cases (Appendix 2) and maps of current and future catchment areas (Appendix 6);

 

(ii)  All costs to refurbish, relocate and any acquisition / lease costs for the four Library Locals to be funded from the disposal receipts from the sale of three of the current buildings;

 

(iii)   The agreement in principle may be subject to delegation to the Director of Neighbourhoods and Commercial Services in consultation with the Portfolio Lead Member and the Junior Cabinet Member of the following:

 

a)   undertaking  a public consultation that  builds  on the extensive consultation exercise undertaken in 2011 that led to the decisions taken at Cabinet on 11th October 2011 (Appendix 4);

 

b)   authority having regard to the outcome of the consultation exercise to make minor amendments to the Library Local Vision in Appendix 1;

 

c)    authority to, having  conscientiously taken into account the responses from the consultation exercise, take the decision to proceed with the implementation of the new Vision;

 

(iv)             that in the event that the outcome and responses of the public consultation result in the recommendation of significant changes to the new Vision for Library Locals, officers are to report back to Cabinet before the taking of a decision to move the location of Library Locals; and

 

(b)  agreed that, to ensure the Library Local Programme as set out in the new Vision is progressed rapidly, that design  ...  view the full minutes text for item 36.

37.

LONDON REGENERATION FUND BLACKHORSE LANE CREATIVE INDUSTRIES pdf icon PDF 122 KB

Additional documents:

Decision:

Cabinet agreed to receive the report and:

 

·         Agreed to develop Number 50 Uplands and Units 3 and 10 Lockwood Way as shared workspace at a total cost of £2.3m as set out in Table 1 of which £1,152,952 will be grant from the GLA and £1,152,952 is match funding from  ...  view the full decision text for item 37.

Minutes:

Consideration was given to a report of the Director of Regeneration and Growth.  Councillor Clare Coghill introduced the report, which concerned the proposed Blackhorse Lane Creative Industries Zone and development of Creative Industries Workspaces in Blackhorse Lane.  The Council has successfully bid for capital funds from the Greater London Authority’s (GLA) London Regeneration Fund to facilitate the conversion of Council owned business space in Lockwood Way and at Uplands, to provide shared workspace.

 

The vision for a Creative Industries Zone will act as a catalyst for future conversion of more buildings and increase inward investment into the Borough, supporting a vibrant economy in Waltham Forest and the Blackhorse Lane area and enhancing the reputation of Waltham Forest.

Cabinet

(a)  agreed to receive the report;

(b)   agreed to develop Number 50 Uplands and Units 3 and 10 Lockwood Way as shared workspace at a total cost of £2.3m as set out in Table 1 of which £1,152,952 will be grant from the GLA and £1,152,952 is match funding from the Council as set out in Table 1 in the report;

(c)    agreed to enter into a lease for Number 50 Uplands and delegate the finalisation of this lease to the Director of Property and Asset Management in consultation with the Director of Regeneration and Growth; and

(d)   agreed to enter into an agreement with the Greater London Authority (GLA) to accept the London Regeneration Fund Grant and delegate to the Director of Regeneration and Growth, in consultation with the Director of Governance and Law, the agreement of the final terms of the grant.

 

38.

REDEVELOPMENT OF COUNCIL ASSETS IN WALTHAMSTOW TOWN CENTRE: CENTRAL PARADE. pdf icon PDF 146 KB

Additional documents:

Decision:

Cabinet agreed to receive the report and:

 

·         Agreed to commence a two stage Design and Build procurement process for the Central Parade scheme.

 

·         Delegated authority to Director of Property and Asset Management to evaluate and shortlist bids and recommend to Cabinet an award of contract for the two stage Design  ...  view the full decision text for item 38.

Minutes:

Consideration was given to a joint report of the Directors of Regeneration and Growth, Property and Asset Management, and Housing and Growth.

 

Councillor Coghill said the proposals represented the best use of Central Parade as a Council asset.  The Leader referred to a successful investment event resulting in a great deal of interest in the site: he praised the work of the team in achieving this.

 

Cabinet

 

agreed to receive the report;

 

(a)    agreed to commence a two stage Design and Build procurement process for the Central Parade scheme;

(b)   delegated authority to Director of Property and Asset Management to evaluate and shortlist bids and recommend to Cabinet an award of contract for the two stage Design and Build of Central Parade;

(c)    delegated approval to the Head of Property to proceed with the negotiation and subsequent acquisition of all residential and commercial properties not within the Council’s ownership that are required to deliver redevelopment of Central Parade and to commence these negotiations and acquisitions prior to the procurement of the two stage Design and Build contractor;

(d)   approved of the capital budget of £5.58m as set out in Appendix 1, to meet enabling costs including for example, acquiring all leasehold residential properties that are required to deliver redevelopment of Central Parade in accordance with the Council’s Property Procedure Rules and on terms consistent with a Compulsory Purchase Order (CPO) so that the acquisition costs will be on no less favourable terms than if the CPO had been granted and will be as if the compulsory purchase compensation code has been adopted; and

(e)    agreed in principle to use the Council’s compulsory purchase powers under Section 226 Town and Country Planning Act 1990 (as ammended) to ensure that all third party property interests can be acquired to enable the redevelopment of Central Parade.

 

39.

TRADED SERVICES pdf icon PDF 145 KB

Additional documents:

Decision:

Cabinet agreed to receive the report and:

 

·         Approved the principle of establishing of a Local Authority Trading Company and for officers to produce a detailed Options Appraisal and Business Case

 

·         Delegated to the Exectutive Director of Neighbourhoods and Commencial Services in consultation with the Deputy Leader and the Director of  ...  view the full decision text for item 39.

Minutes:

Consideration was given to a report of the Director of Commercial Services.  The Deputy Leader introduced the report and said this represented the way forward if Neighbourhood Services were to flourish. This is the first step towards formulating a plan for putting the service into a more commercial vehicle and maximising financial benefit for the Council.

 

Cabinet

 

(a)  agreed to receive the report;

 

(b)   approved the principle of establishing of a Local Authority Trading Company and for officers to produce a detailed Options Appraisal and Business Case; and

 

(c)    delegated to the Executive Director of Neighbourhoods and Commercial Services in consultation with the Deputy Leader and the Director of Finance and Governance consideration of the detailed Options Appraisal and Business Case and to decide:

 

o   the exact form of company,

  • its formation and governance,
  • and the appointment of its directors (for subsequent endorsement by Full Council).

 

40.

APPROVAL TO AWARD - SEMI INDEPENDENT PROVISION pdf icon PDF 110 KB

Additional documents:

Decision:

Cabinet agreed to receive the report and:

 

·         Agreed the award of a block contract to Centrepoint for a 4 year term, with annual costs of £475,000 to provide semi-independent accommodation within Waltham Forest, via the West London Alliance Framework.

 

·         Agreed that additional Semi Independent Accomodation be procured via the West  ...  view the full decision text for item 40.

Minutes:

Consideration was given to a report of the Head of Placements and Resources, Children and Families.

 

Councillor Grace Williams introduced the report, which proposed awarding a block contract for Centrepoint for good quality locally available residential units for semi-independent living.

 

The Deputy Leader welcomed any move that brought Waltham Forest children back home: it was both morally and financially correct.   There has been tension where accommodation has been poorly run in the past, and it was essential that communication between management and local residents is open and transparent.  Councillor Williams agreed that it was essential the Council and Centrepoint work together and with the community to ensure good management and communication.

 

Cabinet

 

(a)  agreed to receive the report;

 

(b)   agreed the award of a block contract to Centrepoint for a 4 year term, with annual costs of £475,000 to provide semi-independent accommodation within Waltham Forest, via the West London Alliance Framework; and

 

(c)    agreed that additional Semi Independent Accommodation be procured via the West London Alliance Framework with an anticipated annual spend of approximately £2m.