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Decision details

PROCUREMENT AND SUPPLY OF TEMPORARY ACCOMMODATION

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

Cabinet is recommended to:

 

·         approve the proposed solution to procure a Dynamic Purchasing System (DPS) model to enable and support the purchasing of large volume temporary accommodation supply, in continued partnership with the London Boroughs of Enfield, Newham and Redbridge.

·         delegate the decision for award of any contracts to the Director of Housing & Growth in consultation with the Portfolio Lead Member for Housing and the Director of Finance.

 

Decision:

Cabinet agreed:

(1)          the proposed solution to procure a Dynamic Purchasing System (DPS) model to support the continuation to purchase large temporary accommodation supply, in continued partnership with the London Boroughs of Enfield, Newham and Redbridge as set out in paragraph 3.6 of the report; and

(2)          to delegate the decision for award of any contracts to the Corporate Director of Housing in consultation with the Portfolio Lead Member for Housing & Homelessness Prevention and the Director of Finance and Governance.

 

OPTIONS & ALTERNATIVES CONSIDERED

Procure a Dynamic Purchasing System (DPS) through a local authority’s existing e-tendering system via full tender process that will be in the spirit of the current solution but without the backing of the incumbent providers system. Although this would still allow the borough to manage the resource and workload internally, there will be a need for a considerable amount of human intervention and process management in the form of additional FTEs to manage the process without cross-borough working.

In regard to the solution to lead the DPS, there has been a review of the current market situation and it is apparent there are very few suppliers available delivering this type of product. There is one other provider that has recently entered into the market, Housing Find Ltd, which is self-funded, generated by a small added charge per booked night to the private housing sector (B&B; hostel; block-booked accommodation; hotel room). After consultation with the provider it became clear that there was not currently a ready solution as they were currently awaiting upon funding to start developing the system, and due to the current contract expiring in less than six months’ time it is not a feasible option.

Procure a framework through full tender process that will consist of a set number of suppliers within a fixed time period of 4 years. This would allow for direct purchase from those suppliers through a compliant contract. As noted in the summary 1.1, there have been several attempts in the past to develop and implement a framework of suppliers to deliver temporary accommodation across London Boroughs. Each time there has been a point of failure due to capacity and lack of ability to procure compliantly when capacity has been reached of accredited suppliers.

Do nothing: As the authority has a statutory duty to place homeless applicants into emergency accommodation it is likely there will always be a need to secure some level of temporary accommodation from private agents/landlords.  To ensure effective supply the Council needs to take innovative approaches to create and / or identify properties.

 

Report author: Dave Sambrook

Publication date: 05/09/2019

Date of decision: 05/09/2019

Decided at meeting: 05/09/2019 - Cabinet

Accompanying Documents: